Lodging and Conference Space- Pensacola, FL (Sept)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. Solicitation number W9127Q24Q0003 is being issued as a Request for Quotation (RFQ) with OPEN MARKET PRICING. This solicitation document, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular (FAC) FAC 2024-05, Effective May 22, 2024 and the Defense Federal Acquisition Regulations (DFARS) Publication Notice (DPN) dated July 29, 2024. This requirement is a small business set aside under NAICS 721110 with a size standard of $40M.

The MSARNG has a requirement to provide a conference room space and lodging for 50 personnel in the Pensacola, FL area. See attached description of the requirement for full details. 

CLIN 0001: Double Occupancy Rooms (Qty: 25 EA X 2 nights, total 50 EA)

                    POP: Check-in 13 September 2024, Checkout: 15 September 2024

CLIN 0002: Single Occupancy Rooms (Qty: 25 EA X 2 nights, total 50 EA)

                    POP: Check-in 13 September 2024, Checkout: 15 September 2024

CLIN 0003: Conference Room (Qty: 1)

                   POP: 14 September 2024  Time: 0800-1600

Basis of Award: The government intends to award a purchase order to the responsible offeror whose quote conforms to the solicitation and is considered to be the most advantageous to the Government in accordance with FAR Part 12, Acquisition of Commercial Items, Evaluation will be in accordance with FAR 13.106 and is based on Best Value to the Government in terms of (i) Price; (ii) Technical capability; (iii) Past Performance History. Technical Capability and Past Performance, combined, shall be equal to Price. The government intends to make a single award but may make multiple awards if determined to be in the best interest of the government.

Instructions to Offeror: To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ. Proposals shall include: (1) Price quote, to include itemized description of what is included in the quote  and (2) Technical: identifying how the contractor will execute the requirement, as well as hotel information, name, address, and telephone number.  The offeror may also be evaluated based on other internal Government or private source information (i.e. CPARS, FAPIIS, etc). Note: quotes submitted without detailed description information and/or only restate the government provided specification will not be considered acceptable and shall be removed from further consideration.

This notice does not obligate the Government to award the contract; it does not restrict the government's ultimate approach; nor does it obligate the Government to pay for any quote preparation costs. Only firm fixed price offers will be evaluated. Along with your quote, please provide the Company Name with CAGE Code, TIN, UEI and Company POC with contact information (email and telephone number), and prompt payment discount terms (i.e. NET 30).

SAM is a mandatory requirement for all DoD Government contracts. You must be registered and have an active status in order to be eligible for award of a contract. To register online go to http://www.sam.gov/

It is the contractors' responsibility to be familiar with applicable Clauses and Provisions. Clauses and provisions incorporated by reference may be accessed via https://www.acquisition.gov/. Please see attached listing of Clauses and Provisions.

The deadline for receipt of your quote is established for no later than 1:00 P.M. Central Daylight Time (CDT) Wednesday, August 28, 2024. Please email your quote to marquita.d.cole.civ@army.mil and amber.n.young1.civ@army.mil.

All questions concerning this requirement must be submitted via email to marquita.d.cole.civ@army.mil and amber.n.young1.civ@army.mil, no later than, Friday, August 23, 2024 at 01:00 PM CDT. Questions will be answered via an amendment to this solicitation.

Please ensure “W9127Q24Q0003 Lodging and Conference Space, Pensacola, FL” is included in the subject line of all email correspondence.