Lima - Chancery and Annex Chillers Maintenance
Closed Solicitation Posted
- Solicitation number
- 19PE5025Q0032
- Agency
-
US Embassy Lima
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Peru
Notice details come from SAM.gov. Updated .
About this opportunity
The US Embassy in Lima is seeking annual preventive maintenance services for chiller units located in the Chancery and Annex buildings through a sole source procurement. The Department of State will award this contract to TraneTechnologies Peru S.A.C. for comprehensive maintenance of four chiller units: two Trane CVHE250 water-cooled centrifugal chillers (187 TON each) in the Chancery basement and two Trane RTAC-140 air-cooled screw chillers (140.2 TON each) in the Annex building penthouse. The contractor must perform all preventive maintenance including equipment inspection, cleaning, testing, and replacing expendable parts, while maintaining an on-site spare parts inventory and submitting detailed maintenance reports after each service. This procurement utilizes simplified acquisition procedures with the statutory authority for sole source selection based on brand-name justification, as only one source is reasonably available. The solicitation was posted on July 14, 2025, with a response deadline of August 15, 2025.
This procurement does not utilize any set-aside designations and will be awarded as a sole source contract to TraneTechnologies Peru S.A.C., identified as the only local representative of Trane Chillers and the manufacturer's authorized parts and materials source. The total contract value is $158,646.00, with the first year priced at $34,758.00, covering a base year plus three one-year option periods for a potential four-year contract duration. Services must be performed on weekends between 7:00 AM and 6:00 PM, with the contractor required to provide all labor, tools, and materials necessary for the maintenance activities. The place of performance is Peru, specifically at the US Embassy Lima facilities, where the contractor will service the four chiller units using OEM Trane maintenance procedures performed by manufacturer-trained technicians. The contract falls under NAICS code 811310 for Commercial and Industrial Machinery and Equipment Repair and Maintenance.
Notice text
This notice is being published in accordance with Federal Acquisition Regulation (FAR) Subpart 5.101 requiring dissemination of information for proposed contract actions. This will be a sole source acquisition and is NOT a request for competitive quotes/proposals.
The US Embassy in Lima will award a Single Source contract to TraneTechnologies Peru S.A.C. for the preventive maintenance of the Chillers located in the Chancery and Annex buildings for a one base year plus three (3) one-year options.
The US Embassy in Lima will use Simplified Acquisition Procedures and Other Than Full and Open Competition. The statutory authority for this sole source procurement under the simplified acquisition procedures is prescribed by FAR Subpart 13.106-1(b)(1)(i) which states that contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). The proposed contract action is Sole Source.
Files
| File | Type | Posted |
|---|---|---|
| I-H JOFOC.pdf | ||
| II-A Solicitation document.pdf |
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