Maintenace and repair service for RoboSeps equipment.

Title:     Maintenance and repair service for RoboSeps equipment.

 (i)          This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii)          The solicitation number is 75N95024Q00340-RFQ and the solicitation is issued as a request for quotation (RFQ).

This acquisition is for a commercial service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures, and FAR Part 12—Acquisition of Commercial Product or Commercial Service and is not expected to exceed the simplified acquisition threshold.

(iii)         The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2024-05, with effective date May 22, 2024.

(iv)         The associated North American Industry Classification System (NAICS) code is 811210, Equipment and Precision Equipment Repair & Maintenance and the small business size standard is $34.0 million.  This requirement is full and open with no set-aside restrictions.

(v)          This requirement is for the following service: The National Institute of Aging (NIA) requires maintenance services for three (3) RoboSep-S fully automated immunomagnetic cell separation instruments manufactured by STEMCELL Technologies. The services must be provided by Original Equipment Manufacturer (OEM) certified service technicians. See Statement of Work (Attachment 1)

(vi)         The Contractor shall provide the Government with preventive maintenance and repair support including replacement parts and software upgrades for the following instruments:

1. RSS-2145
2. RSS-2416
3. RSS-2688

(vii)        The Government anticipates award of a firm fixed-price purchase order for this acquisition.

The anticipated period of performance is as follows: August 5, 2024 – August 4, 2025, and will include optional periods, as described below:

Option Period One: 08/05/2025 – 08/04/2026

Option Period Two: 08/05/2026 – 08/04/2027

Option Period Three: 08/05/2027 – 08/04/2028

Option Period Four: 08/05/2028 – 08/04/2029

Place of Performance: The place of performance shall be National Institute of Health, National Institute on Aging, Biomedical Research Center (BRC), located at 251 Bayview Blvd, Baltimore, MD 21224-6825.

(viii)       The provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998), applies to this acquisition. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses:  https://www.acquisition.gov/browse/index/far

https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

(End of provision)

The following FAR provisions apply to this acquisition and are incorporated by reference:

• FAR 52.204-7, System for Award Management (Oct 2018).
• FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020).
• FAR 52.204–29, Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures (Dec 2023).
• FAR 52.212-1, Instructions to Offerors-Commercial Commercial Product or Commercial Service (Sept 2023).
• FAR 52.212-3, Offeror Representations and Certifications- Commercial Product or Commercial Service (May 2024).
• FAR 52.217-5, Evaluation of Options (July 1990).

The clause at FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998), applies to this acquisition. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

https://www.acquisition.gov/browse/index/far     https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html 

(End of clause)

The following clauses apply to this acquisition and are incorporated by reference:

• FAR 52.204-13, System for Award Management Maintenance (Oct 2018).
• FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020).
• FAR 52.212-4, Contract Terms and Conditions--Commercial Product or Commercial Service (Nov 2023).
• 52.217-9 Option to Extend the Term of the Contract (Mar 2000). Fill in: 30 days before the contract expires.
• HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (December 18, 2015).

The following FAR/HHSAR provisions and clauses apply to this acquisition and are attached in full text.  Offerors MUST complete the provisions at FAR 52.204-24, 52.204-26, and 52.222-48 and submit completed copies as separate documents with their proposal.

• FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021). (Attachment 2)
• FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) – if not included in the current www.sam.gov registration. (Attachment 3)
• FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Product or Commercial Service (May 2024). (Attachment 4)
• FAR 2.222-48 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification (May 2014). (Attachment 5)
• HHSAR 352.239-78, Information and Communication Technology Accessibility Notice (Feb 2024) (DEVIATION). (Attachment 6)
• HHSAR 352.239-79, Information and Communication Technology Accessibility Notice (Feb 2024) (DEVIATION). (Attachment 7)

The following invoice instruction is included and will be incorporated in the final award:

• Invoicing Instruction with IPP (Mar 2023). (Attachment 8)

(ix)         The Government will evaluate quotations or offers in accordance with FAR 13.106-2 and award a purchase order from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: (a) technical capability; (b) price, and (c) past performance [see FAR 13.106-2(b)(3)]. Technical capability and past performance, when combined, are significantly more important than price.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the options.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x)          Offerors must include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications-Commercial Commercial Product or Commercial Service (May 2024), with its offer. If the offeror has completed FAR clause 52.212-3 at www.sam.gov, then the offeror does not need to provide a completed copy with its offer.

(xi)         There are no additional contract requirement(s) or terms and conditions applicable to this acquisition.

(xii)        The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

(xiii)       Responses to this solicitation must include clear and convincing evidence of the offeror’s capability of fulfilling the requirement as it relates to the technical evaluation criteria. If applicable, the price proposal must include the labor categories, an estimate of the number of hours required for each labor category, fully loaded fixed hourly rate or each labor category, breakdown and rationale for other direct costs or materials, and the total amount.

The Unique Entity ID from SAM.gov, the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.

All quotations must be received by 5:00 p.m., Eastern Daylight Time on July 19, 2024, and reference Solicitation Number 75N95024Q00340-RFQ. Responses must be submitted electronically to Iris Merscher, Contract Specialist, at iris.merscher@nih.gov.