J068--Chiller and Boiler Chemical Water Treatment

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4 is seeking comprehensive chemical water treatment services for the chiller and boiler systems at the Wilmington VA Medical Center in Delaware. The procurement covers chemical products, technical expertise, preventative maintenance, and performance monitoring to control scale, corrosion, and microbiological growth across the facility's chilled water system, boiler plant, and steam distribution system. Contractors must provide monthly testing and reporting, conduct weekly visits during the initial three months followed by monthly visits thereafter, offer semi-annual training sessions for VA maintenance personnel, and maintain emergency response capabilities within four hours. The solicitation will be evaluated using a Lowest Price Technically Acceptable (LPTA) methodology, requiring vendors to demonstrate past performance and comply with federal contracting regulations. Quote submissions are due by 12:00 PM EST on October 10, 2025, and must be submitted via email to the Contract Specialist Jennifer Beiswenger.

This opportunity is designated as a 100% small business acquisition under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors), with no current incumbent contractor identified in the documentation. The contract structure includes a base year from November 1, 2025 to October 31, 2026, with four optional one-year extension periods extending through October 31, 2030, representing a potential total contract value of approximately $19 million. The scope covers treatment of equipment including two 500-ton centrifugal chillers, one 1000-ton 2-cell BAC cooling tower, and multiple steam boilers (one fire tube and three water tube boilers). Performance will take place at the Wilmington VA Medical Center, where the contractor will utilize existing VA-owned water treatment equipment and chemical feed systems. Historical water usage data shows cooling tower makeup water usage of approximately 2.5-3.8 million gallons annually and boiler plant makeup water usage ranging from 1.7-4.1 million gallons annually.