J065--Notice of Sole Source Formalin Dispensing Unit Service

The Department of Veterans Affairs, Veterans Health Administration Network 21, is issuing a sole source pre-solicitation notice for maintenance and repair services for the Ultrasafe System, a specialized medical instrument used by OR nurses to safely handle pathology biospecimens without exposure to formalin fumes. The VA intends to award this contract exclusively to Milestone Medical Inc., citing that due to the complex nature of the system, only the original equipment manufacturer (OEM) is permitted to perform maintenance and repairs. This acquisition falls under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) with a small business size standard of $35 million. The statutory authority for this non-competitive procurement is FAR 13.106-1(b)(1)(i) as implemented by FAR 6.302-1. Interested parties may submit evidence of their capability to provide equivalent services by 12:00 PM PST on October 10, 2025, via email to bruce.lundvall@va.gov, though responses must demonstrate clear and convincing evidence of ability to meet requirements. The government retains sole discretion in determining whether to compete this contract, and no formal solicitation will be posted.

This procurement does not utilize any set-aside designations and is structured as an open market acquisition. Milestone Medical Inc. has been identified as the intended sole source contractor for this twelve-month firm fixed-price contract. While specific contract values are not disclosed in the notice, the procurement falls under the small business size standard threshold of $35 million for the applicable NAICS code. The contract period is established for twelve months, and the place of performance will be the VA facility located at 10535 Hospital Way, Sacramento, CA 95655. The procurement is classified under PSC code J065 for maintenance, repair, and rebuild of medical, dental, and veterinary equipment and supplies.