Library of Congress - Quad VTR Service & Repairs
Closed Solicitation Posted
- Solicitation number
- 030ADV25R0032
- Agency
-
Library of Congress
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811 Repair and Maintenance
- PSC
- R499 Support- Professional: Other
- Place of performance
- Culpeper, Virginia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Library of Congress seeks a specialized contractor to provide onsite repair and maintenance services for historic Quad Video Tape Recorders (VTRs) at the National Audio-Visual Conservation Center in Culpeper, Virginia. The procurement aims to support the Library's strategic goal of preserving and digitizing historic video collections by maintaining specialized vintage video equipment. The solicitation will be conducted using FAR Part 13 procedures, with proposals evaluated through a best-value trade-off method considering technical volume, past performance, and price with approximately equal importance. Offeror questions were due by 04/11/2025 at 12:00 PM EST, and final proposal responses are due by 04/21/2025 at 12:00 PM EST. Contractors must submit a technical volume (limited to 25 pages), past performance references from the last 3 years, and a price volume using the provided price schedule.
The contract is not set aside for any specific business category and will cover an indefinite delivery, indefinite quantity (IDIQ) contract with a base year and two option years. The contract has a minimum value of $2,500 and a maximum potential value of $175,000, with services focused on maintaining three specific vintage VTR models: one Ampex AVR 1, two Ampex AVR 2, and two Ampex VR2000 units. The place of performance is located in Culpeper, VA 22701, and the contract period runs from 06/30/2025 through 12/29/2028. Contractors will be required to perform two semi-annual onsite repair and service visits, provide troubleshooting assistance, and maintain pricing valid through 06/30/2025. No information was provided about current or previous contract incumbents.
Notice text
5 versions
Update #5 · Latest ·
Amendment 0004 extends the solicitation deadline to 4/22/2025. Amends the Statement of Work in Section C.4 Shipping/Travel to change non-reimbursable travel text to reimbursable under GSA per diem rates as indicated in red text. Amends Attachment J-1 Price Schedule to adjust daily travel cost text and insert GSA per diem rates for daily travel costs website link as indicated in red text. Attachment J-1 dated 4-3-2025 is replaced with new J-1 dated 4-18-2025. All other terms and conditions remain the same.
________________________________________________________________________
Amendment 0003 revises Section H clause LC52.201-2 Ordering Officers, as indicated in red text, and Section I clause 52.216-18 Ordering, as indicated in red text. All other terms and conditions remain the same.
________________________________________________________________________
Amendment 0002 provides the revised Questions & Answers document, Attachment J-2 dated 04/14/2025. All other terms and conditions remain the same.
________________________________________________________________________
Amendment 0001 provides the Questions & Answers document, Attachment J-2. All other terms and conditions remain the same.
_________________________________________________________________________
This acquisition will be conducted in accordance with FAR Part 13 procedures. The Library will evaluate proposals using the best-value trade-off method.
Within the National Audio-Visual Conservation Center (NAVCC) in Culpeper, Virginia, the Library of Congress (Library) operates a videotape laboratory for the digitization of large quantities of historic video collections housed in Library vaults. The video collections encompass dozens of historic and obsolete videotape formats, and therefore a large range of videotape players and supporting equipment are needed to achieve the digitization mandate. NAVCC requires specialized contractor support to service and repair its historic Quad Video Tape Recorders (VTR). The purpose of this procurement is to assist the Library in accomplishing part of the Library’s strategic goal to “acquire, preserve, and provide access to a universal collection of knowledge and the record of America’s creativity”. The Library of Congress (Library) requires an experienced contractor to complete onsite repairs for very large, specialized vintage Video Tape Recorder (VTR) equipment to keep it in working order.
Offeror questions are due by 04/11/2025 at 12:00 PM EST. Responses to questions will be posted to SAM.gov as an amendment to this solicitation.
Responses to this solicitation are due no later than 04/22/2025 at 12:00 PM EST.
Update #4 ·
Amendment 0003 revises Section H clause LC52.201-2 Ordering Officers, as indicated in red text, and Section I clause 52.216-18 Ordering, as indicated in red text. All other terms and conditions remain the same.
________________________________________________________________________
Amendment 0002 provides the revised Questions & Answers document, Attachment J-2 dated 04/14/2025. All other terms and conditions remain the same.
_________________________________________________________________________
Amendment 0001 provides the Questions & Answers document, Attachment J-2. All other terms and conditions remain the same.
__________________________________________________________________________
This acquisition will be conducted in accordance with FAR Part 13 procedures. The Library will evaluate proposals using the best-value trade-off method.
Within the National Audio-Visual Conservation Center (NAVCC) in Culpeper, Virginia, the Library of Congress (Library) operates a videotape laboratory for the digitization of large quantities of historic video collections housed in Library vaults. The video collections encompass dozens of historic and obsolete videotape formats, and therefore a large range of videotape players and supporting equipment are needed to achieve the digitization mandate. NAVCC requires specialized contractor support to service and repair its historic Quad Video Tape Recorders (VTR). The purpose of this procurement is to assist the Library in accomplishing part of the Library’s strategic goal to “acquire, preserve, and provide access to a universal collection of knowledge and the record of America’s creativity”. The Library of Congress (Library) requires an experienced contractor to complete onsite repairs for very large, specialized vintage Video Tape Recorder (VTR) equipment to keep it in working order.
