KALA HVAC Maintenance

The National Park Service, Department of the Interior, is soliciting quotes for HVAC preventive maintenance and incidental repair services at the Hale Malama Curatorial Facility located in Kalaupapa National Historical Park, Hawaii. The contract requires quarterly maintenance on two air-cooled condensing units, two fan coil units, and one Norlake freezer to protect irreplaceable museum collections and maintain optimal climate control within specific temperature (68-74°F) and humidity (40-60%) ranges. Contractors must possess HVAC expertise, EPA Section 608 certification, and the ability to operate in remote locations while following strict invasive species prevention protocols. The National Park Service will evaluate offers based on price, technical capability, and past performance. Quote submissions are due by June 9, 2025, at 11:59 PM Hawaii Time, with quotes to be emailed to Christie Tapp, and the anticipated contract start date is June 17, 2025.

This opportunity is designated as a total small business set-aside, requiring offerors to maintain active SAM.gov registration and provide complete representations and certifications regarding their business status. The contract structure includes a one-year base period with up to four one-year option periods plus a 6-month extension, spanning from June 27, 2025, to June 26, 2030, with each Contract Line Item (CLIN) representing one year of service. The work involves maintaining HVAC systems that are 12-20 years old and approaching the end of their estimated design lives. Performance will occur at the remote Kalaupapa National Historical Park facility in Hawaii, which presents significant logistical challenges including restricted access via small commuter planes and requirements to work under NPS cultural resource staff supervision. Contractors must respond to emergency repairs within 24 hours and conduct a preliminary inspection within 30 days of contract award, followed by detailed quarterly maintenance reporting.