Kitchen Fire Suppression System

Closed Solicitation Posted Sep 5, 2025

Solicitation number: FA460026Q0002
Agency: Air Combat Command Air Force, Department of Defense
Responses due: Oct 14, 2025, 12:00 PM ET
Set-aside: Total Small Business

Opportunity facts

NAICS code: 238220 Plumbing, Heating, and Air-Conditioning Contractors
PSC: H912 Other Qc/Test/Inspect- Fire Control Equipment
Place of performance: Offutt AFB, Nebraska 68113, United States
Points of contact: Javier Contreras Smith javier.contreras_smith@us.af.mil (402) 294-3532

Casey Hupton casey.hupton.1@us.af.mil (402) 232-1475

Hunter Hendrix hunter.hendrix.1@us.af.mil (402) 294-5206

Notice details come from SAM.gov. Updated Oct 2, 2025.

About this opportunity

Written by GovTribe AI · Oct 2, 2025

The Department of the Air Force Air Combat Command is soliciting maintenance services for kitchen fire suppression systems and kitchen exhaust systems at Offutt Air Force Base, Nebraska. The contractor must provide comprehensive inspection, preventative maintenance, and corrective maintenance services to ensure these systems operate safely and reliably while adhering to National Fire Protection Association (NFPA), Department of the Air Force, Occupational Safety and Health Administration (OSHA), and other applicable codes. The contract requires semi-annual inspections and maintenance of fire suppression systems across 24 different facilities, including dining facilities, child development centers, and various food service locations, with inspection frequencies ranging from quarterly to annual depending on the specific system and location. The government will award the contract to the technically acceptable offeror with the lowest price, evaluating the three lowest-priced quotes based on a technical capability plan demonstrating compliance with Performance Work Statement requirements. The current offer due date is October 14, 2025 at 11:00 AM CDT, with site visits having been conducted on September 11 and October 1, 2025.

This procurement is designated as a 100% Small Business Set-Aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors). The contract includes multiple line items covering quarterly, semi-annual, and annual cleaning and inspections, as well as repairs, with a base period from October 1, 2025 to September 30, 2026 and four additional one-year option periods extending through September 30, 2030. The work encompasses maintenance of various fire suppression systems including Ansul R102 and Pyrochem 460 systems across facilities such as the STRATCOM Cafeteria, Burger King, bowling alley, and multiple dining facilities at Offutt Air Force Base. The solicitation includes an important notice that funds are not presently available for this effort, and no award will be made until funding is secured, with the government reserving the right to cancel the solicitation without reimbursing offeror costs. All work will be performed at Offutt Air Force Base in Nebraska, with contractors required to comply with strict base security requirements and coordinate with the 55th Civil Engineer Squadron.

Notice text

5 versions

Update #5 · Latest · Oct 2, 2025

Amendment 00004 - The purpose of this amendment is to extend the quote due date by an additional day. The new offer due date is 14 October 2025 11:00 AM CDT.

Amendment 00003 - The purpose of this amendment is to incorporate an updated file type for the PWS and change the POC for this solicitation. The new POC is A1C Hunter Hendrix hunter.hendrix.1@us.af.mil.

Amendment 00002 - The purpose of this amendment is to notify offerors of an additional site visit scheduled for 1 October 2025 @ 1:00 PM CST and extend the quote due date to 13 October 2025 11:00 AM CST.

Amendment 00001 - The purpose of this amendment is to incorporate an updated PWS, updated solicitation document (with updated line items), Questions & Answers worksheet, and to extend the quote due date to 06 October 2025 11:00 AM CST.

The site visit will be conducted on Wednesday, 1 October 2025 at 1:00 PM CST. The meeting point will be at the Offutt Visitor Center. All questions concerning this site visit shall be sent by 2 October 2025 1:00 PM CST.

“Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”

DESCRIPTION OF REQUIREMENT
The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to perform inspection, preventative maintenance, and corrective maintenance services on kitchen fire suppression systems and kitchen exhaust systems located at Offutt Air Force Base, Nebraska.This includes all tasks necessary to keep these systems operating in a reliable, continuous, and safe manner, adhering to all applicable National Fire Protection Association (NFPA), Department of the Air Force (DAF), Occupational Safety and Health Administration (OSHA), and local, state, and federal codes.

SITE VISIT
The site visit will be conducted on Thursday, 11 September 2025 at 1:00 PM CST. The meeting point will be at the Offutt Visitor Center. All questions concerning this solicitation shall be sent by 15 September 2025 1:00 PM CST. A question and answer will be available by 17 September 1:00 PM CST. Please complete and submit the attached Pass Request by 8 September 10:00 AM CST to acquire access to the site.

QUESTIONS DUE DATE AND TIME
All questions concerning this solicitation shall be sent in writing by Monday, 15 September 2025 by 11:00 AM CST. Answers to all questions will be posted on sam.gov on 17 September 1:00 PM CST.