36C25025Q0038 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 11-12-2024 541-25-2-5746-0002 none 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 6100 Oak Tree Blvd., Suite 490 Independence

OH

44131 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 6100 Oak Tree Blvd., Suite 490 Independence

OH

44131 To all Offerors/Bidders

36C25025Q0038

X X X X

1. Attached are additional questions and answers regarding solicitation 36C25025Q0038

2. Quotes are due by email by 11-29-2024 by 3 pm est.

3. Please continue to look on Contract Opportunities for any further updates.

Roman Savino Contract Specialist

CONTINUATION PAGE

QUESTIONS AND ANSWERS FOR 36C25025Q0038:

1. Due date: Sam.gov “original date offers due” says 11/22/24 and then under “description” it says 8/15/24, and the SF1449 says 11/29/24; please clarify due date: Answer: Due date is 11-29-2024 by 3 pm est. by email.

1. Solicitation or sources sought? Sam.gov contract opportunity type says “solicitation”; however under “description” it says “this is not a solicitation…this is a source sought”; please clarify if it’s a sources sought or a solicitation: Answer: This is a RFQ Solicitation.

1. If it is solicitation:

2. Is there an option for a site visit? Answer: Site Visit will not be available for this solicitation.

2. Is it acceptable for the contractor’s subcontractor to maintain or have access to inventory per pg 8? Answer: If contractor is subcontracting the requirement, it is the contractor’s responsibility to provide the subcontractor with the access to inventory.

2. Does VA know when the equipment was last serviced? Answer: Current contract began on 7-1-2024.

2. Is there an incumbent? Answer: Riptide Softwash

3. If so, what is the contract number? Answer: 36C25024P1517

2. Is it acceptable for the contractor’s subcontractor to have been actively engaged in and have satisfactorily performed the maintenance required of a modern kitchen for a period of at least 10 years? Answer: Yes as long as subcontractor can meet the and perform the requirements of the solicitation.

2. As it relates to safety, is VA considering this an “invasive maintenance project” where a PCRA will be required? Answer: No. The awarded contractor must meet OSHA hazardous communications standard.

5. If so, is VA completing the PCRA, ICRA, ILSMs, etc.? Answer: N/A

2. Please confirm VA wants all 57 pieces of equipment PM’d monthly; that’s more than most manufacturers recommend but can be done. And other parts of the solicitation reference quarterly. Answer: Under Specific Tasks it states-To maintain all kitchen equipment in working order. This will include preventative maintenance programs and all emergency repair work identified during preventative maintenance and as needed. Vendor will maintain and submit PM documents monthly for the VA records and tracking ability. Inventory of equipment:

2. Please confirm VA wants to pay for 24/7 service with an on-site requirement within 4 hours for emergency service calls. Answer: The VA requests 24/7 service and within 4 hours for emergency service. Contractor needs to submit these costs in their pricing if necessary to meet the service that is being required.

1. Could you confirm if the frequency of preventive maintenance is strictly monthly for all equipment, or if quarterly servicing may be acceptable for certain items?

Answer: Service shall be performed monthly, not to exceed 45 days between service.

1. Are there specific requirements regarding the format and details expected in the preventive maintenance logs and quarterly reports submitted to the COR?

Answer: The awarded contractor will work with the COR regarding the submission of preventative maintenance logs and quarterly reports

1. Should emergency service costs be itemized separately in the pricing sheet, or should they be included within the overall maintenance costs?

Answer: Overall maintenance costs for each year is the easiest way to submit pricing

1. Is there flexibility in the 10-year experience requirement for subcontractors, or must each subcontractor independently meet this criterion?

0. Answer: Any subcontractor that is potentially utilized needs to meet the requirements of the SOW. They need to have the min of 10 years experience for a modern kitchen.