J065 - UPS Battery Replacements and Service

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19 seeks UPS battery replacements and maintenance service at the VA Medical Center Waco Call Center, with quotes due September 22, 2026 at 12:00 p.m. Central Time. This procurement is a Total Small Business set-aside, restricting competition to small businesses under NAICS 811210.

Place of performance is Building 90, VA Medical Center Waco, 4800 Memorial Drive, Waco, Texas 76711. The contract period runs from September 25, 2026 through September 24, 2027, with four optional one-year renewal periods through September 24, 2031.

Scope includes removal and disposal of 160 end-of-life batteries (one-time, within 30 days of award); procurement and installation of 160 new UPS replacement batteries; semi-annual full preventive maintenance of 3 Eaton and 1 Mitsubishi UPS/UPM units (2 jobs per year); semi-annual battery cabinet preventive maintenance per IEEE 1188 (2 jobs per year); quarterly battery condition checks (4 per year); annual repair parts allowance of $5,000; corrective repairs during normal hours (7:00 a.m.–4:00 p.m. CST) priced at 24-hour rate; and 24/7 emergency repair service outside normal hours with 8-hour on-site response time. Delivery is FOB Destination.

Offerors must hold Eaton-authorized service provider status in their own name, possess OEM training certification for Eaton and Mitsubishi systems (or identify certified subcontractors), demonstrate minimum three years of verifiable experience with commercial UPS systems 100 kVA or greater, employ full-time W-2 technicians, and provide physical location and average drive time to Waco. All technicians must hold valid journeyman electrician licenses or equivalent Texas-recognized credentials and current OSHA 10-Hour General Industry certification. Supervisors must hold OSHA 30-Hour certification and be on-site during all work. The prime contractor cannot subcontract more than 50% of contract value to non-similarly situated entities. Submission includes five volumes: technical capability, VAAR Clause 852.219-75/76 subcontracting certificate, pricing schedule, Buy American Certificate, and OEM authorization letter if applicable. Evaluation weighs technical capability, subcontracting compliance, price, Buy American certification, authorized distributor status, and past performance on an all-or-nothing award basis. The PSC is J065; NAICS code is 811210.