LAE, LNQ, OLB and NLL for Aberdeen Proving Grounds

Request for Information

LAE, LNQ, OLB and NLL

CDS Aberden Proving Ground MD

31 July 2024

INTRODUCTION:

This is a Sources Sought notice issued by the Defense Logistics Agency (DLA) Energy-FEM - San Antonio, Texas. This is NOT a solicitation for proposals.  No awards will be made from the responses to this announcement.  However, responses may be used to determine the appropriate acquisition strategy for a potential future procurement.

SCOPE OF REQUIREMENTS:

The Contractor shall provide all product, materials, supplies, management, tools, equipment, transportation and labor necessary for the delivery of requested product. The requirement includes related ancillary services such as

emergency/expedited delivery, detention fee, general repairs/maintenance, and cylinder re-certification testing. The

Contractor shall provide all product, materials, supplies, management, tools, equipment, transportation and labor

necessary for the delivery of the requested products f.o.b. destination.

PRODUCT:

• Liquid Argon, NSN: 6830016499073, Grade E (LAE), shall meet the requirements of the most current version of CGA G-11.1.

• Liquid Nitrogen, NSN: 6830016663595, Type II Grade L (NLL), shall meet the requirements of the most current version of AWS A5.32.

• Liquid Nitrogen, NSN: 6830016663659, Type II Grade Q (LNQ), shall meet the requirements of the most current version of CGA G-10.1.

• Liquid Oxygen, NSN: 6830016664004, Type II Grade B (OLB), shall meet the requirements of the most current version of AWS A5.32.

A copy of the Certificate of Analysis shall accompany each shipment.

Unit of issue for Liquid Argon, (LAE) shall be LB (pound) for all documentation. Unit of issue for Liquid Nitrogen (LNQ, NLL) and Liquid Oxygen (OLB),  shall be UG6 (gallon) for all documentation

PRODUCT ORDERING:

The DLA Energy Contracting Officer shall issue Blanket Delivery Orders (DD Form 1155) for obligation of funds for shipments to be scheduled during that specific timeframe by the Delivery Scheduler. The individual shipments requested by the Delivery Scheduler will designate the specific quantity to be delivered at the customer location specified in the contract.

The Contractor shall provide DLA Energy a list of personnel available on a 24-hour a day basis to take orders from the Delivery Scheduler, as well as delivery information/status on the order. The list shall include full name, office phone number, cell number and email. DLA Energy shall be notified of changes in contact personnel, phone numbers and email addresses.

PRODUCT DELIVERY:

Deliver Multiple Locations. Off-load shall be into the Government-owned/Contractor Provided storage tanks listed below.

No. of Tanks                 Capacity           Type                 Max PSIG

2                         60,000 LB        TANK              363 (Contractor)

4                         50,000 GAL      TANK              315

1                         40,000 GAL      TANK              363

3                         50,000 GAL      TANK              363

2                          60,000 GAL      TANK              363

5                         50,000 GAL      TANK              315

Delivery hours shall be Monday through Thursday from 0700 to 1600 hours, excluding weekends and federal holidays. Deliveries on Fridays can occur only if the appropriate APG representative is available to receive product deliveries.

The Contractor shall deliver all products except ultra high purity (UHP) and Liquid Argon dewars to the destination within three (3) work days or longer if approved by the Government Delivery Scheduler.  For UHP and Liquid Argon dewars, delivery to the destination shall be made within five (5) work days.   

Emergency deliveries may be required within 24 hours from time order is placed.  The Contractor shall deliver the products within the specified timeframes, to pre-designated delivery sites as coordinated with the APG Delivery Scheduler. The Contractor shall obtain signature acceptance of deliveries and attached acceptance to WAWF invoice submittal for payment processing.

General Repair and maintenance to include certification/re-certification of Government-owned dewars may be required by the APG Delivery Scheduler.  Vendor shall be responsible for any container removed from APG for repair and shall be required to return the repaired container to the correct building.

INSPECTION AND ACCEPTANCE:

Inspection for quality shall be performed at origin. Quantity determination and acceptance shall be at destination. Contractor shall obtain customer signature for delivery at each location for acceptance of quantity.

METHOD OF MEASUREMENT:

Quantity determination to be performed by use of a truck mounted calibrated flow meter.

SECURITY REQUIREMENTS:

Delivery personnel shall be U.S. citizens. In addition, delivery personnel must possess a state or federally issued photo ID that displays the driver’s full name and date of birth. Deliveries to Military installations will require delivery personnel provide social security number and be subjected to background checks. Driver may also be required to provide proof of insurance and vehicle registration. Some locations will require delivery personnel be escorted while making deliveries. All delivery vehicles are subject to search by security personnel prior to accessing delivery location and while on each facility.

ANTICIPATED PERIOD OF PERFORMANCE: This potential requirement has a 60 Months period of performance and 1 six months extension option.

ANTICIPATED CONTRACT TYPE: Requirements type contract.  The Government will not lock into a fixed quantity, but all LAE, NLL, LNQ and OLB needed to support these locations will be pulled under award of this contract/contracts.

CAPABILITY STATEMENT:  Interested qualified organizations should submit a capability statement for this requirement addressing the areas below. Statements should include an indication of current business size and a list of available ancillary services available as well as any technical information believed to be useful to the Government. The capability statement at a minimum shall address the potential vendor’s ability of the following:

a.  Capability to fully meet the specification

b.  Capability to perform all the sampling/testing requirements listed in the specifications

c.  Capability and willingness to allow government quality assurance inspectors access to supplier       production/load-out plant to conduct quality assurance assessments as needed.

d. Statement of ability to meet needs for the DLA Customer

e.  Capability for a potential Federal Government Contract, your company must be registered in the System for Award Management (SAM) https://www.sam.gov/portal/SAM/#1. Is your company registered SAM, and if so, what is your company's cage code and Duns # If your company is not currently registered in SAM, would you be willing to register in the SAM system?

f. Confirmation that you have the ability to produce and deliver LAE, NLL, LNQ and OLB.

SUBMISSION INSTRUCTIONS:  All capability statements sent in response to this Sources Sought notice should be submitted to Dovie Gary, Contract Specialist at dovie.gary@dla.mil and Contracting Officer Jessica Negron, at Jessica.negron@dla.mil. All responses must be received by 16 August 2024.

DISCLAIMER AND IMPORTANT NOTES:  This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. Respondents will be added to the prospective offerors list for any subsequent solicitation. However, responses to this notice will not be considered adequate responses to a solicitation.

CONFIDENTIALITY:  No classified, confidential, or sensitive information should be included in your response. All proprietary information should be marked as such.