J065--**NOTICE OF INTENT TO SOLE SOURCE*** Service Maintenance for ARxIUM Optifill II and FastPak Elite Equipment
Closed Pre-Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- 36C26126Q0282
- Agency
-
Veterans Integrated Service Network 21
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Tripler Army Medical Center campus Honolulu, Hawaii 96819, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 21 (VA Pacific Health Care System) intends to award a sole source, firm fixed price contract to Arxium Inc. for 24/7 technical support and service maintenance of ARxIUM equipment, specifically OptiFill II and FastPak Elite systems located at the facility in Honolulu, Hawaii. The procurement requires annual license fees and software/equipment support services for multiple systems including OptiFill 2 workstations, conveyor systems, cabinets, PPS wireless restock devices, paperwork printers, and FastPak Elite equipment. Vendors must demonstrate compliance with VA Gray Market Items terms and conditions and qualify as an Original Equipment Manufacturer (OEM), authorized dealer, distributor, or reseller. As a sole source procurement, competitive evaluation criteria are not applicable; however, the government must justify the sole source award based on Arxium's unique capability to support the specialized equipment already in use at the facility. The pre-solicitation notice was posted on December 19, 2025, with a response deadline of December 29, 2025, at 9:00 AM Pacific Time, directed to contract officer Brandy Gastinell.
This procurement carries no set-aside designations and identifies Arxium Inc. as the intended sole source recipient, indicating the company is the current contractor providing these services. The contract covers a base period from January 1, 2026, through June 30, 2026, with one option period extending from July 1, 2026, through December 31, 2026, for a total potential contract duration of one full calendar year. The line items detail support for one OptiFill 2 basic service unit (including eight workstations and 300 feet of conveyor), eight additional OptiFill workstations, three PPS wireless restock devices, six PPS paperwork printers, one FastPak Elite 336 basic service unit with two preventive maintenance visits, and one additional FastPak Elite Loader Platform Unit. Specific pricing is not disclosed in the pre-solicitation notice, as unit prices remain blank pending the formal solicitation. The identical line items are repeated for the option period, indicating anticipated renewal of services under the same terms and equipment configuration.
Notice text
PRE-SOLICITATION NOTICE OF INTENT TO SOLE SOURCE
Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) intends to award a sole
source, firm fixed price contract to Arxium Inc. to provide 24/7 technical support and service maintenance for all ARxIUM equipment that is located within the VA Pacific Health Care System. The procurement is on behalf of the Department of Veterans Affairs, Veterans Health Administration, Regional Procurement Office West (RPOW), Network Contracting Office (NCO) 21, on behalf of VA Pacific Island Health Care System.
The specific items required are as follows:
ITEM INFORMATION BASE YEAR PERIOD OF PERFORMANCE 1/1/26-6/30/26, Option Period 1 7/1/26-12/31/26
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
Annual License Fees, Software & Equipment Support - OptiFill 2 - Basic Service - 8-5, M-F (includes 8 workstations, 300ft of conveyor, 4 cabinets, and 4 PMs) 1.00 EA _______ _____
0002
Annual License Fees, Software & Equipment Support - OptiFill - Additional Workstations 8.00 EA _______ _______
0003
Annual License Fees, Software & Equipment Support - PPS wireless restock device 3.00 EA _______ _______
0004
Annual License Fees, Software & Equipment Support - PPS Paperwork Printer 6.00 EA _______ _______
0005
0006
Annual License Fees, Software & Equipment Support - FastPak Elite 336 - Basic Service, 8am to 5pm Local Time, Monday to Friday. Includes 2 PMs 1.00 EA _______ ___
Annual License Fees, Software & Equipment Support - FastPak Elite - Additional LPU - Basic Service, 8am to 5pm Local Time, Monday to Friday. Includes 2 PMs _ 1.00 EA _______ _______
Option Period 1 7/1/2026 thru 12/31/2026
1001
Annual License Fees, Software & Equipment Support - OptiFill 2 - Basic Service - 8-5, M-F (includes 8 workstations, 300ft of conveyor, 4 cabinets, and 4 PMs) 1.00 EA _______ _____
1002
Annual License Fees, Software & Equipment Support - OptiFill - Additional Workstations 8.00 EA _______ _______
1003
Annual License Fees, Software & Equipment Support - PPS wireless restock device 3.00 EA _______ _______
1004
Annual License Fees, Software & Equipment Support - PPS Paperwork Printer 6.00 EA _______ _______
1005
Annual License Fees, Software & Equipment Support - FastPak Elite 336 - Basic Service, 8am to 5pm Local Time, Monday to Friday. Includes 2 PMs 1.00 EA _______ _______
1006
Annual License Fees, Software & Equipment Support - FastPak Elite - Additional LPU - Basic Service, 8am to 5pm Local Time, Monday to Friday. Includes 2 PMs _ 1.00 EA _______ _______
VA s Gray Market Items terms and conditions apply pursuant to VAAR 852.212-71 Gray Market Items and VAAR 852.212-72 Gray Market and Counterfeit Items. As a result, vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the items identified or maintenance service required to be eligible for participation with this acquisition. Vendor must be able to provide the documentation that demonstrates such aforementioned authority.
The solicitation for this action will be posted to www.sam.gov and all responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. After consideration, the Government will determine whether to proceed with the sole source acquisition. Please keep in mind that patient care and choice in the decision is the highest priority to the VA. The solicitation will be posted on December 19, 2025.
Please respond to contract officer, Brandy Gastinell brandy.gastinell@va.gov no later than Monday, December 29th at 9 am Pacific Time. With your response, please provide evidence showing compliance with the aforementioned Gray Market clauses. Failure to provide the required information may result in a determination that your company is not a viable source.
(End of Notice)
Files
| File | Type | Posted |
|---|---|---|
| 36C26126Q0282 Notice of Intent to Sole Source Arxium Mainten.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J065--**NOTICE OF INTENT TO SOLE SOURCE*** Service Maintenance for ARxIUM Optifill II and FastPak Elite Equipment | Solicitation | |
| This notice | Pre-Solicitation |
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