Leased Multifunction Printing Devices and Maintenance Support Services – Replacement, Installation, and Disposal
Closed Solicitation Posted
- Solicitation number
- 13ADFL26Q0001-FLD
- Agency
- Not on record
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 532420 Office Machinery and Equipment Rental and Leasing
- Place of performance
- Washington, District of Columbia 20233, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Census Bureau seeks to lease twenty multifunction printing devices and associated maintenance support services across six regional offices, with quotations due September 10, 2026 at 1:00 PM EST. The procurement is a total small-business set-aside, firm-fixed-price acquisition conducted under FAR Part 13 simplified procedures.
Place of performance spans Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Los Angeles, California; New York, New York; and Philadelphia, Pennsylvania, with administrative oversight at Washington, DC 20233. The NAICS code is 532420, Office Machinery and Equipment Rental and Leasing; PSC code is 3610, Printing, Duplicating, And Bookbinding Equipment.
Each device must sustain at least 70 pages per minute in both color and monochrome, support automatic duplex printing and scanning at 600 dpi optical resolution, accommodate approximately 40,000–80,000 pages monthly, and include security features: TLS 1.2 or higher encryption, CAC/PIV-enabled authentication, encrypted storage, and secure print release. Devices must be newly manufactured only; remanufactured or refurbished equipment is not acceptable. Manufacturer support must extend at least five years from award. The lease arrangement shall be co-terminus with newly manufactured equipment only.
The base performance period runs September 15, 2026 through September 14, 2027, plus two option periods extending through September 14, 2029. Annual escalation for recurring costs in option periods shall not exceed 3%; one-time installation and removal costs are not subject to escalation. Installation must be completed within 30 calendar days of award, with phased installation acceptable.
Scope includes delivery, network and security configuration, user transition support, training, preventative and corrective maintenance with next-business-day service response for mission-critical outages, minimum three-year warranty with on-site support, consumables support, legacy equipment removal with data sanitization per NIST SP 800-88, and environmentally responsible disposal. Offerors must submit pricing with separate line items for equipment lease, maintenance/support, and consumables; may propose lease-to-own or lease-with-option-to-purchase structures.
Award will be made to the responsible small-business concern submitting the lowest-priced technically acceptable quotation, evaluated using Lowest Price Technically Acceptable methodology with price fairness and reasonableness verification. Offerors must provide technical specifications, firm-fixed pricing for all contract line items, and up to three past performance references for comparable MFD deployments in high-volume office environments or multi-location settings.
Notice text
2 versions
Update #2 · Latest ·
UPDATED 9/2/2026 - Attached: Questions and Resposes and Amended Solicitation Attached. Quotations now due 9/10/26 1:00PM.
The U.S. Census Bureau (USCB) is soliciting quotations from qualified small-business concerns for the lease, replacement, installation, configuration, maintenance, support, and environmentally responsible removal and disposal of multifunction printing devices (MFDs) at six regional offices located in Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Los Angeles, California; New York, New York; and Philadelphia, Pennsylvania.
The USCB’s existing fleet of multifunction devices is approaching end-of-life. The purpose of this acquisition is to modernize the fleet and provide reliable, secure, high-volume multifunction printing and scanning capabilities to support mission-critical operations. The requirement includescommercially available MFDs provided through a lease arrangement, along with associated services including delivery, installation, network and security configuration, testing, user transition support, training/orientation, preventative and corrective maintenance, consumables support, warranty support, and removal, data sanitization, recycling, and environmentally responsible disposal of existing equipment.
The lease arrangement shall include the MFD equipment and associated support services required for the Government to operate the equipment throughout the applicable lease period. Offerors shall clearly identify all lease costs, equipment costs, service costs, consumables, maintenance, and any other recurring or non-recurring charges included in their quotation. Any applicable end-of-lease requirements, equipment return provisions, residual-value charges, or other lease-related terms shall also be clearly identified.
This acquisition is being conducted as a Firm-Fixed-Price (FFP), total small-business set-aside. The applicable NAICS code is identified as 532420 “Office Machinery and Equipment Rental and Leasing”. Award will be made to an eligible small-business concern that is active in SAM.gov at the time of award and is otherwise eligible to receive Federal Government contracts.
Interested offerors shall submit quotations in accordance with the solicitation instructions and requirements. No telephone calls will be accepted regarding this solicitation. All questions and requests for clarification shall be submitted in writing in accordance with the solicitation.
The Government intends to make a single award to the responsible offeror whose quotation conforms to the solicitation requirements and represents the best value to the Government in accordance with the stated evaluation criteria.
Update #1 ·
The U.S. Census Bureau (USCB) is soliciting quotations from qualified small-business concerns for the lease, replacement, installation, configuration, maintenance, support, and environmentally responsible removal and disposal of multifunction printing devices (MFDs) at six regional offices located in Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Los Angeles, California; New York, New York; and Philadelphia, Pennsylvania.
The USCB’s existing fleet of multifunction devices is approaching end-of-life. The purpose of this acquisition is to modernize the fleet and provide reliable, secure, high-volume multifunction printing and scanning capabilities to support mission-critical operations. The requirement includescommercially available MFDs provided through a lease arrangement, along with associated services including delivery, installation, network and security configuration, testing, user transition support, training/orientation, preventative and corrective maintenance, consumables support, warranty support, and removal, data sanitization, recycling, and environmentally responsible disposal of existing equipment.
The lease arrangement shall include the MFD equipment and associated support services required for the Government to operate the equipment throughout the applicable lease period. Offerors shall clearly identify all lease costs, equipment costs, service costs, consumables, maintenance, and any other recurring or non-recurring charges included in their quotation. Any applicable end-of-lease requirements, equipment return provisions, residual-value charges, or other lease-related terms shall also be clearly identified.
This acquisition is being conducted as a Firm-Fixed-Price (FFP), total small-business set-aside. The applicable NAICS code is identified as 532420 “Office Machinery and Equipment Rental and Leasing”. Award will be made to an eligible small-business concern that is active in SAM.gov at the time of award and is otherwise eligible to receive Federal Government contracts.
Interested offerors shall submit quotations in accordance with the solicitation instructions and requirements. No telephone calls will be accepted regarding this solicitation. All questions and requests for clarification shall be submitted in writing in accordance with the solicitation.
The Government intends to make a single award to the responsible offeror whose quotation conforms to the solicitation requirements and represents the best value to the Government in accordance with the stated evaluation criteria.
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