Maintenance agreement for multiple autoclaves and other equipment
Closed Solicitation Posted
- Solicitation number
- RFQ-NIAID-25-2259706
- Agency
-
National Institute of Allergy and Infectious Diseases
National Institutes of Health, Department of Health and Human Services
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Gaithersburg, Maryland 20878, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Institute of Allergy and Infectious Diseases (NIAID) is seeking a maintenance agreement for multiple pieces of laboratory equipment, including a Lancer washer, three Consolidated autoclaves, and a Reimers steam generator located at the NIH facility in Gaithersburg, Maryland. The solicitation, identified as RFQ-NIAID-25-2259706, is a Request for Quotes (RFQ) for commercial items using Simplified Acquisition Procedures. The contract requires four preventive maintenance inspections per year, quarterly replacement of 12 water filters, and four emergency service visits with a guaranteed 12-hour response time. The government will evaluate offers based on technical capability to meet requirements and price, with the intent to award a firm fixed-price purchase order. Quotes must be submitted by May 3rd, 2025, at 2:00 pm Eastern Daylight Time, with submissions accepted via email to Kelly Lowe at Kelly.lowe@nih.gov.
The procurement is designated as a total small business set-aside under NAICS code 811310 for Commercial and Industrial Machinery and Equipment Repair and Maintenance, with a small business size standard of $12.5 million. The contract period of performance is from May 12th, 2025, to May 11th, 2026, covering a full year of maintenance services. The place of performance is specified as NIH, located at 9 West Watkins Mill Road in Gaithersburg, Maryland. All parts for the preventive maintenance visits are to be included in the contract price, and the government will use FAR Part 13 Simplified Acquisition Procedures for this procurement. Vendors must be registered in the System for Award Management (SAM) and comply with various Federal Acquisition Regulation (FAR) provisions and clauses, including representations and certifications for commercial items.
Notice text
2 versions
Update #2 · Latest ·
FedBizOps Synopsis
Document Type: Combined Synopsis/Solicitation
Solicitation Number: RFQ-NIAID-25-2259706
Posted Date: April 23rd, 2025
Response Date: May 7th, 2025
Response time: 2:00 pm EST
Set Aside: Total Small Business Set-Aside
NAICS Code: 811310
Classification Code: J066
Contracting Office Address:
Department of Health and Human Services, National Institutes of Health, National Institute of Allergy & Infectious Diseases/AMOB, 903 S 4th Street, Hamilton, MT 59840
Title:
Primary Point of Contact:
Secondary Point of Contact
Kelly.Lowe@nih.gov
bevin.feutrier@nih.gov
Description:
This notice is a combined synopsis/solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-NIAID-25-2259706 and the solicitation is issued as a Request for Quotes (RFQ).
This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 January 17, 2025.
The North American Industry Classification System (NAICS) code for this procurement is 811310,Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, with a small business size standard of $12.5 million. The requirement is being competed full and open competition, with a small business set-aside.
The National Institute of Allergy and Infectious Diseases (NIAID) has a requirement for:
MAINTENANCE AGREEMENT FOR MULTIPLE AUTOCLAVES AND OTHER EQUIPMENT
Period of Performance: 5/12/2025 - 5/11/2026
Equipment needing coverage:
• (1) Lancer Model# 1600 LXP S/N: 9G064258 (Washer)
• (1) Consolidated Model# PT-SR-24E-S-V S/N: 120522 (Autoclave)
• (1) Consolidated Model# X1-SR-24D-S-V S/N: 113022 (Autoclave)
• (1) Consolidated Model# SR-24F-S-V S/N: 122022 (Autoclave)
• (1) Reimers Model# RH60 S/N: 130129 (Steam Generator)
These services will include the following:
Number of PM Services: This contract also includes Four (4) preventive maintenance inspections.
Includes annual rebuilds of listed equipment, furnishing of spare parts, and quarterly filter replacement.
Filter Replacements: The water filters on all three autoclaves are replaced quarterly, for a total of 12 Filters.
Number of Emergency Services: Additionally, Four (4) emergency service visits interchangeable between units.
Emergency service guaranteed to begin within 12 hours of customer’s call.
Parts for the (4) PM’s a year to be included in the contract price
*All work must be completed at each PM visit per the Scope of Work attachment.
* Payment to be made in Arrears per terms FAR 52.212-4.
Please see the SOW attachment for more details.
Place of Performance: NIH, 9 West Watkins Mill Rd., Gaithersburg, MD 20878, United States. FOB: Destination
The government intends to award a firm fixed price purchase order to the responsible contractor as a result of this RFQ that will include the terms and conditions set forth herein. The award will be based on the following: technical capability to meet the requirements and price.
By submitting a quote in response to this solicitation, vendor is accepting the following terms and conditions:
The following FAR provisions apply to this acquisition:
FAR 52.212-1 Instructions to Offerors Commercial Items (SEP 2023)
FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (MAY 2024)
FAR 52.204-7 System for Award Management (OCT 2018)
(Offerors must complete annual representations and certifications on-line at http://www.sam.gov/ in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items (Please ensure FAR 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015) is updated in your SAM record)
FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (JAN 2017)
FAR 52.204–26 Covered Telecommunications Equipment or Services-Representation
(OCT 2020) *** Must complete representation if attached to this solicitation- see attachment 52.204-26
The following FAR contract clauses apply to this acquisition:
FAR 52-212-4 Contract Terms and Conditions Commercial Items (NOV 23)
FAR 52-212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (JAN 2025)
*The applicable subparagraphs of FAR52.212-5 are included in the attachment to this posting.
FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)
FAR 52.204-13 System for Award Management Maintenance (Oct 2018)
FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)
HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (December 2015)
52.252-2 -- Clauses Incorporated by Reference. (Feb 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/vffara.htm
By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov).
Copies of the above-referenced provisions and clauses are available from http://www.acquisition.gov/far/loadmainre.html & http: //www.hhs.gov/regulation/index.html or, upon request, either by telephone or fax.
Submission shall be received not later than May 3, 2025 @ 2:00 pm Eastern Daylight Time (EDT)
Offers may be mailed, e-mailed to Kelly Lowe; (E-Mail Kelly.lowe@nih.gov). Offers shall include RFQ number in the subject line (RFQ-NIAID-25-2259706). Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f)
All responsible sources may submit an offer that will be considered by this Agency.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Kelly Lowe; Kelly.lowe@nih.gov
Update #1 ·
FedBizOps Synopsis
Document Type: Combined Synopsis/Solicitation
Solicitation Number: RFQ-NIAID-25-2259706
Posted Date: April 23rd, 2025
Response Date: May 3rd, 2025
Response time: 2:00 pm EST
Set Aside: Total Small Business Set-Aside
NAICS Code: 811310
Classification Code: J066
Contracting Office Address:
Department of Health and Human Services, National Institutes of Health, National Institute of Allergy & Infectious Diseases/AMOB, 903 S 4th Street, Hamilton, MT 59840
Title:
Primary Point of Contact:
Secondary Point of Contact
Kelly.Lowe@nih.gov
bevin.feutrier@nih.gov
Description:
This notice is a combined synopsis/solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-NIAID-25-2259706 and the solicitation is issued as a Request for Quotes (RFQ).
This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 January 17, 2025.
The North American Industry Classification System (NAICS) code for this procurement is 811310,Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, with a small business size standard of $12.5 million. The requirement is being competed full and open competition, with a small business set-aside.
The National Institute of Allergy and Infectious Diseases (NIAID) has a requirement for:
MAINTENANCE AGREEMENT FOR MULTIPLE AUTOCLAVES AND OTHER EQUIPMENT
Period of Performance: 5/12/2025 - 5/11/2026
Equipment needing coverage:
• (1) Lancer Model# 1600 LXP S/N: 9G064258 (Washer)
• (1) Consolidated Model# PT-SR-24E-S-V S/N: 120522 (Autoclave)
• (1) Consolidated Model# X1-SR-24D-S-V S/N: 113022 (Autoclave)
• (1) Consolidated Model# SR-24F-S-V S/N: 122022 (Autoclave)
• (1) Reimers Model# RH60 S/N: 130129 (Steam Generator)
These services will include the following:
Number of PM Services: This contract also includes Four (4) preventive maintenance inspections.
Filter Replacements: The water filters on all three autoclaves are replaced quarterly, for a total of 12 Filters.
Number of Emergency Services: Additionally, Four (4) emergency service visits interchangeable between units.
Emergency service guaranteed to begin within 12 hours of customer’s call.
Parts for the (4) PM’s a year to be included in the contract price
*All work must be completed at each PM visit per the Scope of Work attachment.
Please see the SOW attachment for more details.
Place of Performance: NIH, 9 West Watkins Mill Rd., Gaithersburg, MD 20878, United States. FOB: Destination
The government intends to award a firm fixed price purchase order to the responsible contractor as a result of this RFQ that will include the terms and conditions set forth herein. The award will be based on the following: technical capability to meet the requirements and price.
By submitting a quote in response to this solicitation, vendor is accepting the following terms and conditions:
The following FAR provisions apply to this acquisition:
FAR 52.212-1 Instructions to Offerors Commercial Items (SEP 2023)
FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (MAY 2024)
FAR 52.204-7 System for Award Management (OCT 2018)
(Offerors must complete annual representations and certifications on-line at http://www.sam.gov/ in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items (Please ensure FAR 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015) is updated in your SAM record)
FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (JAN 2017)
FAR 52.204–26 Covered Telecommunications Equipment or Services-Representation
(OCT 2020) *** Must complete representation if attached to this solicitation- see attachment 52.204-26
The following FAR contract clauses apply to this acquisition:
FAR 52-212-4 Contract Terms and Conditions Commercial Items (NOV 23)
FAR 52-212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (JAN 2025)
*The applicable subparagraphs of FAR52.212-5 are included in the attachment to this posting.
FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)
FAR 52.204-13 System for Award Management Maintenance (Oct 2018)
FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)
HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (December 2015)
52.252-2 -- Clauses Incorporated by Reference. (Feb 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/vffara.htm
By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov).
Copies of the above-referenced provisions and clauses are available from http://www.acquisition.gov/far/loadmainre.html & http: //www.hhs.gov/regulation/index.html or, upon request, either by telephone or fax.
Submission shall be received not later than May 3, 2025 @ 2:00 pm Eastern Daylight Time (EDT)
Offers may be mailed, e-mailed to Kelly Lowe; (E-Mail Kelly.lowe@nih.gov). Offers shall include RFQ number in the subject line (RFQ-NIAID-25-2259706). Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f)
All responsible sources may submit an offer that will be considered by this Agency.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Kelly Lowe; Kelly.lowe@nih.gov
Files
| File | Type | Posted |
|---|---|---|
| 2 - Parts List.xlsx | XLSX spreadsheet | |
| 2 - RFQ-NIAID-25-2259706.pdf | ||
| RFQ-NIAID-25-2259706.pdf | ||
| SOW 9WW Autoclaves and Washer.pdf |
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