J065-- NEW VISN 12 Zeiss FORUM Service Platform Service Contract Base 4 option years
Closed Special Notice Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C25226Q0003
- Agency
-
Veterans Integrated Service Network 12
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12 (VISN 12) has issued a Special Notice for a sole source contract with Proaim America S LLC. The contract is for a Zeiss FORUM Service Platform Service Contract that will cover support, maintenance, and licensing of existing Zeiss FORUM server platforms across eight VA Medical Centers (VAMCs) within VISN 12. These medical centers are located in Milwaukee, Tomah, Hines, Iron Mountain, Madison, Danville, Jesse Brown, and North Chicago. The contract is being pursued under statutory authority 40 U.S.C. 501 and 41 U.S.C. 251, with the primary goal of maintaining the Eye PACS (Picture Archiving and Communication System) after the current warranty expires on 9/30/2025. The procurement will be a firm fixed price contract with a base period of one year and four optional one-year extension periods.
Contractors interested in potentially competing for this opportunity must submit capability statements via email to Michelle.Klug2@va.gov by 10:00 AM CST on 06/11/2025. The government will evaluate any submitted responses, but retains sole discretion on whether to proceed with competition or continue with the intended sole source procurement. Eligible contractors must provide detailed information about their products and services, including references from other customers using similar solutions. The contract falls under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance, and will require providing professional services such as software maintenance, interface support, phone and remote technical support, and software upgrades including bug fixes for existing VA-owned Zeiss FORUM servers. Telephonic inquiries will not be accepted, and no solicitation documents are currently available for review.
Notice text
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Under Statutory Authority 40 U.S.C. 501 and 41 U.S.C. 251 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with PROAIM AMERICA S LLC.
VISN 12 is pursuing a resource saving approach by providing a VISN service contract that covers the support, maintenance, and licensing of existing Zeiss FORUM server platform at all its eight (8) VA Medical Centers (VAMC) within the VISN. The VAMCs are Milwaukee, Tomah, Hines, Iron Mountain, Madison, Danville, Jesse Brown, and North Chicago FHCC.
The contractor shall provide all necessary professional services, software maintenance, interface support, phone technical support, remote support, and software upgrades including bug fixes to existing VA-owned Zeiss FORUM servers with the Zeiss FORUM Viewer for all 8 sites in VISN 12 through a service contract with a base period of one (1) year and 4 option-year periods of performance that are exercisable at the discretion of the government
Background:
VISN 12 has implemented a Zeiss FORUM platform as an Eye PACS (Picture Archiving and Communication System) for all of its 8 VAMCs to manage the transmission of eye images from the various eye clinic modalities into the EMR (Electronic Medical Records) of record. The original purchase of the Zeiss FORUM platform has come with a warranty, which will be expiring on 9/30/2025. This request is to award a base plus 4 option year service contract to continue maintenance coverage of the platform and provide necessary software upgrades.
This acquisition is conducted under the authority of 40 U.S.C. 501 and 41 U.S.C. 251 implemented in FAR 8.405-6, only one responsible source and no other supplies or services will satisfy agency requirements. This will be a firm fixed price contract for a BASE + 4 OPTION YEAR PERIODS of 12 months each. The NAICS Code is 811210.
This Notice of Intent is not a request for competitive quotes. No solicitation documents are available, and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and service to the Contracting Officer by 10:00AM (CST) 06/11/2025. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Responses received will be evaluated however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with the Proaim America s LLC.
Capability statements shall be submitted by email only as a MS Word or Adobe PDF attachment to Michelle.Klug2@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.
Files
| File | Type | Posted |
|---|---|---|
| 36C25226Q0003.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J065-- NEW VISN 12 Zeiss FORUM Service Platform Service Contract Base 4 option years | Award Notice | |
| This notice | Special Notice |
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