Janitorial Service Contract- USDA, ARS, Raleigh NC
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0709
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561720 Janitorial Services
- PSC
- S201 Housekeeping- Custodial Janitorial
- Place of performance
- Raleigh, North Carolina 27606, United States
- Points of contact
-
- Shalunda Mix shalunda.mix@usda.gov (662) 686-5346
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Agriculture's Agricultural Research Service is seeking janitorial services for three research facilities in Raleigh, North Carolina, totaling approximately 19,810 square feet through solicitation 1232SA25Q0709. The comprehensive cleaning contract encompasses restroom maintenance, kitchen cleaning, floor care, window cleaning, and general facility maintenance across the Plant Science Facility, Small Grains Research Unit, and Air Quality Research Unit. Contractors must use biobased cleaning products, provide qualified personnel with appropriate background checks, implement strict security protocols, and deliver a post-award quality control program. The government will evaluate submissions using a Lowest Price/Technically Acceptable methodology, focusing on technical specifications and pricing rather than past performance. Critical dates include the August 30, 2025 deadline for technical questions, an optional site visit scheduled for August 29, 2025 at 9:30 AM ET, and a final quote submission deadline of September 5, 2025.
This opportunity is designated as a Total Small Business set-aside under NAICS code 561720 with a size standard of $22 million, and there is no incumbent contractor currently providing these services. The government intends to award a firm fixed-price purchase order covering a base year from September 15, 2025 through September 14, 2026, followed by four one-year option periods extending through September 14, 2030, for a potential total contract duration of five years. Cleaning frequencies vary by location, ranging from monthly service to twice-weekly cleaning depending on the specific facility requirements. All services will be performed at the three USDA research sites in Raleigh, North Carolina, with the primary contact location at 3127 Ligon Street. Contractors must maintain active SAM.gov registration and comply with prevailing wage requirements as outlined in the Department of Labor's wage determination for Franklin and Wake counties.
Notice text
3 versions
Update #3 · Latest ·
* Questions and Answers posted 09/02/25.
* Correction to the Provisions/Clauses document 08/22/25. All technical questions or questions regarding the Statement of Work must be submitted by email only to shalunda.mix@usda.gov. The final day for questions submission is August 30, 2025. SITE VISIT: August 29, 2025 9:30 am ET. Please arrive at: 3127 Ligon Street Raleigh NC. POC: Rick Orto, (919) 943-7356 Richard.Orto@usda.gov.
This is a combined synopsis/solicitation for commercial item prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number is 1232SA25Q0709 and is issued as a request for quotation (RFQ). This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2025-05. The associated NAICS Code is 561720 and the Small Business Size Standard is $22M.
The USDA, Agricultural Research Service requires a JANITORIAL SERVICE CONTRACT for the Raleigh, NC location per the PWS. The Government intends to award a firm fixed price purchase order.
Please quote for the base and all option years. Any quotes not meeting the minimum requirements in the PWS will not be considered.
Quotes should include pricing as indicated below.
Item 1: Base Year: 9/15/2025 through 9/14/2026……….…………………..$_______________
Item 2: Option year 1: 9/15/2026 through 9/14/2027………………………..$_______________
Item 3: Option year 1: 9/15/2027 through 9/14/2028………………………..$_______________
Item 4: Option year 1: 9/15/2028 through 9/14/2029………………………..$_______________
Item 5: Option year 1: 9/15/2029 through 9/14/2030………………………..$_______________
TOTAL…….. $_______________
*DATES ARE ESTIMATED AND WILL BE ADJUSTED BASED ON THE INITIAL AWARD DATE.
DOCUMENTS TO BE INCLUDED IN QUOTE: In order to be considered for award Offerors shall provide 1) a Quote on company letterhead detailing the item description, unit price per item, discounts, total price and valid for at least 60 days after receipt of quote; and 2) have an Active SAM.gov registration and complete the Representations in FAR 52.204-24; the Representation and Certification section should also be completed electronically in the System for Award Management (SAM) at www.sam.gov.
