Landscaping and Gardening Management Service - Due Mar 5, 2025
Closed Solicitation Posted
- Solicitation number
- 19EK2024Q0002
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 56173 Landscaping Services
- Place of performance
- Malabo Bioko Sur Equatorial Guinea
- Points of contact
-
- Malabo GSO Procurement malabop@state.gov (240) 555-0304
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking a contractor to provide comprehensive landscaping and gardening management services for the U.S. Embassy in Malabo, Equatorial Guinea. The solicitation requires the selected vendor to perform all labor, materials, equipment, and services necessary for maintaining embassy grounds, including grass cutting, edging, trimming, weeding, pruning, and debris removal. Contractors must be registered in SAM.gov and provide a trained horticulturist for technical guidance, with a requirement to submit an annual Grounds Maintenance Plan within 30 days of award. The government will evaluate offers using a lowest-price, technically acceptable criteria, with a pre-quotation conference scheduled for February 18, 2025, and quotations due by March 5, 2025, at 5:00 PM local time. Offerors must demonstrate technical capability and compliance with all specified requirements before pricing will be considered.
The contract has no specific set-aside designation and covers a base performance period from May 1, 2025, through April 30, 2026, with four additional one-year option periods available. The scope of work includes both standard monthly services and temporary additional services, with a minimum order quantity of 40,000 square meters and a maximum of 48,564 square meters per year. Work will be performed at the U.S. Embassy compound in Malabo, with standard work hours established as Monday-Thursday 8:00 AM to 5:00 PM and Friday 8:00 AM to 12:00 PM. The contractor must provide all necessary equipment and maintain specific grass height standards between 4-6 cm. While the exact award value is not explicitly stated, the contract includes provisions for monthly fixed pricing and additional temporary service requirements, suggesting a potentially substantial annual contract value for landscaping services.
Notice text
2 versions
Update #2 · Latest ·
The Contractor shall perform gardening services, including furnishing all labor, material, equipment and services, for the U.S. Embassy Malabo, Equatorial Guinea. The price listed below shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.
After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start. Period of performance: May 1st, 2025, through April 30, 2026
The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with four (4), one-year options to renew. The initial period of performance includes any transition period authorized under the contract.
Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide Temporary Additional Services in addition to the scheduled services specified in this contract. The COR shall order Temporary Additional Services on an as needed basis. This work shall be performed by Contractor trained employees and shall not be subcontracted. The COR may require the Contractor to provide Temporary Additional Services with 24-hour advance notice.
Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity, the minimum and maximum amounts are defined below:
Minimum: The Government shall place orders totaling a minimum of 40000 square meters. This reflects the contract minimum for the base year and option period.
Maximum: The amount of all orders shall not exceed 48564 square meters. This reflects the contract maximum for the base year and each option period for temporary/additional services.
The Contractor shall include in its next regular invoice details of the Temporary Additional Services, if applicable, provided and requested under Temporary Additional Services. The Contractor shall also include a copy of the COR’s written confirmation for the Temporary Additional Services.
Update #1 ·
The Contractor shall perform gardening services, including furnishing all labor, material, equipment and services, for the U.S. Embassy Malabo, Equatorial Guinea. The price listed below shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.
After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start. Period of performance: August 1st, 2024, through July 31st, 2025
The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with four (4), one-year options to renew. The initial period of performance includes any transition period authorized under the contract.
Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide Temporary Additional Services in addition to the scheduled services specified in this contract. The COR shall order Temporary Additional Services on an as needed basis. This work shall be performed by Contractor trained employees and shall not be subcontracted. The COR may require the Contractor to provide Temporary Additional Services with 24-hour advance notice.
Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity, the minimum and maximum amounts are defined below:
Minimum: The Government shall place orders totaling a minimum of 40000 square meters. This reflects the contract minimum for the base year and option period.
Maximum: The amount of all orders shall not exceed 48564 square meters. This reflects the contract maximum for the base year and each option period for temporary/additional services.
The Contractor shall include in its next regular invoice details of the Temporary Additional Services, if applicable, provided and requested under Temporary Additional Services. The Contractor shall also include a copy of the COR’s written confirmation for the Temporary Additional Services.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Landscaping and Gardening Maintenance Services | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Garden Maintenance Services | Department of State | No set-aside | |
| Landscaping Service | Department of State | No set-aside | |
| Gardening services for The US embassy in Bogotá, Colombia | US Embassy Bogota | No set-aside | |
| Landscaping, Grounds & Lawn Care, and Gardening Services – U. S. Consulate General Merida, Mexico | Department of State | No set-aside |
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