J066--502-24-1-125-0001 Preventive Maintenance on Sterile Storage Cabinets (VA-23-00106971)

Request for Information- Sources SOUGHT

Contractor shall furnish all Services to support and provide the following:

The Alexandria VA Health Care System, Pineville, LA is requiring annual preventive maintenance on 9 Sterile Storage Cabinets. The maintenance includes all the tasks listed below to include replacing filters, pumps and all parts as needed to maintain sterile RME. The service will also include ensuring proper airflow, filter integrity, static pressure etc. (Labor, transportation, and cost associated with the service must be included). This is a patient safety essential requirement in order to maintain sterile RME.

The North American Industry Classification (NAICS) code for this potential acquisition is The NAICS code is 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with a size standard of $12.5 M. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-07. Only emailed requests received directly from the requester will be accepted. The response date to this bid request notice is Oct 15, 2023, at 15:00 PM Central Time. Hard copy submissions are not acceptable. The Government will not pay any costs for responses submitted. Electronic submissions are acceptable and may be directed to james.rasco@va.gov. All inquiries regarding this request should be directed to the same email address. NO ADDITIONAL INFORMATION IS AVAILABLE OTHER THAN WHAT IS NOTED HEREIN. CONCERNS ARE REQUESTED NOT TO CALL THE INDIVIDUAL VAHCS, REQUESTING MORE INFORMATION.

REQUIREMENT:

To secure annual preventative maintenance on existing 9 Sterile Storage Cabinets in Building 7 of the Alexandria VA HCS. The cabinets are used to store Sterile RME used during surgical procedures at the Alexandria VA Medical Center.

Manufacturer: Air Innovations

Part # SSC4500DX

Specific Tasks

Price for Factory authorized Annual PM contract for 9 SSC cabinets to include all parts, labor, transportation, and lodging.

Replace HEPA Filter Annually, HEPA Filter included.

Check Airflow, Check Filter Integrity, Check Static Pressure

Replace Humidifier water reservoir, water pump, all hoses and tubing associated with Humidifier water distribution annually, all parts Included.

Test all tubing for leaks, hose clamps and operational integrity.

Check Humidifier operation.

Inspect heater element & Liquid level Sensor, clean water level controller level sensors and test.

Check Thermoelectric cooler & clean.

Current, voltage, temperature, and fans.

Check Electric Heater.

Current, voltage, temperature rise, clean.

Check Recirculation fans:

Current, voltage, and fan performance, clean.

Check Heat rejection Cabinet fans:

Current, voltage, and fan performance, clean

Check Cabinet Pressure controller and calibrate as needed. Check Temperature, Humidity & Pressure Sensor Calibration.

Check all electrical cords and connections. Check door seals and latching mechanisms. Check all gasketing integrity, repair as needed.

Clean Cabinet and leave a copy of PM service report with Customer.

REQUESTOR: Alexandria VA HCS, Sterile Processing Service, 2495 Shreveport Hwy 71, Pineville, LA 71360

Estimated Period of Performance: Dec 01, 2023 Nov 30, 2028