J065--NEW – Richard Allan Histostar Rotary SVC
Closed Special Notice Posted
- Solicitation number
- 36C25726Q0024
- Agency
-
Veterans Integrated Service Network 17
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Network Contracting Office 17, has issued a Special Notice announcing its intent to award a sole source procurement contract to Richard-Allan Scientific LLC. This procurement involves preventative service and maintenance for specialized histology laboratory equipment located at the Audie L. Murphy VA Hospital in San Antonio, Texas. The equipment includes a Histostar Embedding Center and HM 355 Rotary New2009 units currently housed in the Histology Laboratory of the Pathology & Laboratory Medicine Service. The contract is structured as a firm-fixed price agreement with a five-year performance period from December 1, 2025, through November 30, 2030. The solicitation number is 36C25726Q0024 and falls under the Electronic and Precision Equipment Repair and Maintenance NAICS category.
The primary objective of this Special Notice is to inform the contracting community of the VA's intention to proceed with a sole source award due to the proprietary nature of the medical equipment requiring specialized expertise. Interested parties have until October 6, 2025, at 10:00 Central Time to respond to this notice. The procurement is restricted to Richard Allan certified Field Service Engineers due to the technical requirements and proprietary specifications of the equipment. The comprehensive service program must include onsite repair services, all replacement parts, labor and travel expenses, yearly preventative maintenance, 24/7 toll-free hotline support with same-day response, and emergency repair capabilities within 24 hours. Service delivery is limited to normal business hours from 8:00 AM to 5:00 PM, Monday through Friday, ensuring minimal disruption to the hospital's laboratory operations.
Notice text
Special Notice
Special Notice
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Special Notice
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Special Notice Notice of Intent to Award a Sole Source Procurement
The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 17, intends to award a firm-fixed priced contract to Richard-Allan Scientific LLC for procurement of the following requirement:
Scope
The STVHCS has a need for preventative service and maintenance for the government owned Histostar Embedding Center (SN: HS7368C1809, HS8049C1902) and the HM 355 Rotary New2009(SN: S17051037, S10751036,S107081605, S17102156,S17102223) currently housed in the Histology Laboratory of Pathology & Laboratory Medicine Service at Audie L. Murphy VA Hospital. Due to the proprietary nature of the instrumentation, it is essential that only Certified Richard Allan Field Service Engineer s (FSE) work on the Histostar Embedding Center and HM 355 Rotary New2009.
Location
This service and maintenance will be used on Histostar Embedding Center (SN: HS7368C1809, HS8049C1902) and the HM 355 Rotary New2009(SN: S17051037, S10751036,S107081605, S17102156,S17102223) in the Histology laboratory located in the Pathology and Laboratory Medicine Service s San Antonio Laboratories of the STVHCS.
Period of Performance
The Contract period of performance:
Base 12/01/2025 11/30/2026
Option 1 12/01/2026 11/30/2027
Option 2 12/01/2027 11/30/2028
Option 3 12/01/2028 11/30/2029
Option 4 12/01/2029 11/30/2030
Contractor Service Program should include at a minimum:
Onsite repair.
Certified Richard Allan Field Service Engineer
All replacement parts.
All Labor, travel and expenses for unscheduled visits.
One yearly scheduled preventative maintenance onsite repair.
All applicable instrument shipping charges.
24/7 Toll Free Hotline with same day response.
Emergency repair with 24 hours from time of request.
Repairs will occur during normal working hours 8am to 5pm, Monday-Friday.
Files
| File | Type | Posted |
|---|---|---|
| 36C25726Q0024.docx | DOCX document |
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