J065-- NEW Olympus Image Stream Service
Closed Special Notice Posted
- Solicitation number
- 36C25226Q0355
- Agency
-
Veterans Integrated Service Network 12
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The VA Great Lakes Acquisition Center (GLAC) has issued a Special Notice (Solicitation No. 36C25226Q0355) announcing its intention to negotiate a sole source contract with Olympus America, Inc. for preventive and corrective maintenance services of Vaultstream equipment at the Milwaukee VA Medical Center in Milwaukee, Wisconsin. This procurement is being conducted under the authority of 41 U.S.C. 1901 Simplified Acquisition Procedures, which permits sole source contracting when only one responsible source can satisfy agency requirements. The GLAC has determined that only the Original Equipment Manufacturer (OEM), Olympus America, Inc., can provide the necessary support for this specialized medical equipment. The solicitation number is 36C25226Q0355, with NAICS Code 811210 and PSC Code J065 for electronic and precision equipment repair and maintenance.
Interested firms must submit capability statements to the Contracting Officer, Eileen Meyer (eileen.meyer@va.gov), by March 31, 2026, at 10:00 AM Central Time to demonstrate their ability to meet the requirements. Eligible contractors must provide five specific supporting documents: an authorization letter from Olympus America, Inc. confirming authorized distributor status; proof of ability to purchase OEM parts; evidence that all technical personnel hold OEM certification; documentation of access to OEM billable services; and proof of capability to provide on-site service response within one business day. All submissions must be in Microsoft Word or Adobe PDF format, and only new OEM products and components are acceptable—used, refurbished, remanufactured, gray market, or counterfeit items are prohibited. The Government retains sole discretion to determine whether to compete the procurement based on responses received; however, if no qualified responses are submitted, the Contracting Officer will proceed directly with sole source negotiation with Olympus America, Inc.
Notice text
Under Statutory Authority 41 U.S.C. 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Olympus America, Inc. to provide preventive and corrective maintenance of the Vaultstream equipment at the Milwaukee VA Medical Center in Milwaukee, WI. This support is only authorized by the Original Equipment Manufacturer (OEM), Olympus America, Inc.
This acquisition is conducted under the authority of 41 U.S.C. 1901 Simplified Acquisition Procedures as implemented in FAR 13.106-1(b)(1), only one responsible source and no other supplies or services will satisfy agency requirements. The NAICS Code is 811210.
This Notice of Intent is not a request for competitive quotes. No solicitation documents are available, and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and services to the Contracting Officer by 10:00am CDT on 03/31/2026. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. This evidence shall include the following:
1.) A letter from the Original Equipment Manufacturer (OEM) stating vendor is an authorized distributor per clause 852.212-71(c).
2.) Proof vendor can purchase OEM parts, if required.
3.) Proof all technical personnel are OEM certified.
4.) Proof the firm can utilize OEM s billable service, if using.
5.) Proof vendor can abide by the required response time of on-site service within one (1) business days.
Responses received will be evaluated, however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with Olympus America, Inc.
Capability statements shall be submitted by email only as a MS Word or Adobe PDF attachment to Eileen Meyer at eileen.meyer@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.
VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)
(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.
(b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.
(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.
(End of clause)
Files
| File | Type | Posted |
|---|---|---|
| 36C25226Q0355.docx | DOCX document |
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