36C25226Q0003.docx
DOCX document 21 KB Posted
- Solicitation number
- 36C25226Q0003
About this file
This is a Special Notice for a sole source contract issued by the VA Great Lakes Acquisition Center (GLAC) for a Zeiss FORUM Service Platform Service Contract. The contract will cover support, maintenance, and licensing of the Zeiss FORUM server platform for eight VA Medical Centers (VAMCs) in VISN 12, including locations in Milwaukee, Tomah, Hines, Iron Mountain, Madison, Danville, Jesse Brown, and North Chicago. The contract structure includes a base period of one year with four additional option years, and will provide professional services, software maintenance, interface support, technical support, remote support, and software upgrades for existing VA-owned Zeiss FORUM servers with Zeiss FORUM Viewer.
The solicitation (36C25226Q0003) is specifically targeting Proaim America's LLC as the sole source provider, with the current warranty expiring on 9/30/2025. Interested firms can submit capability statements via email to Michelle.Klug2@va.gov by 10:00 AM CST on 06/11/2025, though the government retains discretion on whether to compete the procurement. The contract will be firm fixed price, with a NAICS code of 811210, and is being pursued as a resource-saving approach for maintaining the Eye PACS (Picture Archiving and Communication System) across the VISN 12 medical centers.
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Special Notice
| SUBJECT* |
| NEW VISN 12 Zeiss FORUM Service Platform Service Contract Base 4 option years |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 60064 |
| SOLICITATION NUMBER* |
| 36C25226Q0003 |
| RESPONSE DATE/TIME/ZONE |
| 06-11-2025 10:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 45 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Great Lakes Acquisition Center (GLAC) 3001 Green Bay Road North Chicago IL 60064
POINT OF CONTACT*
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
| AGENCY CONTACT’S EMAIL ADDRESS |
| MICHELLE.KLUG2@VA.GOV |
EMAIL DESCRIPTION
DESCRIPTION
| *= Required Field |
| Special Notice |
Special Notice
Under Statutory Authority 40 U.S.C. 501 and 41 U.S.C. 251 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with PROAIM AMERICA’S LLC.
VISN 12 is pursuing a resource saving approach by providing a VISN service contract that covers the support, maintenance, and licensing of existing Zeiss FORUM server platform at all its eight (8) VA Medical Centers (VAMC) within the VISN. The VAMCs are Milwaukee, Tomah, Hines, Iron Mountain, Madison, Danville, Jesse Brown, and North Chicago FHCC.
The contractor shall provide all necessary professional services, software maintenance, interface support, phone technical support, remote support, and software upgrades including bug fixes to existing VA-owned Zeiss FORUM servers with the Zeiss FORUM Viewer for all 8 sites in VISN 12 through a service contract with a base period of one (1) year and 4 option-year periods of performance that are exercisable at the discretion of the government Background:
VISN 12 has implemented a Zeiss FORUM platform as an Eye PACS (Picture Archiving and Communication System) for all of its 8 VAMCs to manage the transmission of eye images from the various eye clinic modalities into the EMR (Electronic Medical Records) of record. The original purchase of the Zeiss FORUM platform has come with a warranty, which will be expiring on 9/30/2025. This request is to award a base plus 4 option year service contract to continue maintenance coverage of the platform and provide necessary software upgrades.
This acquisition is conducted under the authority of 40 U.S.C. 501 and 41 U.S.C. 251 implemented in FAR 8.405-6, only one responsible source and no other supplies or services will satisfy agency requirements. This will be a firm fixed price contract for a BASE + 4 OPTION YEAR PERIODS of 12 months each. The NAICS Code is 811210.
This Notice of Intent is not a request for competitive quotes. No solicitation documents are available, and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and service to the Contracting Officer by 10:00AM (CST) 06/11/2025. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Responses received will be evaluated however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with the Proaim America’s LLC.
Capability statements shall be submitted by email only as a MS Word or Adobe PDF attachment to Michelle.Klug2@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.
| *= Required Field |
| Special Notice |
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Special Notice
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