Offeror questions are due by 04/11/2025 at 12:00 PM EST. Responses to questions will be posted to SAM.gov as an amendment to this solicitation.
Responses to this solicitation are due no later than 04/21/2025 at 12:00 PM EST.
Update #3 ·
Amendment 0002 provides the revised Questions & Answers document, Attachment J-2 dated 04/14/2025. All other terms and conditions remain the same.
_________________________________________________________________________
Amendment 0001 provides the Questions & Answers document, Attachment J-2. All other terms and conditions remain the same.
__________________________________________________________________________
This acquisition will be conducted in accordance with FAR Part 13 procedures. The Library will evaluate proposals using the best-value trade-off method.
Within the National Audio-Visual Conservation Center (NAVCC) in Culpeper, Virginia, the Library of Congress (Library) operates a videotape laboratory for the digitization of large quantities of historic video collections housed in Library vaults. The video collections encompass dozens of historic and obsolete videotape formats, and therefore a large range of videotape players and supporting equipment are needed to achieve the digitization mandate. NAVCC requires specialized contractor support to service and repair its historic Quad Video Tape Recorders (VTR). The purpose of this procurement is to assist the Library in accomplishing part of the Library’s strategic goal to “acquire, preserve, and provide access to a universal collection of knowledge and the record of America’s creativity”. The Library of Congress (Library) requires an experienced contractor to complete onsite repairs for very large, specialized vintage Video Tape Recorder (VTR) equipment to keep it in working order.
Offeror questions are due by 04/11/2025 at 12:00 PM EST. Responses to questions will be posted to SAM.gov as an amendment to this solicitation.
Responses to this solicitation are due no later than 04/21/2025 at 12:00 PM EST.
Update #2 ·
Amendment 0001 provides the Questions & Answers document, Attachment J-2. All other terms and conditions remain the same.
__________________________________________________________________________
This acquisition will be conducted in accordance with FAR Part 13 procedures. The Library will evaluate proposals using the best-value trade-off method.
Within the National Audio-Visual Conservation Center (NAVCC) in Culpeper, Virginia, the Library of Congress (Library) operates a videotape laboratory for the digitization of large quantities of historic video collections housed in Library vaults. The video collections encompass dozens of historic and obsolete videotape formats, and therefore a large range of videotape players and supporting equipment are needed to achieve the digitization mandate. NAVCC requires specialized contractor support to service and repair its historic Quad Video Tape Recorders (VTR). The purpose of this procurement is to assist the Library in accomplishing part of the Library’s strategic goal to “acquire, preserve, and provide access to a universal collection of knowledge and the record of America’s creativity”. The Library of Congress (Library) requires an experienced contractor to complete onsite repairs for very large, specialized vintage Video Tape Recorder (VTR) equipment to keep it in working order.
Offeror questions are due by 04/11/2025 at 12:00 PM EST. Responses to questions will be posted to SAM.gov as an amendment to this solicitation.
Responses to this solicitation are due no later than 04/21/2025 at 12:00 PM EST.
Update #1 ·
This acquisition will be conducted in accordance with FAR Part 13 procedures. The Library will evaluate proposals using the best-value trade-off method.
Within the National Audio-Visual Conservation Center (NAVCC) in Culpeper, Virginia, the Library of Congress (Library) operates a videotape laboratory for the digitization of large quantities of historic video collections housed in Library vaults. The video collections encompass dozens of historic and obsolete videotape formats, and therefore a large range of videotape players and supporting equipment are needed to achieve the digitization mandate. NAVCC requires specialized contractor support to service and repair its historic Quad Video Tape Recorders (VTR). The purpose of this procurement is to assist the Library in accomplishing part of the Library’s strategic goal to “acquire, preserve, and provide access to a universal collection of knowledge and the record of America’s creativity”. The Library of Congress (Library) requires an experienced contractor to complete onsite repairs for very large, specialized vintage Video Tape Recorder (VTR) equipment to keep it in working order.
Offeror questions are due by 04/11/2025 at 12:00 PM EST. Responses to questions will be posted to SAM.gov as an amendment to this solicitation.
Responses to this solicitation are due no later than 04/21/2025 at 12:00 PM EST.
Files
| File | Type | Posted |
|---|---|---|
| 030ADV25R0032 0004.pdf | ||
| Attachment J-1- Price Schedule - 030ADV25R0032 - 04-18-2025 - 1 pg.xlsx | XLSX spreadsheet | |
| Amendment 4 - Attachment J-1- Price Schedule.xlsx | XLSX spreadsheet | |
| 030ADV25R0032 0003.pdf | ||
| Attachment J-2 QA - 030ADV25R0032 04142025 2 page.pdf | ||
| 030ADV25R0032 0002.pdf | ||
| Attachment J-2 QA - 030ADV25R0032 04112025 2 page.pdf | ||
| 030ADV25R0032 0001.pdf | ||
| 030ADV25R0032.pdf | ||
| Attachment J-1- Price Schedule - 030ADV25R0032 - 04-03-2025 - 1 pg.xlsx | XLSX spreadsheet |
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