Mailroom Diplomatic pouch and mail shipping services
Closed Solicitation Posted
- Solicitation number
- 19CF2025Q0005
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 481112 Scheduled Freight Air Transportation
- Place of performance
- Brazzaville Congo (Brazzaville)
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State, specifically the U.S. Embassy in Brazzaville, is soliciting quotes for diplomatic pouch and mail shipping services from the Republic of the Congo to Washington Dulles airport. The contract requires a qualified contractor to transport sealed diplomatic pouches once or twice monthly, with shipments reaching Dulles within 48 hours and utilizing no more than two stops en route. Contractors must provide an air waybill within two hours of flight departure and adhere to diplomatic shipping protocols, including adherence to the 1961 Vienna Convention regarding pouch immunity. The evaluation will focus on selecting the lowest-priced, responsible offeror based on initial quotes, with potential for further discussions if necessary. Quotations must be submitted electronically by December 27, 2024, at 12 pm to brazzavillecontracting@state.gov, with all documentation required in English and limited to 30MB file size.
The solicitation is not set aside for any specific small business category and falls under the NAICS category for Scheduled Freight Air Transportation (481112). The estimated monthly shipping volume is approximately 200 kg, with order values ranging from a minimum of 1,000,000 CFA to a maximum of 60,000,000 CFA. The contract period is one year with an option for an additional one-year extension, covering shipping services originating in the Republic of the Congo. Contractors must be registered in the System for Award Management (SAM) prior to submission and demonstrate capability to handle sensitive diplomatic mail with preferential consideration given to American carrier flight schedules. The place of performance is the Republic of the Congo, with final destination being Washington Dulles airport, emphasizing the international nature of this shipping service contract.
Notice text
The Embasy of the United States of America in Brazzaville is looking for a
contractor to ship their diplomatic pouch/mail to Washington Dulles airport.
Diplomatic Pouch may be brought to Contractor once or twice a month (
depending on the load and flight schedule departure date) in sealed bags.
The shipment shall reach Dulles airport , in the next 48 hours with no more
than two stops. An air Waybill shall be provided to the Embassy as soon as
possible, no later than 2 Hours after flight departure
Files
| File | Type | Posted |
|---|---|---|
| 19CF2025Q0005_Solicitation.pdf | ||
| PR14995128_Letter to Offerors.pdf |
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