The DELIVERY ADDRESS/ PLACE of PERFORMANCE is:
USDA ARS Plant Science Facility at 3127 Ligon Street in Raleigh, NC 27606
Any amendment and documents related to this procurement will be available electronically at the Government Point of Entry (sam.gov).
FAR clauses 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 (and any addenda to those clauses) are included in the attached clauses and provisions document. Additionally, other contract requirements and terms/conditions can be located in the same document.
The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the specifications that will be the most advantageous to the Government in accordance with FAR 13.106-2 considering three major areas: technical acceptance, past performance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which quote meets the lowest price technically acceptable evaluation methodology.
All sources wishing to quote shall furnish a quotation by 2:00 p.m. CT, on or before September 5, 2025. Quotations are to be sent via email to Shalunda Mix at shalunda.mix@usda.gov. Reference the Solicitation # and Project Title in the subject line when emailing quote.
SITE VISIT: August 29, 2025 9:30 am ET. Please arrive at: 3127 Ligon Street Raleigh NC. POC: Rick Orto, (919) 943-7356/ Richard.Orto@usda.gov.
Failure to provide the required information in the requested format may result in quotes not being considered for award.
Attached Provisions/Clauses apply to this RFQ and any subsequent award.
Update #2 ·
* Correction to the Provisions/Clauses document 08/22/25. All technical questions or questions regarding the Statement of Work must be submitted by email only to shalunda.mix@usda.gov. The final day for questions submission is August 30, 2025. SITE VISIT: August 29, 2025 9:30 am ET. Please arrive at: 3127 Ligon Street Raleigh NC. POC: Rick Orto, (919) 943-7356 Richard.Orto@usda.gov.
This is a combined synopsis/solicitation for commercial item prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number is 1232SA25Q0709 and is issued as a request for quotation (RFQ). This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2025-05. The associated NAICS Code is 561720 and the Small Business Size Standard is $22M.
The USDA, Agricultural Research Service requires a JANITORIAL SERVICE CONTRACT for the Raleigh, NC location per the PWS. The Government intends to award a firm fixed price purchase order.
Please quote for the base and all option years. Any quotes not meeting the minimum requirements in the PWS will not be considered.
Quotes should include pricing as indicated below.
Item 1: Base Year: 9/15/2025 through 9/14/2026……….…………………..$_______________
Item 2: Option year 1: 9/15/2026 through 9/14/2027………………………..$_______________
Item 3: Option year 1: 9/15/2027 through 9/14/2028………………………..$_______________
Item 4: Option year 1: 9/15/2028 through 9/14/2029………………………..$_______________
Item 5: Option year 1: 9/15/2029 through 9/14/2030………………………..$_______________
TOTAL…….. $_______________
*DATES ARE ESTIMATED AND WILL BE ADJUSTED BASED ON THE INITIAL AWARD DATE.
DOCUMENTS TO BE INCLUDED IN QUOTE: In order to be considered for award Offerors shall provide 1) a Quote on company letterhead detailing the item description, unit price per item, discounts, total price and valid for at least 60 days after receipt of quote; and 2) have an Active SAM.gov registration and complete the Representations in FAR 52.204-24; the Representation and Certification section should also be completed electronically in the System for Award Management (SAM) at www.sam.gov.
The DELIVERY ADDRESS/ PLACE of PERFORMANCE is:
USDA ARS Plant Science Facility at 3127 Ligon Street in Raleigh, NC 27606
Any amendment and documents related to this procurement will be available electronically at the Government Point of Entry (sam.gov).
FAR clauses 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 (and any addenda to those clauses) are included in the attached clauses and provisions document. Additionally, other contract requirements and terms/conditions can be located in the same document.
The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the specifications that will be the most advantageous to the Government in accordance with FAR 13.106-2 considering three major areas: technical acceptance, past performance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which quote meets the lowest price technically acceptable evaluation methodology.
