36C26224Q0277 0002.pdf

Amendment to a Previous Combined Solicitation

*= Required Field Amendment to a Previous Combined Solicitation

SUBJECT CAT Generator PMI -New Requirement

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 85723

SOLICITATION NUMBER* 36C26224Q0277

RESPONSE DATE/TIME/ZONE 01-30-2024 16:00 MOUNTAIN TIME, DENVER,

USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* M1DA

NAICS CODE* 238290

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs

NCO 22 - Network Contracting

3601 S. 6th Avenue

Tucson AZ 85723

POINT OF CONTACT* Contract Specialist

Daniel Kneizeh daniel.kneizeh@va.gov

520.792.1450 x13716

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

Greater Los Angeles VA Healthcare System

11301 Wilshire Blvd

Los Angeles CA

POSTAL CODE 90073

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS daniel.kneizeh@va.gov

EMAIL DESCRIPTION Contract Specialist Email

DESCRIPTION

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04, effective 06/02/2023.

This solicitation is set-aside for: 100% Service-Disabled Veteran Owned Small Business (SDVOSB)

The associated North American Industrial Classification System (NAICS) code for this procurement is 238290 with a small business size standard of $22.0 Million.

The FSC/PSC is M1DA.

The Department of Veterans Affairs, Network Contracting Office 22 is seeking a contractor to remove and replace Distilled Particulate Filter (DPF) controller on CAT 200KVA unit/emergency power generator located at building 304, on the West Los Angeles Veterans Affairs Healthcare System Facility (WLAVA). WLAVA is located at 11301 Wilshire Blvd., Los Angeles, CA 90073.

All interested companies shall provide quotations for the following:

1. Scope of Work:

DPF Controller to be replaced shall meet the manufacturer requirements and specifications for CAT engine to meet AQMD requirements. The Contractor shall provide all necessary labor, equipment, transportation, and related items to provide, remove and replace DPF for CAT engine powering 200KVA generator for building 304 WLAVA medical center.

Contractor to provide service must be licensed to work on CAT emergency power standby generators.

Technicians to perform the repair must have at least 5 years’ experience working on CAT engines and their DPF systems. After replacement of DPF controller technician must load bank the unit for 2 hours at the nameplate load rating capacity. Technician must take and record readings of engine oil pressure, engine temperature, fuel pressure, and generator voltage/ amperage readings. No additional work / costs incurred that are not specifically listed in the Statement of Work are authorized without written approval by contracting officer. Pre-approval of replacement or unknown parts/costs must be obtained from the Contracting Officer prior to any work being performed.

2. Tasks:

a) Contractor shall be certified to perform service and maintenance to CAT Engine driven generator sets.

b) Contractor shall have a direct line to CAT engine/generator parts.

c) Contractor must have a minimum of 10 years recorded experience working with CAT emergency power generator sets at least 200KVA rating.

A.1 Combined Synopsis Description

Effective Date: 03/15/2023 Revision 01

d) Contractor must have all required certifications to work on CAT emergency power generators and be able to access any data and parts required to change out DPF controller and test to confirm repair is complete.

(See Statement of Work for further details)

The purchase order period of performance is 2/15/2024-6/15/2024.

Period of Performance:

BASE: 2/15/2024-6/15/2024

Place of Performance/Place of Delivery

Address: Department of Veterans Affairs

Greater Los Angeles VA Healthcare System

West Los Angeles VA Medical Center

11301 Wilshire Blvd.

Los Angeles, CA

Postal Code: 90073-1003

Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

Revision 01

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services”

(DEC 2022)

ADDENDUM to FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services” applies to and is included with this acquisition.

FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders

– Commercial Products and Commercial Services” (JUN 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

(b)(6),(8),(23),(28),(30),(31),(36),(45),(50)(ii),(52),(59),(c)(1),(2),(7),(8)

VAAR 852.203-70 “Commercial Advertising” (MAY 2018).

VAAR 852.219-73 “VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-

Owned Small Businesses” (JAN 2023) VAAR 852.219-75 “VA Notice of Limitations on Subcontracting – Certification of Compliance for Services and Construction.” (JAN 2023) (DEVIATION) VAAR 852.232-72, “Electronic Submission of Payment Requests” (NOV 2018).

