Janitorial Services for Wildland Fire Training Center

This is ONLY A REQUEST FOR INFORMATION. YOUR RESPONSE IS NOT AN OFFER. THIS REQUEST FOR INFORMATION DOES NOT COMMIT THE GOVERNMENT TO PAY ANY COSTS INCURRED IN PREPARATION OF ANY SUBMISSION TO THIS REQUEST FOR INFORMATION MARKET, NOR IS THIS A CONTRACT FOR SERVICES.

GENERAL: The purpose of this request for information is to gather the vendor’s ability to provide professional janitorial services for the Forest Service. Services include janitorial services, general building maintenance, and repair work. This requirement is anticipated to be a 100% total small business set-aside. The Government is not bound to the information contained in the draft documents; however, it is anticipated that the final will be similar to this draft.

SCOPE OF WORK: This project is for janitorial services and general building maintenance for the U.S. Forest Service Wildland Fire Training and Conference Center (WFTC) and three (3) Barracks.

The regular Janitorial services shall be performed at frequencies determined by the Government.  The quantity of office furniture or utilization of floor space is subject to change during the contract period.  Performance shall be based on the Government’s evaluation of the results.  

The General Building maintenance shall be performed at frequencies determined by the Government.  These duties shall involve a wide variety of general and preventive light maintenance and repair work. Incumbents will perform these duties as assigned by the COR for WFTC buildings noted within this solicitation.

Maintenance/support may include, but is not limited to, touch up painting, light bulb changing, moving furniture, assembly of furniture, etc.  Support services can include providing facility access (open a door), check on something in the building and report back, change batteries, deliver/retrieve keys to dorms. 

The contractor shall furnish all labor, equipment, supervision, transportation, supplies (except those listed under Government furnished), and incidentals necessary to complete the work as specified.

CONTRACT TYPE: The anticipated contract is a firm-fixed price (FFP), performance based commercial service.

PERIOD OF PERFOMANCE: The period of performance is estimated at One (1) years with Three (3) year option periods. Not to exceed 4 years (inclusive of base and option periods).

REQUEST FOR INFORMATION: Interested companies shall furnish the following minimum information:

A list of janitorial contracts that are on-going or previously performed within the last 3 years. Provide a description of the services provided to include:

1.  Hours of operation;
2.  Number of employees on location;
3. Contract type (e.g., cost plus, requirements, firm fixed-price, indefinite delivery/indefinite quantity, or combination);

     d) Period of performance (start and completion date);

     e) Basic contract award amount and final contract value;

     f) Summary of contract work to include the location of the area of interest; key personnel, and equipment used to perform requirement.

The Forest Service requests the above information no later than 1400 Eastern Time on 30 May 2025. The points of contact for this action are Fareedah Vaughn and Megan Acord. Only email submissions will be accepted. Submission shall have a Subject Line of: RFI McClellan Wildland Fire Training and Conference Center (WFTC) Janitorial. Emails shall be sent to fareedah.vaughn@usda and megan.acord@usda.gov.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract. No reimbursement will be made for any costs associated with providing information in response to this Request for Information or any follow up information. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or to provide feedback to respondents with respect to any information submitted. After a review of the responses a solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.

All interested firms must be registered in the System for Award Management (SAM) at https://www.sam.gov and remain current for the duration of the contract to be eligible for award of a government contract.