J065--Microscope Repair Biomed Notice of Intent Sole Source Carl Zeiss Meditec USA Inc.
Closed Special Notice Posted
- Solicitation number
- 36C24525Q0438
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5 has issued a Special Notice for a sole-source procurement to repair a critical medical device at the Baltimore VA Medical Center. The notice seeks a vendor to replace the OCT engine for an Opmi Lumera 700 microscope manufactured by Carl Zeiss Meditec USA Inc. This procurement is specifically targeted at resolving ongoing surgical case cancellations caused by equipment malfunction. The contract opportunity is classified under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance, with a Product Service Code of J065 for medical equipment maintenance and repair. The solicitation is not set aside for any specific type of business and was posted on April 3, 2025, with a response deadline of April 7, 2025.
The primary objective of this Special Notice is to secure an Original Equipment Manufacturer (OEM) trained and certified technician to repair the microscope by replacing the OCT engine with a new, manufacturer-certified part. Contractors must be prepared to provide comprehensive services including shipping, delivery, deinstallation of existing parts, installation of new components, and on-site repair at the Baltimore VA Medical Center. Eligibility is limited to vendors with OEM certification and specific expertise in the Carl Zeiss Meditec microscope model 266002-1174-631. Key requirements include delivering parts in original sealed containers, coordinating with the Contracting Officer's Representative (COR) for installation, and providing a detailed service report upon completion. The contractor will be responsible for protecting hospital property, removing shipping debris, and ensuring no disruption to hospital operations. Upon completion, the technician must submit a service report detailing work performed, parts used, and time invested, in compliance with Joint Commission Standards.
Notice text
Statement of Work
Repair of Microscope
VA Maryland Health Care System
Baltimore, MD
PURPOSE:
The VA Maryland Healthcare System (VAMHCS) requires the services of an OEM trained and certified vendor to repair our Opmi Lumera 700 microscope. This microscope which is integral in many ophthalmic surgeries needs the OCT engine replaced which has resulted in the cancellation of cases for many veterans.
SCOPE:
The contractor shall provide all parts and services matching all salient characteristics (see below). Only new, OEM manufactured parts will be accepted.
The contractor shall provide shipping, installation, and all equipment necessary to meet the requirements and capabilities listed within the scope.
The assembly of the system must be performed by an OEM authorized and certified technician.
The contractor is responsible for identifying any missing parts or components not included in the order for this repair.
The contractor will be responsible for deinstalling and removing the parts that are being replaced.
The contractor will be responsible for scheduling travel for the FSE and a convenient time with the Biomedical Engineering staff at the VAMHCS for the FSE to come onsite and perform the repair.
SALIENT CHARACTERISTICS:
One (1) OCT Engine equal to or equivalent to
Manufacturer: Carl Zeiss Meditec
Model: 266002-1174-631
IMPLEMENTATION AND INSTALLATION
Installation and validation shall be included in the procurement cost and shall include but not limited to:
Deinstallation of existing broken parts
Removal of existing broken parts from the site
Delivery and installation of new OEM certified parts
All materials and tools required to compete deinstallation and installation process.
DELIVERY
The contractor shall deliver necessary parts to the Baltimore VA Medical Center located at the following address below with notice to the Biomedical Engineering team at the Baltimore VA Medical Center or the COR of this procurement.
Baltimore VA Medical Center
Biomedical Engineering
10 N Greene St
Baltimore, Maryland 21201
The contractor shall deliver all items required for installation only when the site is ready for installation to proceed.
The contractor shall coordinate all deliveries, installation, and parking arrangements with the COR.
Delivered materials will arrive in OEM s original sealed containers with the associated purchase order number listed on the outside of the box.
The contractor shall conduct a joint inspection with the COR upon delivery of the equipment and shall provide the COR a list of missing or damaged items found upon inspection. This inspection will need to be scheduled prior to the vendor representative arrives to the Baltimore VA Medical Center.
The contractor shall remove all related shipping debris and packing from the VAMHCS facilities.
SITE CONDITIONS
There shall be no smoking on hospital property at any time.
INSPECTION AND ACCEPTANCE
The contractor shall conduct a joint inspection with the COR upon delivery equipment.
The contractor shall provide the VA COR a list of missing and /or damaged items found upon inspection and have those items replaced at no cost to the Government.
The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the VA Contracting Officer.
DELIVERABLES
Service Report
Upon completion of the repair, the OEM certified technician will provide a service report detailing the work done, parts used, and time devoted for inclusion in the asset management, per Joint Commission Standards.
PROTECTION OF PROPERTY
The contractor shall protect all items from damage. The contractor shall take precaution against damage to the building(s), grounds and furnishings. The contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.
Files
| File | Type | Posted |
|---|---|---|
| 36C24525Q0438.docx | DOCX document |
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