Landscaping and gardening services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19KE5025Q0008
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Nairobi Nairobi City Kenya
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking a contractor to provide comprehensive landscaping and gardening services for the U.S. Embassy in Nairobi, Kenya. The Request for Quotations (RFQ) covers maintenance of approximately 206,548 square meters across 22 properties, including embassy facilities, residences, parking lots, and common areas. Services will include lawn maintenance, pruning, leaf removal, pest control, fertilization, and grounds maintenance for improved and unimproved areas. The government intends to award the contract to the responsible offeror representing best value using a comparative evaluation process, which involves directly comparing offers to determine the most advantageous proposal. Interested contractors must submit electronic quotations by February 17, 2025, at 4:00 p.m. East Africa Time, and are required to be registered in the System for Award Management (SAM). A pre-quotation conference is scheduled for February 3, 2025, at the U.S. Embassy Nairobi, with access granted to companies submitting representative names by January 30, 2025.
The solicitation does not include any specific set-aside designations, and the current incumbent is Diani Flowers. The anticipated contract value is $1,328,608.04, with a 12-month base period and four potential one-year option periods. Contractors must perform work Monday through Friday between 7:30 AM and 4:30 PM, with limited Saturday hours, and will be responsible for providing all necessary labor, materials, and equipment. The contract allows for subcontracting, and foreign companies may bid if partnered with local firms. Work will be performed entirely in Nairobi, Kenya, covering embassy compound and Rosslyn Ridge locations. Proposals must be submitted in English, with file sizes not exceeding 30MB, and must include specific documentation such as the Standard Form 1449, pricing sections, representations and certifications, and proof of SAM registration.
Notice text
2 versions
Update #2 · Latest ·
Update: The U.S. Embassy in Nairobi is enclosing submitted questions and answers and an amended solicitation.
Enclosed is a Request for Quotations (RFQ) for Landscaping and Gardening Services. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible offeror representing best value using comparative evaluation authorized under FAR 13.106-2(b) (3). A comparative evaluation is defined as the act of comparing two or more offers in response to the RFQ. The item-by-item comparison is performed by comparing each offer directly to one another to determine which provides the best value to the Department.
Comparative evaluation is NOT a low price technically acceptable (LPTA) or trade-off process. Prospective offers must still meet basic standards for responsibility at FAR 9.104 and solicitation compliance to be eligible for award. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on February 3, 2025, 10:00 am (local time) at the U.S. Embassy Nairobi. Send names and Identity number of representatives for the site visit by 8 AM January 30th, 2025, to be granted access to the pre-proposal conference.
Quotations are due by February 17, 2025, 4:00 p.m. East Africa Time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to NairobiGSO-Contracts@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
Page 2 of 103
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely
Update #1 ·
Enclosed is a Request for Quotations (RFQ) for Landscaping and Gardening Services. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible offeror representing best value using comparative evaluation authorized under FAR 13.106-2(b) (3). A comparative evaluation is defined as the act of comparing two or more offers in response to the RFQ. The item-by-item comparison is performed by comparing each offer directly to one another to determine which provides the best value to the Department.
Comparative evaluation is NOT a low price technically acceptable (LPTA) or trade-off process. Prospective offers must still meet basic standards for responsibility at FAR 9.104 and solicitation compliance to be eligible for award. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on February 3, 2025, 10:00 am (local time) at the U.S. Embassy Nairobi. Send names and Identity number of representatives for the site visit by 8 AM January 30th, 2025, to be granted access to the pre-proposal conference.
Quotations are due by February 17, 2025, 4:00 p.m. East Africa Time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to NairobiGSO-Contracts@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
Page 2 of 103
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Landscaping and gardening services | Award Notice | |
| This notice | Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Garden Maintenance Services | Department of State | No set-aside | |
| Landscaping Service | Department of State | No set-aside | |
| Gardening services for The US embassy in Bogotá, Colombia | US Embassy Bogota | No set-aside | |
| U. S. Consulate Sao Paulo – Gardening and Ground Maintenance Services | Department of State | No set-aside | |
| 19WA8026Q0036 - Janitorial services at Embassy office building and Warehouse. | Department of State | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity