J065--Presolicitation Notice - Notice of Intent to Sole Source Rauland-Borg Nurse Call System Software Updates
Closed Pre-Solicitation Posted
- Solicitation number
- 36C25926Q0672
- Agency
-
Veterans Integrated Service Network 19
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Sheridan VA Medical Center Sheridan WY 82801
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 19 intends to award a sole-source Firm-Fixed-Price purchase order to Beacon Communications, LLC for Rauland-Borg Nurse Call System software updates, with responses due by August 6, 2026 at 10:00 AM Mountain Time and an anticipated award date of August 25, 2026.
Performance occurs at Sheridan VA Medical Center in Sheridan, Wyoming. The contractor must provide all necessary software, labor, personnel, and equipment to maintain the Rauland-Borg Responder 5 Nurse Call system, including monitoring, troubleshooting, and implementation of software updates, patches, fixes, and security updates. A Clinical Application Specialist must provide on-site support and staff training during upgrades and after major updates. The contractor shall provide 20 annual support hours available at the medical center's discretion and supply one copy of each new software release from the manufacturer.
Beacon Communications, LLC, located at 7810 Shaffer Parkway, Suite 120, Littleton, Colorado 80127, is identified as the sole source based on an OEM confirmation letter dated May 7, 2026, and market research confirming no other sources are capable of meeting the requirement. Although this is not a competitive solicitation, any firm that believes it can meet the requirements may submit written notification with supporting evidence to aaron.thurber@va.gov by the response due date. The Government reserves discretion not to compete the procurement and will proceed with award to Beacon Communications if no responses are received. Contractors must be registered in SAM at the time of response.
Notice text
Special Notice
Special Notice
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Page 1 of 2
REQUIREMENT: Rauland-Borg Nurse Call System Software Updates
CONTRACTOR: Beacon Communications, LLC
The Department of Veterans Affairs (VA) Network Contracting Office (NCO) 19 intends to award a sole source Firm-Fixed-Price (FFP) purchase order to Beacon Communications, LLC, 7810 Shaffer PKWY STE 120, Littleton, Colorado, 80127. The Original Equipment Manufacturer (OEM) utilizes authorized regional service providers. A sole source confirmation letter from the OEM, dated May 7, 2026, confirms Beacon Communications, LLC is the only source capable of providing the required software updates for the Rauland-Borg Nurse Call System utilized by the Sheridan, WY, VA Medical Center. Market research also confirms there are no other sources capable of meeting the Government s requirement.
THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE PROPOSALS; however, any firm that believes it can meet the requirements may give written notification prior to the response due date and time. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirement for the estimated period of performance. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Government will proceed with the award. The Government will not be responsible for any costs incurred by responding to this notice. Contractors must be registered in the System for Award Management (SAM) at www.sam.gov at the time of the response due date.
Responses are due by August 6, 10:00 AM (local Mountain Time). All responses shall be submitted via e-mail to aaron.thurber@va.gov. Telephone requests will not be accepted.
A Justification and Approval (J&A) will be executed by the Contracting Activity for the contract and will be posted to Contract Opportunities, as required by the Revolutionary FAR Overhaul (RFO) 12.202(b).
Please see the attached Statement of Work.
Files
| File | Type | Posted |
|---|---|---|
| Statement of Work - Nurse Call System .docx | DOCX document | |
| 36C25926Q0672.docx | DOCX document |
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