J065--Mobile MRI Trailer Preventive Maintenance and Repair for VA Pacific Islands Health Care System
Closed Pre-Solicitation Posted
- Solicitation number
- 36C26126Q0468
- Agency
-
Veterans Integrated Service Network 21
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 621512 Diagnostic Imaging Centers
- Place of performance
- See Draft Performance Work Statement
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 21 (NCO 21) is seeking qualified contractors to provide preventive maintenance and repair services for a mobile MRI trailer at the Daniel K. Akaka VA Clinic in Kapolei, Hawaii. The scope of work includes quarterly and annual preventive maintenance in accordance with manufacturer specifications, as well as routine and emergency repair services for an AMST model AMGV-152 mobile MRI trailer and its associated systems, including HVAC/chiller, lift gate, roller door, magnetic resonance door, emergency generator, and electrical components. Key requirements include furnishing all labor, materials, equipment, and specialized tools; completing routine repairs within one normal workday at no additional cost; and providing emergency call-back service available 24/7 with on-site arrival within 24 hours. Contractors must maintain comprehensive parts inventory, comply with personnel security requirements including background investigations and PIV card verification, and submit detailed service reports for all work performed. Interested contractors must submit capability statements by email to Timothy.Smith9de3@va.gov by March 16, 2026 at 3:00 PM Pacific Time, addressing socioeconomic status, company legal name and SAM Unique Entity ID, points of contact, relevant project experience, and pricing estimates.
This is a Sources Sought announcement with no set-aside designation; the applicable NAICS code is 621512 (Diagnostic Imaging Centers) with a small business size standard of $19 million. No incumbent contractor is identified in the available documentation. The estimated repair costs are $15,000 per year, with a performance period spanning three one-year base years commencing June 30, 2026 through June 29, 2029. Small businesses, Service-Disabled Veteran-Owned Businesses (SDVOSB), and Veteran-Owned Businesses (VOSB) are eligible to respond and must comply with subcontracting limitations requiring that at least 50 percent of personnel costs be expended on company employees. All contractors must be registered in the System for Award Management (SAM) at the time of submission, and SDVOSB/VOSB firms must be verified through the SBA's certification database. This is a preliminary announcement with no binding commitment; the Government will use submitted information solely for internal decision-making regarding final procurement strategy.
Notice text
THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.
No Solicitation is currently available.
All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government.
The applicable North American Industry Classification System (NAICS) Code is 621512, Diagnostic Imaging Centers, and the small business size standard is $19 Million.
The Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) is soliciting information from contractors that can provide Mobile MRI Trailer Preventive Maintenance and Repairs for VA Pacific Islands Health Care System a draft copy of the Performance Work Statement (PWS) is attached.
Brief Description of Services
See attached Draft PWS.
Capability Statement
All interested contractors must respond by email to Timothy.Smith9de3@va.gov before 15:00 P.M. PST on March 16, 2026.
Please answer the following questions when responding:
What is your company s Socioeconomic Status? (ex: small business, large business, SDVOSB, etc.)
a. If SDVOSB or VOSB, are you registered with the Small Business Administration?
Veteran Small Business Certification (sba.gov)
Provide Company s legal name along with Unique Entity ID (SAM) number.
Primary point of contact, including phone number and e-mail address.
Capabilities Statement.
List other Projects (Government and Commercial) that are similar in scope and size.
As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html
7a. Of the service actions listed above, which one(s) will your company perform as the prime contractor using its own personnel without subcontracting?
7b. With respect to the service actions listed above, which action(s) do you intend on subcontracting or using other than your company s own personnel?
7c. Of those services that will be performed, approximately what percentage will be paid to the subcontractor(s)?
GSA Contract Number, if applicable.
Fill out the price estimate below.
*Failure to provide the information requested above (items 1-8) will be considered non-responsive and will not be considered a viable source.*
RFQ number 36C26126Q0468 has been assigned and should be referenced on all correspondence regarding this announcement.
The Government will use this information when determining its business type decision.
This synopsis is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement.
Notes: Contractors must have a current registration in the System for Award Management (SAM) at https://sam.gov/SAM/
SDVOSB and VOSB firms should be registered at the time of submission and verified at https://search.certifications.sba.gov/
CLIN
Description
Estimated Quantity
Unit
Unit Price
Total Price
0001
Quarterly and Annual Preventive Maintenance as described in the draft PWS
Projected Period of Performance -Base Year 6/30/26 6/29/27
4
QTR
$
$
1001
Additional pre-priced line item for repairs. **NOT QUOTABLE**
1
YR
$15,000
$15,000
2001
Quarterly and Annual Preventive Maintenance as described in the draft PWS
Projected Period of Performance -Base Year 6/30/27 6/29/28
4
QTR
2002
Additional pre-priced line item for repairs. **NOT QUOTABLE**
1
YR
$15,000
$15,000
3001
Quarterly and Annual Preventive Maintenance as described in the draft PWS
Projected Period of Performance -Base Year 6/30/28 6/29/29
4
QTR
3002
Additional pre-priced line item for repairs. **NOT QUOTABLE**
1
YR
$15,000
$15,000
Total Estimated Price
$
Files
| File | Type | Posted |
|---|---|---|
| 36C26126Q0468.docx | DOCX document | |
| Draft Performance Work Statement Mobile MRI Trailer Preventive Maintenance and Repair.pdf |
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