M1DA-CAT Generator PMI-New Requirement Amendment 2

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ.  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04, effective 06/02/2023.

This solicitation is set-aside for: 100% Service-Disabled Veteran Owned Small Business (SDVOSB)

The associated North American Industrial Classification System (NAICS) code for this procurement is 238290 with a small business size standard of $22.0 Million.

The FSC/PSC is M1DA.

The Department of Veterans Affairs, Network Contracting Office 22 is seeking a contractor to remove and replace Distilled Particulate Filter (DPF) controller on CAT 200KVA unit/emergency power generator located at building 304, on the West Los Angeles Veterans Affairs Healthcare System Facility (WLAVA). WLAVA is located at 11301 Wilshire Blvd., Los Angeles, CA 90073.

All interested companies shall provide quotations for the following:

1. Scope of Work:

DPF Controller to be replaced shall meet the manufacturer requirements and specifications for CAT engine to meet AQMD requirements.  The Contractor shall provide all necessary labor, equipment, transportation, and related items to provide, remove and replace DPF for CAT engine powering 200KVA generator for building 304 WLAVA medical center. 

Contractor to provide service must be licensed to work on CAT emergency power standby generators.  Technicians to perform the repair must have at least 5 years’ experience working on CAT engines and their DPF systems.  After replacement of DPF controller technician must load bank the unit for 2 hours at the nameplate load rating capacity.  Technician must take and record readings of engine oil pressure, engine temperature, fuel pressure, and generator voltage/ amperage readings.  No additional work / costs incurred that are not specifically listed in the Statement of Work are authorized without written approval by contracting officer.  Pre-approval of replacement or unknown parts/costs must be obtained from the Contracting Officer prior to any work being performed.

2. Tasks:

1. Contractor shall be certified to perform service and maintenance to CAT Engine driven generator sets.
2. Contractor shall have a direct line to CAT engine/generator parts.
3. Contractor must have a minimum of 10 years recorded experience working with CAT emergency power generator sets at least 200KVA rating.
4. Contractor must have all required certifications to work on CAT emergency power generators and be able to access any data and parts required to change out DPF controller and test to confirm repair is complete.

(See Statement of Work for further details)

The purchase order period of performance is 2/15/2024-6/15/2024.

Period of Performance:

BASE: 2/15/2024-6/15/2024

Place of Performance/Place of Delivery

Address:

Department of Veterans Affairs

Greater Los Angeles VA Healthcare System

West Los Angeles VA Medical Center

11301 Wilshire Blvd.

Los Angeles, CA

Postal Code:

90073-1003

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”
2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (DEC 2022)

ADDENDUM to FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services” applies to and is included with this acquisition.

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (JUN 2023)

The following subparagraphs of FAR 52.212-5 are applicable: (b)(6),(8),(23),(28),(30),(31),(36),(45),(50)(ii),(52),(59),(c)(1),(2),(7),(8)    

• VAAR 852.203-70 “Commercial Advertising” (MAY 2018).
• VAAR 852.219-73 “VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses” (JAN 2023)
• VAAR 852.219-75 “VA Notice of Limitations on Subcontracting – Certification of Compliance for Services and Construction.” (JAN 2023) (DEVIATION)
• VAAR 852.232-72, “Electronic Submission of Payment Requests” (NOV 2018).

All quoters shall submit the following: as described in FAR 52.212-1 addendum.

All quotes shall be sent to the Network Contracting Office (NCO) 22 Contract Specialist, Daniel Kneizeh at daniel.kneizeh@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. This purchase order will consist of a base period of approximately 120 days (2/15/2024 – 6/15/2024) pricing should reflect this.

The following are the decision factors: Technical Experience, Price and Past Performance.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than January 19, 2024, 16:00PM MST at daniel.kneizeh@va.gov only. Subject line shall include “RESPONSE TO RFQ 36C26224Q0277 Amendment 1” for consideration.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below and are due by 01/17/2024, 16:00 Mountain Standard Time:

CONTRACT SPECIALIST

Daniel Kneizeh

daniel.kneizeh@va.gov

            See attached document: P09 Statement of Work Remove/Replace Distilled Particulate Filter (DPF) Controller on CAT 200KVA Unit.

            See attached document: Pictures

            See attached document: S02 52.212-1 Instructions to Offerors.