Luke AFB Air Show 2026 - Audio Services

The Department of the Air Force Air Education and Training Command is soliciting audio services for the Luke Air Force Base 2026 Air Show through Request for Quote (RFQ) FA488726Q0011. The procurement requires a complete turnkey outdoor audio system capable of delivering intelligible voice reproduction and balanced music playback across spectator areas, vendor zones, family activity areas, and VIP chalets along the flight line, with setup occurring March 18-19, 2026, operations during March 20-22, 2026, and removal on March 23, 2026. Key requirements include submission of a comprehensive Capabilities statement demonstrating technical acceptability, development of an Audio Support Plan 30 days prior to the event detailing speaker layout and equipment specifications, and provision of qualified on-site technical staff for system monitoring and operation throughout event hours. Evaluation criteria incorporate technical acceptability (scored 1-10 based on the Performance Work Statement requirements), past performance assessment using the Supplier Performance Risk System ratings, and price, with award going to the technically acceptable offer with a Green or better SPRS rating at the lowest total evaluated price. The proposal submission deadline is February 6, 2026 at 3:00 PM EST, with quotes remaining valid through March 14, 2026, and all contractor personnel must comply with Luke AFB installation access procedures and applicable background check requirements.

This solicitation is designated as a Women-Owned Small Business (WOSB) set-aside with an unrestricted acquisition option, and no incumbent contractor information is identified in the available documents. The contract value is capped at USD 40,000,000.00 under NAICS code 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing), though the actual award value will depend on pricing submissions. The performance standards require 95 percent sound coverage uniformity across designated areas, 100 percent intelligibility for announcements and music, 98 percent operational uptime during event hours, and completion of all system testing by the March 19 deadline at 1700 hours. The place of performance is Luke Air Force Base located at 14185 Falcon Street, Luke AFB, Arizona 85309, with all work performed at DoDAAC F2U010. The Government reserves the right to cancel this solicitation before or after the closing date and notes that funds are not currently available, with no award to be made until funds are obligated.