36C25726Q0024.docx
DOCX document 33 KB Posted
- Attached to
- J065--NEW – Richard Allan Histostar Rotary SVC
- Solicitation number
- 36C25726Q0024
About this file
This document is a Special Notice for a sole source procurement by the Department of Veterans Affairs (VA) Network Contracting Office 17. The VA intends to award a firm-fixed price contract to Richard-Allan Scientific LLC for preventative service and maintenance of specialized histology laboratory equipment at the Audie L. Murphy VA Hospital in San Antonio. The equipment includes a Histostar Embedding Center and HM 355 Rotary New2009, with serial numbers specified in the document.
The contract period of performance spans five years, from December 1, 2025, to November 30, 2030, with a base year and four one-year options. The service program requires onsite repair by certified Richard Allan Field Service Engineers, including all replacement parts, labor, travel expenses, yearly preventative maintenance, 24/7 toll-free hotline support, and emergency repair within 24 hours. The procurement is justified by the proprietary nature of the equipment, which necessitates service exclusively by Richard Allan certified engineers. The solicitation number is 36C25726Q0024, with a response deadline of October 6, 2025, at 10:00 Central Time.
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Special Notice
| SUBJECT* |
| NEW – Richard Allan Histostar Rotary SVC |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 75137 |
| SOLICITATION NUMBER* |
| 36C25726Q0024 |
| RESPONSE DATE/TIME/ZONE |
| 10-06-2025 10:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 17 (NCO 17) Regional Procurement Office West (RPO-W) 124 E. Hwy 67, Suite 100 Duncanville TX 75137
POINT OF CONTACT*
Contract Specialist Akisha Woods Akisha.Woods@va.gov 682-403-3103
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
| *= Required Field |
| Special Notice |
Special Notice
Special Notice – Notice of Intent to Award a Sole Source Procurement
The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 17, intends to award a firm-fixed priced contract to Richard-Allan Scientific LLC for procurement of the following requirement:
Scope The STVHCS has a need for preventative service and maintenance for the government owned Histostar Embedding Center (SN: HS7368C1809, HS8049C1902) and the HM 355 Rotary New2009(SN: S17051037, S10751036,S107081605, S17102156,S17102223) currently housed in the Histology Laboratory of Pathology & Laboratory Medicine Service at Audie L. Murphy VA Hospital. Due to the proprietary nature of the instrumentation, it is essential that only Certified Richard Allan Field Service Engineer’s (FSE) work on the Histostar Embedding Center and HM 355 Rotary New2009.
Location This service and maintenance will be used on Histostar Embedding Center (SN: HS7368C1809, HS8049C1902) and the HM 355 Rotary New2009(SN: S17051037, S10751036,S107081605, S17102156,S17102223) in the Histology laboratory located in the Pathology and Laboratory Medicine Service’s San Antonio Laboratories of the STVHCS.
Period of Performance The Contract period of performance:
Base – 12/01/2025 – 11/30/2026 Option 1 – 12/01/2026 – 11/30/2027 Option 2 – 12/01/2027 – 11/30/2028 Option 3 – 12/01/2028 – 11/30/2029 Option 4 – 12/01/2029 – 11/30/2030
Contractor Service Program should include at a minimum:
· Onsite repair.
· Certified Richard Allan Field Service Engineer
· All replacement parts.
· All Labor, travel and expenses for unscheduled visits.
· One yearly scheduled preventative maintenance onsite repair.
· All applicable instrument shipping charges.
· 24/7 Toll Free Hotline with same day response.
· Emergency repair with 24 hours from time of request.
· Repairs will occur during normal working hours 8am to 5pm, Monday-Friday.
End of Document
| *= Required Field |
| Special Notice |
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