Library Serials Subscription Management
Closed Solicitation Posted
- Solicitation number
- 19AQMM25Q0208
- Agency
-
Office of Acquisition Management
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 424920 Book, Periodical, and Newspaper Merchant Wholesalers
- PSC
- 7630 Newspapers And Periodicals
- Place of performance
- Washington, District of Columbia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State Office of Acquisition Management is seeking a contractor to provide serials subscription management services for the Ralph J. Bunche Library, including the procurement and management of recurring publications, subscriptions, serials, and annuals. The solicitation is for a Blanket Purchase Agreement (BPA) with a base year from July 31, 2025 to July 30, 2026, plus four potential one-year option periods extending through July 30, 2030. The contractor will manage approximately 159 serial subscriptions in the library's holdings and 40 additional subscriptions supporting various bureaus, with the potential to serve 373 unique Department of State offices. Offerors must submit a technical volume limited to 30 pages covering past performance, management approach, and technical capability, along with a cost/price submission. The evaluation will use a best value tradeoff methodology where non-price factors are significantly more important than cost. Questions are due by July 11, 2025, with quotations due July 25, 2025.
This procurement is designated as a small business set-aside under NAICS code 424920 for Book, Periodical, and Newspaper Merchant Wholesalers. The contract has a total combined value not to exceed $1,500,000, with individual purchases limited to $100,000, structured as a firm fixed-price BPA using Time-and-Materials and Labor Hour order types. The subscription portfolio includes approximately 50 publications from major publishers such as Taylor & Francis Group, Oxford University Press, Cambridge University Press, and others, covering diverse academic journals, news magazines, and regional studies publications in both print and online formats. Services will be performed to support the library located in Washington, DC, with the contractor required to manage multiple delivery addresses and provide comprehensive subscription management including ordering, renewal, customer support, and detailed reporting. The contractor must place orders within five working days, maintain transaction records for three years, and provide customer support during business hours.
Notice text
This Request For Quotation (RFQ) is to support Ralph J. Bunche Library for the serials subscription management to obtain recurring publications, subscriptions, serials, and annuals. Please refer to the attachments for further instructions.
Files
| File | Type | Posted |
|---|---|---|
| Attachment 2 - Pricing Table for Serials Management Base and Option Years.xlsx | XLSX spreadsheet | |
| Attachment 3 - Standard Form 18 - RFQ Terms and Conditions UPDATED.docx | DOCX document | |
| 19AQMM25Q0208 Amendment 0001.pdf | ||
| 19AQMM25Q0208 signed.pdf | ||
| Attachment 3 - Standard Form 18 - RFQ Terms and Conditions.docx | DOCX document | |
| Attachment 2 - Pricing Table for Serials Management Base and Option Years.xlsx | XLSX spreadsheet | |
| Attachment 1 - Statement of Work.docx | DOCX document |
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