Mail Pickup and Delivery Services
Closed Solicitation Posted
- Solicitation number
- 19JA8025Q0017
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 492210 Local Messengers and Local Delivery
- Place of performance
- Tokyo 107-8 Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking mail pickup and delivery services for the U.S. Embassy in Tokyo, Japan, through Request for Quotations (RFQ) No. 19JA8025Q0017. The procurement requires a qualified contractor to provide transportation services using a 2-ton truck with a rear lift gate and driver to move diplomatic cargo between the Embassy mailroom and the Fleet Mail Center in Yokohama. Contractors must be registered in the System for Award Management (SAM) database and comply with strict diplomatic cargo security and handling protocols. The U.S. Government intends to award a Purchase Order to the responsible company submitting the lowest-priced, technically acceptable quotation, with evaluation based on initial quotations without discussions unless needed for companies in the competitive range. Quotations must be submitted electronically to MitaMX@state.gov by 10:00 a.m. Japan Standard Time on June 30, 2025, with email submissions limited to 15MB per message.
This solicitation does not utilize any set-aside designations and no incumbent contractors are identified in the documentation. The contract period spans from September 1, 2025, through August 31, 2026, with one optional one-year renewal period available. The contractor will be required to perform approximately 260 round trips during the base year of the contract. All services will be performed in Tokyo, Japan, specifically involving transportation between the U.S. Embassy and the Fleet Mail Center in Yokohama. Vehicle and driver registration with the Embassy Regional Security Office is required one week in advance, and drivers must maintain appropriate Japanese driver's licenses and carry specific documentation during cargo transport operations.
Notice text
Enclosed is a Request for Quotations (RFQ) for Mail Pickup and Delivery Services for the U.S. Embassy Tokyo, Japan. If you would like to submit quotation, follow the instructions in Section 3 of the RFQ, complete the required portions of the attached document, and submit it to the email address shown in paragraph 2. Quotations of the Cover Letter.
The U.S. Government intends to award a Purchase Order to the responsible company submitting a technically acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the Purchase Order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quoters shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to contract award. Therefore, quoters are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Your quotation must be submitted electronically to Miyuki Mita via email to MitaMXX@state.gov. The e-mail size must not exceed 15MB. If the e-mail size should exceed 15MB, the submission must be made in separate e-mails less than 15MB each. After submission of quotation, quoters shall contact Miyuki Mita by phone (Office; 03-3224-5755 or Mobile: 090-1110-9320) or email to confirm the receipt of quotation.
Files
| File | Type | Posted |
|---|---|---|
| 19JA8025Q0017 - Amendment 0001 - Qs and As.pdf | ||
| 19JA8025Q0017 - Coveretter and RFQ.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Mail Pickup and Delivery Services | Pre-Solicitation |
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