All sources wishing to quote shall furnish a quotation by 2:00 p.m. CT, on or before September 5, 2025. Quotations are to be sent via email to Shalunda Mix at shalunda.mix@usda.gov. Reference the Solicitation # and Project Title in the subject line when emailing quote.
SITE VISIT: August 29, 2025 9:30 am ET. Please arrive at: 3127 Ligon Street Raleigh NC. POC: Rick Orto, (919) 943-7356/ Richard.Orto@usda.gov.
Failure to provide the required information in the requested format may result in quotes not being considered for award.
Attached Provisions/Clauses apply to this RFQ and any subsequent award.
Update #1 ·
This is a combined synopsis/solicitation for commercial item prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number is 1232SA25Q0709 and is issued as a request for quotation (RFQ). This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2025-05. The associated NAICS Code is 561720 and the Small Business Size Standard is $22M.
The USDA, Agricultural Research Service requires a JANITORIAL SERVICE CONTRACT for the Raleigh, NC location per the PWS. The Government intends to award a firm fixed price purchase order.
Please quote for the base and all option years. Any quotes not meeting the minimum requirements in the PWS will not be considered.
Quotes should include pricing as indicated below.
Item 1: Base Year: 9/15/2025 through 9/14/2026……….…………………..$_______________
Item 2: Option year 1: 9/15/2026 through 9/14/2027………………………..$_______________
Item 3: Option year 1: 9/15/2027 through 9/14/2028………………………..$_______________
Item 4: Option year 1: 9/15/2028 through 9/14/2029………………………..$_______________
Item 5: Option year 1: 9/15/2029 through 9/14/2030………………………..$_______________
TOTAL…….. $_______________
*DATES ARE ESTIMATED AND WILL BE ADJUSTED BASED ON THE INITIAL AWARD DATE.
DOCUMENTS TO BE INCLUDED IN QUOTE: In order to be considered for award Offerors shall provide 1) a Quote on company letterhead detailing the item description, unit price per item, discounts, total price and valid for at least 60 days after receipt of quote; and 2) have an Active SAM.gov registration and complete the Representations in FAR 52.204-24; the Representation and Certification section should also be completed electronically in the System for Award Management (SAM) at www.sam.gov.
The DELIVERY ADDRESS/ PLACE of PERFORMANCE is:
USDA ARS Plant Science Facility at 3127 Ligon Street in Raleigh, NC 27606
Any amendment and documents related to this procurement will be available electronically at the Government Point of Entry (sam.gov).
FAR clauses 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 (and any addenda to those clauses) are included in the attached clauses and provisions document. Additionally, other contract requirements and terms/conditions can be located in the same document.
The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the specifications that will be the most advantageous to the Government in accordance with FAR 13.106-2 considering three major areas: technical acceptance, past performance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which quote meets the lowest price technically acceptable evaluation methodology.
All sources wishing to quote shall furnish a quotation by 2:00 p.m. CT, on or before September 5, 2025. Quotations are to be sent via email to Shalunda Mix at shalunda.mix@usda.gov. Reference the Solicitation # and Project Title in the subject line when emailing quote.
SITE VISIT: August 29, 2025 9:30 am ET. Please arrive at: 3127 Ligon Street Raleigh NC. POC: Rick Orto, (919) 943-7356/ Richard.Orto@usda.gov.
Failure to provide the required information in the requested format may result in quotes not being considered for award.
Attached Provisions/Clauses apply to this RFQ and any subsequent award.
Attachments
| File | Type | Posted |
|---|---|---|
| Questions and Answers - Sol 1232SA25Q0709.pdf | ||
| Service Clauses and Provisions (Solicitation).pdf | ||
| Janitorial Contract_PWS 2-4-22 (Rev 4).pdf | ||
| Wage Determination- Raleigh NC.pdf | ||
| Service Clauses and Provisions (Solicitation).pdf | ||
| QUALITY ASSURANCE SURVEILLANCE PLAN - Janitorial.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Janitorial Service Contract- USDA, ARS, Raleigh NC | Award Notice | |
| Janitorial Service Contract- USDA, ARS, Raleigh NC | Solicitation |
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