Lasergraphics 5K+ Scan Station Service - Library of Congress
Closed Special Notice Posted
- Solicitation number
- 2025-LGR-0089
- Agency
-
Library of Congress
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 423410 Photographic Equipment and Supplies Merchant Wholesalers
- Place of performance
- Culpeper, Virginia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Library of Congress has issued a Special Notice regarding a sole-source contract for servicing its Lasergraphics 5K+ Scan Station scanning system located at the National Audiovisual Conservation Center (NAVCC) Film Preservation Laboratory. The notice is published in accordance with Federal Acquisition Regulation (FAR) 5.2 for Synopsis of Proposed Contract Actions. The scanning system, originally installed in Fiscal Year 2014, is a critical component of the Library's digital preservation efforts, converting motion picture films into digital files. The Library intends to award the contract to Grass Valley USA, LLC for ongoing maintenance and technical support of the specialized scanning equipment. This procurement is being conducted under procurement code 2025-LGR-0089 and follows the agency's internal guidelines for contract justification.
The primary objective of this Special Notice is to provide transparency for a sole-source contract that will ensure continued operation of the Lasergraphics scanning system essential to the Library's audiovisual preservation mission. The contract will cover comprehensive technical support, including unlimited technical assistance, priority two-hour response times, and factory-certified replacements. The initial contract period is structured as a one-year base contract with potential for four additional one-year extensions, all to be exercised at the Library's discretion. Contractor eligibility is effectively limited to Grass Valley USA, LLC due to the specialized nature of the equipment and the need for proprietary technical expertise. The contract is valued for a five-year period from 05/15/2025 to 05/14/2029, with the Library reserving the right to research alternative vendors in future procurement cycles. The solicitation is categorized under NAICS code 423410 for Photographic Equipment and Supplies Merchant Wholesalers and PSC code J067 for Maintenance/Repair of Photographic Equipment.
Notice text
This is a public notice in accordnace with FAR 5.2 Synopsis of Proposed Contract Actions.
The Library of Congress requires contract support to service its Lasergraphics 5k+ Scan Station scanning system. This scanning system was originally installed in the National Audiovisual Conservation Center (NAVCC) Film Preservation Laboratory in Fiscal Year 14. The scanning system is a vital component of the Library’s digitization efforts as it converts motion picture film into digital files. The maintenance and support of this system is necessary for the Film Preservation Lab to continue fulfilling it and the Library’s mission to digitize its collections for both preservation and public access purposes.
In accordance with LC06.305, Availability of the Justification, the Justification and Approval to issue a sole-source contract to Grass Valley USA, LLC is posted with this notice. Please see the attachments section for the Justificaiton and Approval (JA) and Statement of Work (SOW). As a special notice detailing the Library's intent to issue this award, no additional award notice shall be made.
Files
| File | Type | Posted |
|---|---|---|
| JA_Lasergraphics Scanstation Support_Redacted.pdf | ||
| SOW_Scanstation Support_FY25-0089.docx | DOCX document |
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