Kansas City, KS & Kansas City, MO Lawn, Grounds, and Snow Removal Services
Cancelled Pre-Solicitation Posted
- Solicitation number
- 47PG0125R0003
- Agency
-
Region 6
Public Buildings Service, General Services Administration
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Kansas City, Missouri, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The General Services Administration (GSA) Public Buildings Service Region 6 is seeking a contractor to provide comprehensive lawn, grounds, and snow removal services for multiple federal buildings located in Kansas City, Missouri and Kansas City, Kansas. The contract will cover maintenance services for six specific federal building locations, with the base performance period anticipated from April 1, 2025 to October 31, 2025, and a potential ultimate contract expiration date of October 31, 2029. Key contract requirements include providing all necessary personnel, equipment, and supplies to perform landscaping and snow removal services, complying with all applicable laws, and being capable of working simultaneously across multiple sites. To qualify for the contract, vendors must submit two work experience references: one from a lawn and grounds maintenance contract and another from a snow removal contract, each demonstrating a continuous working relationship of at least two years within the past five years. The pre-solicitation notice was posted on January 9, 2025, with responses due by January 24, 2025.
The contract opportunity is set for full and open competition with no specific set-aside designations. The scope of work is divided into two primary parts: lawn and grounds maintenance, and snow removal services, with specific requirements for equipment, uniforms, and performance standards. Snow removal services will be automatically triggered at two inches of snow accumulation, with contractors required to respond within two hours of a service order and complete work before normal building operating hours. The contract covers snow and ice removal from various surfaces including entrances, steps, sidewalks, parking areas, and handicap-accessible zones. While specific award values are not disclosed, the multi-year contract structure suggests a potentially significant service agreement. The contractor will be responsible for monitoring weather conditions, maintaining equipment in good operating condition, and performing services to the satisfaction of the Contracting Officer's Representative (COR).
Notice text
SERVICE: Lawn and Grounds Maintenance Services
LOCATION(S): FEDERAL BUILDINGS
1500/2306/2312 EAST BANNISTER ROAD,
601/701 EAST 12TH STREET, 8930 WARD PARKWAY
KANSAS CITY, MISSOURI
500 STATE STREET, 850 NEBRASKA
KANSAS CITY, KANSAS
SERVICE: Snow Removal Services
LOCATION(S): FEDERAL BUILDINGS
601/701 EAST 12TH STREET, 300/400 EAST 9TH STREET
KANSAS CITY, MISSOURI
500 STATE STREET, 850 NEBRASKA
KANSAS CITY, KANSAS
NAICS: 561730 LANDSCAPING & SNOW REMOVAL SERVICES
Full and Open Competition
Base Period of Performance (Anticipated): April 1, 2025 - October 31, 2025
Potential Ultimate Expiration Date (Assuming All Options Exercised) October 31, 2029
This scope of work is organized in two parts: Part I- Lawn & Grounds and Part II- Snow Removal. The Contractor shall provide all personnel, supplies, equipment, supervision, etc. to meet contract requirements as described herein. The Contractor shall:
- Comply with all applicable federal , state and local laws and regulations
- Be capable of working all areas simultaneously if required by the COR(s)
- Be on site, with equipment, personnel, tools and commence work within 24 hours (see Part II – Snow Removal for exceptions) upon receipt of an order.
- Wear distinctive clothing appropriate for the type of work to be performed. Uniforms shall have the contractor’s name, logo or monogram affixed, visible and easily identifiable.
- Provide to the COR the names and contact information for all key personnel.
- Execute work under this contract as not to interfere with the normal work and activities of the facility
- Keep equipment on-site until all work is completed and contract requirements are met.
- Maintain equipment in good operating condition and operate in a safe, careful and efficient manner.
- Equipment breakdown will not relieve the Contractor of meeting contract requirements
If the COR deems a piece of equipment unsafe or in disrepair, the Contractor shall immediately stop using the piece of equipment and remove it from the site(s)
The contractor shall furnish all necessary labor, materials, supplies, equipment and supervision to provide lawn, tree, shrub, flower and field maintenance as described within the official statement of work for the following Federal Buildings:
- 601/701 East 12th Street, Kansas City, MO
- 8930 Ward Parkway, Kansas City, MO
- 1500/2306/2312 East Bannister Road, Kansas City, MO
- 500 State Ave Kansas City, KS
- 850 Nebraska Ave, Kansas City, KS
- The Government may add other building(s), or work to this contract. All changes will be negotiated.
PART II – Snow Removal
Description of Work
The contractor shall furnish all necessary labor, materials, supplies, equipment and supervision to provide snow and ice pushing/removal/hauling/disposal as described herein for Federal Buildings, 601/701 East 12th Street and 300/400 E 9th Street in Kansas City, Missouri, and Federal Buildings, 500 State Ave and 850 Nebraska Ave in Kansas City, Kansas. The Government may add other building(s), or work to this contract. All changes will be negotiated.
The Contractor shall perform snow and ice removal from entrances, steps, landings, sidewalks, driveways, plaza areas, roadways, parking areas, paved areas, handicap accessible areas and approaches. This includes snow and ice removal requiring heavy equipment (ride-on equipment such as front end loaders, backhoes, skid loaders, snow plows, trucks, trailers etc.).
The Contractor shall “automatically” commence snow removal operations when there is accumulation of 2 (two) inches or greater of snow, unless called sooner by the COR. It is the contractor’s responsibility to monitor weather forecasts and conditions and execute services accordingly.
GSA reserves the right to:
- order services when the contractor has not deemed services necessary
- order services when snow accumulation has yet to reach 2 inches
- order services outside of normal business days/hours, such as weekends and/or holidays ∙
- halt services at any time
If the COR orders services sooner, the Contractor shall move their equipment to the site and begin work within a maximum of two (2) hours after service is ordered. The contractor shall keep necessary equipment and manpower at the site and continue with the performance of the snow removal until it is completed to the satisfaction of the COR.
The Contractor shall clear snow and ice before and during the normal building operating hours to prevent a slip hazard. Work completed during the evening shall be completed to such an extent as to allow safe and easy access and will be inspected at the following times:
601 and 701 E. 12th Street: 5:30 a.m.
300 and 400 E. 9th Street: 6:30 a.m.
500 State Street: 6:30 a.m.
850 Nebraska: 6:30 a.m.
Work completed during the day shall be inspected as determined by the COR. For work completed in the evening and otherwise, the COR will inspect the work following notification of completion.
Salt, or synthetic equivalent, shall be applied to the entrances, steps, landings, sidewalks, handicap ramps, parking and driving areas in sufficient amounts to ensure safe walking and driving areas and to reduce safety hazards due to freezing rain and snow unless called sooner by the COR.
VENDOR REQUIREMENTS TO QUALIFY TO SUBMIT PROPOSAL
Please note, these are not all the evaluation factors. The listed factor is the minimum experience requirement to be able to qualify for a potential award. The Government will identify all evaluation factors in an upcoming RFP.
Work Experience
To receive consideration for award, the offeror as the prime contractor, shall submit two (2) work experience references. References shall be submitted using the Worksheet for Submitting Work Experience (Attachment 3). These references will be evaluated as follows:
One (1) reference must be from a current and/or previous lawn and grounds maintenance contract performing a similar service in multiple location(s), with whom you have had a continuous working relationship for not less than two (2) years within the last five (5) years.
Additionally, one (1) reference must be from a current and/or previous snow removal contract performing a similar service in a multiple location(s), with whom you have had a continuous working relationship for not less than two (2) years within the last five (5) years.
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