J065--NEW - Alcor Service

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 17 (NCO 17)

SOURCES SOUGHT NOTICE

iSED ESR Analyzer Maintenance and Repair Services

Notice Type: Sources Sought / Request for Information (RFI)

Solicitation / Reference Number: 36C25726Q0672

Date Posted: June 30, 2026

Response Deadline: July 10, 2026, 10:00 AM Central Daylight Time (CDT)

Classification Code: J065 Maintenance, Repair, and Rebuilding of Equipment

NAICS Code: 811210 Electronic and Precision Equipment Repair and Maintenance

Size Standard: $34 Million (Annual Receipts)

Place of Performance: VA Texas Valley Coastal Bend Health Care System (VATXVCBHCS) Harlingen, McAllen, and Corpus Christi, Texas

I. PURPOSE AND BACKGROUND

This is a Sources Sought Notice / Request for Information (RFI) issued by the Department of Veterans Affairs (VA), Network Contracting Office 17 (NCO 17), for market research purposes only. The VA is seeking information from all qualified sources with special interest in Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), Veteran-Owned Small Businesses (VOSBs), and other small businesses that may be capable of providing maintenance and repair services for Alcor iSED Sedimentation Rate Analyzers (Model 112-00101) at three VA facilities in the Texas Valley Coastal Bend area.

The VA Texas Valley Coastal Bend Health Care System (VATXVCBHCS) requires ongoing preventive and corrective maintenance for its Alcor iSED ESR Analyzers to ensure the instruments perform accurately and reliably for patient sample processing and continuous laboratory operations. The VA is conducting this market research to determine whether qualified small businesses exist that are capable of performing the required services and to identify the most appropriate acquisition strategy, including whether a small business set-aside is feasible.

II. DESCRIPTION OF REQUIREMENT

Equipment to be Serviced:

Harlingen Care Center (HCC) 2601 Veterans Drive, Harlingen, TX 78550 | Alcor iSED ESR Analyzer, Model 112-00101, S/N 06051

McAllen Outpatient Clinic 901 E Hackberry Ave, McAllen, TX 78503 | Alcor iSED ESR Analyzer, Model 112-00101, S/N 06029

Corpus Specialty Clinic 205 Enterprize Pkwy, Corpus Christi, TX 78405 | Alcor iSED ESR Analyzer, Model 112-00101, S/N 06028

Scope of Services Required:

Preventive maintenance performed at manufacturer-specified intervals (minimum annually), including inspection, cleaning, calibration, and performance verification

Corrective maintenance diagnosis and repair of instrument malfunctions or failures, with remote troubleshooting support and return-to-depot or on-site repair as needed

Provision of all required manufacturer-approved replacement parts and materials at no additional cost to the Government

Software/firmware updates as recommended by the manufacturer

Telephone technical support during business hours with after-hours message center availability

Detailed service documentation and maintenance reports after each service event, including calibration data, parts replaced, and performance verification

Compliance with CLIA, CAP accreditation standards, FDA regulations, and VA security/privacy protocols

Anticipated Period of Performance: Base Year: August 2, 2026 August 1, 2027, with four (4) one-year option periods (Base + 4 Option Years)

III. INFORMATION REQUESTED FROM RESPONDENTS

Interested firms are requested to provide a written capability statement addressing ALL of the following items. Responses that do not address all items may not be considered.

1. Company Information: Provide your company name, address, point of contact name, phone number, email address, SAM.gov UEI, CAGE code, and SAM.gov registration status.

2. Business Size and Socioeconomic Status: Identify your business size and any applicable socioeconomic status under NAICS 811210 ($34M size standard), including but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), Small Business (SB), Woman-Owned Small Business (WOSB), HUBZone, or Large Business. If claiming SDVOSB or VOSB status, confirm active certification in the SBA Veteran Small Business Certification (VetCert) program.

3. Technical Capability: Describe in detail your firm's technical capability and experience in servicing Alcor iSED ESR Analyzers (Model 112-00101) or comparable ESR/sedimentation rate analyzers. Include the following:

a. Do you have technicians who are trained and experienced in servicing the Alcor iSED ESR Analyzer? If so, describe the training and qualifications of your personnel.

b. Can your firm obtain OEM-approved parts and procedures directly from Alcor Scientific Inc. to perform maintenance and repairs? Describe your process for obtaining parts and technical support from the manufacturer.

c. Can your firm provide on-site service at the three VATXVCBHCS locations listed above, or is service performed via remote support and return-to-depot? Describe your service model.

d. Have you previously serviced Alcor iSED ESR Analyzers or equivalent laboratory equipment for federal, VA, or commercial customers? If so, provide relevant past performance references (customer name, contact information, contract number if applicable, scope, and period of performance).

4. Compliance Capability: Confirm that your firm can comply with CLIA, CAP, and FDA regulatory requirements applicable to laboratory instrument maintenance, as well as VA security, safety, and privacy protocols (VA Handbook 6500.6).

5. Pricing Information (Optional): If available, provide rough order of magnitude (ROM) annual pricing for a service agreement covering three (3) Alcor iSED ESR Analyzers under a Base Year plus four (4) Option Years structure.

6. Teaming / Subcontracting: If your firm intends to team or subcontract any portion of the work, identify your teaming partners and describe how the prime/subcontractor relationship would meet applicable Limitations on Subcontracting requirements under FAR 52.219-14.

IV. SUBMISSION INSTRUCTIONS

Responses shall be submitted in writing via email to the Contracting Officer identified in Section V below. Capability statements shall be no more than ten (10) pages (excluding cover page) and submitted in Microsoft Word or Adobe PDF format. The subject line of the email shall read: "Sources Sought Response 36C25726Q0672 iSED ESR Analyzer Maintenance."

Response Deadline: July 10, 2026, 10:00 AM CDT

Late submissions will not be considered. Telephone inquiries will NOT be accepted. All responses become Government property and will not be returned. The Government will not pay for any information provided in response to this notice.

V. DISCLAIMER

This Sources Sought Notice / RFI is issued solely for market research and information purposes and does NOT constitute a solicitation for proposals, an Invitation for Bids (IFB), or a Request for Proposals (RFP). This notice does not commit the Government to award a contract, pay for information received, or issue a solicitation. No award will be made based on responses to this notice. The Government reserves the right to cancel, modify, or proceed with the acquisition in any manner it deems appropriate. Respondents are advised that the Government will not reimburse any costs incurred in preparation of a response to this notice. The information obtained through this Sources Sought will be used to determine the appropriate acquisition strategy, including whether a small business set-aside under the VA's Veterans First Contracting Program (VFCP) is feasible.

VI. CONTRACTING OFFICER POINT OF CONTACT

Contracting Officer: Ognian D. Ivanov

Organization: Department of Veterans Affairs, Network Contracting Office 17 (NCO 17)

Email: ognian.ivanov@va.gov

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