Library of Congress - ERAL - Audio Converters
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 030ADV25Q0201
- Agency
-
Library of Congress
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334290 Other Communications Equipment Manufacturing
- Place of performance
- District of Columbia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Library of Congress is procuring 25 Merging Technologies HAPI MKIII analog-to-digital/digital-to-analog audio converters along with two types of audio cards and warranty coverage for its National Audiovisual Conservation Center (NAVCC) Audio Lab. This equipment is essential for preserving Library audio collections by reformatting analog items to high-quality digital preservation files, replacing existing equipment that is approximately 20 years old. This is a brand name requirement with specific technical specifications including support for AES 67 standards, compatibility with existing Merging Technologies equipment, and unique high-resolution encoding capabilities up to 384 kHz PCM and DSD256 encoding. Offerors must be authorized resellers and must submit proof of their reseller certificate with their quote, as the Library will not purchase gray market products and will verify authorization status directly with the manufacturer. Critical deadlines include offeror questions due by July 24, 2025 at 3:00 PM EST, with responses posted as solicitation amendments, and RFQ responses due by July 30, 2025 at 12:00 PM EST.
This solicitation does not utilize any set-aside designation and is open to full and open competition among authorized resellers. No current contractors or incumbents are specifically identified in the opportunity documentation. The procurement value is estimated at less than $750,000 based on the justification documentation. The contract involves the acquisition of exactly 25 audio converter units along with associated audio cards and warranty services, with a period of performance scheduled from September 20, 2025 through September 19, 2026. All work and delivery will be performed in Washington, DC, where the Library of Congress NAVCC Audio Lab is located and where the equipment will be installed and utilized for ongoing audio preservation activities.
Notice text
The offeror must be an authorized reseller and must submit a copy of their reseller certificate with their quote. The Library will contact the manufacturer to confirm that offeror is an authorized reseller. The Library does not purchase gray market products.
The Library of Congress (Library) requires contract support to acquire audio converters. This requirement consists of 25 Merging Technologies HAPI MKIII analog converters with 2 types of audio cards plus warranty. The National Audiovisual Conservation Center (NAVCC) Audio Lab preserves and provides access to Library audio collections by reformatting analog items to digital files. Analog to digital and digital to analog converters are critical tools used to make high quality preservation files.
This is a brand name requirement. See the attached Justification and Approval.
Offeror questions are due by 07/24/2025 at 3:00 PM EST. Responses to questions will be posted to SAM as an amendment to the solicitation.
RFQ responses are due by 07/30/2025 at 12:00 PM EST.
Files
| File | Type | Posted |
|---|---|---|
| 030ADV25Q0201 - Final.pdf | ||
| Final JA - Audio Converters - 07212025 - 030ADV25Q0210 Redacted.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Library of Congress - ERAL - Audio Converters | Award Notice | |
| This notice | Solicitation |
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