Linear Accelerator Maintenance Service: for prorated base year from 1/28/2016 through 9/30/2016, and four option years through 9/30/2020.

This is an INTENT TO SOLE SOURCE NOTICE only.



The Department of Veteran Affairs, Network Contracting Office (NCO) 16, intends to issue a sole-source contract under the authority of 41 U.S.C 253(c) (1) - FAR 6.302-1 (only one responsible source and no other supplies or services will satisfy agency requirements), to Elekta Inc., located at 4775 Peachtree Industrial Blvd, Norcross, GA 30092. Services will be from 01/28/2016 to 09/30/2016 plus four (4) option periods under NAICS 811219. The Vendor shall provide:







Statement of Work for Full Service Support for Linear Accelerator



Contractor shall furnish all necessary labor, parts, transportation

and equipment to provide Oncology Advanced coverage, per agreement 2015-96919-TT, for government-owned linear accelerator, all glassware and subassemblies, as listed below, located at Overton Brooks VA Medical Center, 510 E. Stoner Avenue, Shreveport, LA 71101 in accordance with all terms, conditions,

provisions, schedules and specifications for prorated base year from 1/28/2016 through 9/30/2016, and four option years through 9/30/2020.



Items covered:

Elekta Linear Accelerator

Model: Infinity

Serial No: 153535

EE# 42955

Elekta Site: 10902003



Other covered items:

Magnetron Thyratron, Electron Gun MLC, IView Camera, IViewGT Amorphous

Silicon Panel, XVI Imaging Panel, X-ray Tube Image intensifier,

All associated hardware, computers and servers.



Other terms:

- Contractor shall guarantees 98% uptime with this Oncology Advanced Agreement

- Contractor shall provide two preventive maintenance inspections per

year IAW manufacturer's requirements.

- Contract price shall include a price discount for initial repair

attempt (first-look) by in-house biomedical engineering technicians

- The contractor shall schedule preventive maintenance visits at least

48 hours in advance. All work shall be accomplished during medical

center's administrative working hours, 8:00 am to 9:00 pm, Monday

through Friday, excluding federal holidays.



- The following are federal holidays:



New Year's Day

Labor Day

Martin Luther King Jr.'s Birthday

Columbus Day

President's Day

Veteran's Day

Memorial Day

Independence Day

Thanksgiving Day

Christmas Day



- Only new standard parts (manufactured by the maker of the equipment or equal thereto) shall be furnished by the Contractor. All parts shall be of current manufacture and shall have full versatility with presently

installed equipment.





- The contractor will coordinate all maintenance visits through the COR or other Biomedical Engineering representative. Only the COR or other



- Only the COR or other Biomedical Engineering representative can authorize billable overtime. Upon completion of work, a copy of the service report will be provided to Biomedical Engineering. Failure to do so may delay payment.



- Overton Brooks VA Medical Center is a smoke free facility. Smoking is

prohibited inside any building. Smokers are allowed to smoke outside in

designated smoking areas only. Violators shall be removed from the

premises permanently.



- The Contracting Officer's Representative:

Jim Slepicka

318-990-5543





The linear Accelerator is used to deliver high-dose radiation treatments for cancer patients, and is crucial to achieving favorable patient outcomes (life or death). It must be working optimally to the greatest extent to for safe and effective treatments for cancer patients, as scheduled. Missed treatments may result in unfavorable treatment outcomes.





Elekta is the manufacturer of this equipment. They have specialized, proprietary knowledge of this equipment and are the official repair source for this system.





This notice of intent is not a request for quotations; interested parties may express their interest by providing a capabilities statement not later than 01/20/2016 at 12pm CST, to Tina.Harris3@va.gov . When responding to this announcement, respondents should refer to Announcement VA256-16-Q-0071-1 Notice of Intent in the subject line. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required services. Responding as an interested party under the www.fbo.gov website doesn't constitute convincing evidence of capabilities. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal and facsimile responses are not acceptable and will not be considered. All interested parties are reminded to be registered with SAM at https://www.sam.gov/portal/public/SAM/ in order to be eligible for award of Government contracts. No telephone calls will be accepted. If after 01/20/2016, no viable responses have been received in response to this announcement, NCO 16 shall negotiate solely with Elekta, Inc.



The Government anticipates the award of a firm-fixed price contract. A determination by the Government whether to compete the proposed requirement shall be based upon responses received and is solely within the discretion of the government. Information received shall be considered solely for the purpose of determining whether to conduct a competition.