All quoters shall submit the following: as described in FAR 52.212-1 addendum.

All quotes shall be sent to the Network Contracting Office (NCO) 22 Contract Specialist, Daniel Kneizeh at daniel.kneizeh@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. This purchase order will consist of a base period of approximately 120 days (2/15/2024 – 6/15/2024) pricing should reflect this.

The following are the decision factors: Technical Experience, Price and Past Performance.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

Revision 01

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than January 30, 2024, 16:00PM MST at daniel.kneizeh@va.gov only. Subject line shall include “RESPONSE TO RFQ 36C26224Q0277 Amendment 2” for consideration.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below and are due by 01/24/2024, 16:00 Mountain Standard Time:

A Site Visit is scheduled for Tuesday, 01/23/2024 at 0800 for interested parties to attend. Please RSVP with Daniel Kneizeh, Contract Specialist at daniel.kneizeh@va.gov.

CONTRACT SPECIALIST

Daniel Kneizeh daniel.kneizeh@va.gov

See attached document: P09 Statement of Work Remove/Replace Distilled Particulate Filter (DPF) Controller on CAT 200KVA Unit.

See attached document: Pictures

See attached document: S02 52.212-1 Instructions to Offerors.

A.3 STATEMENT OF WORK

1. PROJECT: VAWLA Emergency Medical Air Compressor Pumps Purchase and replacement.

2. OBJECTIVE: Prospective Contractor to provide all parts, materials and labor required to replace Distilled Particulate Filter (DPF) controller on CAT 200KVA unit/emergency power generator located at building 304, on the West Los Angeles Veterans Affairs facility (WLAVA). WLAVA is located at 11301 Wilshire Blvd. Los Angeles CA 90073.

Revision 01

3. SCOPE: DPF Controller to be replaced shall meet the manufacturer requirements and specifications for CAT engine to meet AQMD requirements.

4. Program Point of Contact: To Be Determined

Name:

Section:

Address:

Phone Number:

Fax Number:

E-Mail Address:

5. TASK SPECIFICATIONS: The Contractor shall provide all necessary labor, equipment, transportation, and related items to provide, remove and replace DPF for CAT engine powering 200KVA generator for building 304 WLAVA medical center. Contractor to provide service must be licensed to work on CAT emergency power standby generators.

Technicians to perform the repair must have at least 5 years’ experience working on CAT engines and their DPF systems. After replacement of DPF controller technician must load bank the unit for 2 hours at the nameplate load rating capacity. Technician must take and record readings of engine oil pressure, engine temperature, fuel pressure, and generator voltage/ amperage readings. No additional work / costs incurred that are not specifically listed in the Statement of Work are authorized without written approval by contracting officer. Pre-approval of replacement or unknown parts/costs must be obtained from the Contracting Officer prior to any work being performed.

6. Contractor Requirements:

e) Contractor shall be certified to perform service and maintenance to CAT Engine driven generator sets.

f) Contractor shall have a direct line to CAT engine/generator parts.

g) Contractor must have a minimum of 10 years recorded experience working with CAT emergency power generator sets at least 200KVA rating.

Revision 01

h) Contractor must have all required certifications to work on CAT emergency power generators and be able to access any data and parts required to change out DPF controller and test to confirm repair is complete.

7. Security Requirements: Contractor shall be granted access to work areas via the Program Point of Contact or assigned VA personnel.

8. Government-Furnished Equipment / Government-Furnished Information: NONE

9. Place of Performance: WLAVA Medical Center

10. Period of Performance: Approximately 90-105 Days

11. Delivery Schedule: N/A

See attached document: Pictures of CAT Generator and Serial Number.

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

Revision 01

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

Revision 01

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the

Revision 01 solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by-

(i) Using the ASSIST feedback module (https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571-767-6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ‘‘Unique Entity Identifier’’ followed by the unique entity identifier that identifies the Offeror’s name and address.

Revision 01

The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.