J073--Kitchen Maintenance & Repair

QUESTIONS AND ANSWERS FOR 36C25025Q0038:

Due date: Sam.gov original date offers due says 11/22/24 and then under description it says 8/15/24, and the SF1449 says 11/29/24; please clarify due date: Answer: Due date is 11-29-2024 by 3 pm est. by email.

Solicitation or sources sought? Sam.gov contract opportunity type says solicitation ; however under description it says this is not a solicitation this is a source sought ; please clarify if it s a sources sought or a solicitation: Answer: This is a RFQ Solicitation.

If it is solicitation:

Is there an option for a site visit? Answer: Site Visit will not be available for this solicitation.

Is it acceptable for the contractor s subcontractor to maintain or have access to inventory per pg 8? Answer: If contractor is subcontracting the requirement, it is the contractor s responsibility to provide the subcontractor with the access to inventory.

Does VA know when the equipment was last serviced? Answer: Current contract began on 7-1-2024.

Is there an incumbent? Answer: Riptide Softwash

If so, what is the contract number? Answer: 36C25024P1517

Is it acceptable for the contractor s subcontractor to have been actively engaged in and have satisfactorily performed the maintenance required of a modern kitchen for a period of at least 10 years? Answer: Yes as long as subcontractor can meet the and perform the requirements of the solicitation.

As it relates to safety, is VA considering this an invasive maintenance project where a PCRA will be required? Answer: No. The awarded contractor must meet OSHA hazardous communications standard.

If so, is VA completing the PCRA, ICRA, ILSMs, etc.? Answer: N/A

Please confirm VA wants all 57 pieces of equipment PM d monthly; that s more than most manufacturers recommend but can be done. And other parts of the solicitation reference quarterly. Answer: Under Specific Tasks it states-To maintain all kitchen equipment in working order. This will include preventative maintenance programs and all emergency repair work identified during preventative maintenance and as needed. Vendor will maintain and submit PM documents monthly for the VA records and tracking ability. Inventory of equipment:

Please confirm VA wants to pay for 24/7 service with an on-site requirement within 4 hours for emergency service calls. Answer: The VA requests 24/7 service and within 4 hours for emergency service. Contractor needs to submit these costs in their pricing if necessary to meet the service that is being required.

This is not a solicitation announcement. This is a source sought synopsis only. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (service-disabled veteran owned small business, veteran owned small business, hub zone, 8(a), small disadvantage business, woman-owned, small business, or large business) relative to NACIS 811310 (size standard of 500 employees). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. Responses to this source sought synopsis are not considered adequate responses to the solicitation announcement.

All interested offerors must respond to the solicitation announcement in addition to responding to this source sought announcement. The Cleveland VA Medical Center (Wade Park Campus) is looking for an experienced vendor that will maintain and repair dish washers, steam tables, pulpers, Pot and pan washer, Dehydrator, electric steam kettles, Combi-Therm Ovens. This will be a multi-year contract (Base Year Plus Four Option Years). The Base Year will be from 2-1-2025 through 1-31-2024.

Response to this notice should include a capability statement, and three (3) customer references to which you have provided similar services for. Responses should also include company name, address, point of contact, size of business pursuant to the following questions: (1) Is this product or service available under a federal supply schedule (GSA)? If yes, please provide the contract number. (2) Do you manufacture or directly provide these services? If teaming please provide a copy of your teaming agreement. If subcontracting please include the name of the subcontractor. (3) Is your business large or small? (4) If small, does your firm qualify as a small, emerging business, or small disadvantaged business? (5) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act. (6) Is your firm a certified hub zone firm? (7) Is your firm a woman-owned or operated business? (8) Is your firm a certified Service-Disabled Veteran Owned Small or veteran owned small business? (9) Is your firm registered on the System Award Management (SAM) website?

Responses to this notice shall be emailed to Roman Savino at roman.savino@va.gov. Telephone responses will not be accepted. Responses must be received in writing no later than 12:00 PM on 8-15-2024. This notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued it will be announced later, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Responses to this source sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.