J065--Varian Aria EHR Interface Services

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 12, through the Great Lakes Acquisition Center, published a Special Notice on March 3, 2026, announcing its intent to negotiate a sole source contract with Varian Medical Systems, Inc. for integration services between the Varian ARIA Radiation Oncology Systems and the Cerner EHR system. This procurement is conducted under simplified acquisition procedures pursuant to 41 U.S.C. 1901, with the determination that Varian Medical Systems, Inc. is the only responsible source capable of providing these specialized services. The contract will be classified under NAICS code 811210 and awarded as a Firm-Fixed Price contract. The solicitation number is 36C25226Q0311, and interested parties are invited to submit written responses.

The primary objective of this Special Notice is to formally document the VA's intent to sole source this critical integration work while providing other qualified vendors an opportunity to demonstrate alternative capability. Interested firms must submit written notification to Contracting Officer Robert Ruska at Robert.Ruska@va.gov by March 5, 2026, at 10:00 AM Central Time, with supporting evidence of capability to meet the requirements. Any responding firm must include a letter from the Original Equipment Manufacturer confirming authorization as a distributor per clause 852.212-71(c). To participate, contractors must be able to provide integration services compatible with the Varian ARIA Radiation Oncology Systems and Cerner EHR platforms. The government retains sole discretion to determine whether to compete the procurement based on responses received; however, no competitive solicitation documents have been released, and telephone inquiries will not be accepted.