J065--intent to sole source | washington DC VAMC biomedical engineering | laser surgical equipment repair services

Solicitation Number 36C24523Q0755

INTENT TO SOLE SOURCE

THIS IS AN INTENT TO SOLE SOURCE ANNOUNCEMENT AND IT IS FOR INFORMATION & PLANNING ANNOUNCEMENTS ONLY; IT IS NEITHER A SOLICITATION ANNOUNCEMENT, NOR A REQUEST FOR INFORMATION, PROPOSALS OR QUOTES AND DOES NOT OBLIGATE THE GOVERNMENT TO AWARD A CONTRACT. A CONTRACT MAY NOT BE AWARDED AS A RESULT OF THIS INTENT TO SOLE SOURCE ANNOUNCEMENT. IF A VENDOR RESPONDS TO THIS INTENT TO SOLE SOURCE, THE VENDOR WILL NOT RECEIVE A RESPONSE. THE PURPOSE OF THIS INTENT TO SOLE SOURCE ANNOUNCEMENT IS FOR MARKET RESEARCH, IN ORDER TO MAKE APPROPRIATE ACQUISITION DECISIONS, AND TO GAIN KNOWLEDGE OF POTENTIALLY QUALIFIED SERVICE-DISABLED VETERAN OWNED SMALL BUSINESSES, VETERAN OWNED SMALL BUSINESSES, 8(A), HUBZONE AND OTHER SMALL BUSINESSES WHO STATE THEY ARE CAPABLE OF PERFORMING THE WORK.

IN THE EVENT THAT A VENDOR DISAGREES WITH THIS SOLE SOURCE, THEN DOCUMENTATION OF TECHNICAL EXPERTISE MUST BE PRESENTED IN SUFFICIENT DETAIL FOR THE GOVERNMENT TO DETERMINE THAT YOUR COMPANY POSSESSES THE NECESSARY FUNCTIONAL AREA EXPERTISE AND EXPERIENCE TO COMPETE FOR THIS ACQUISITION. IF A VENDOR DOES RESPOND, THEN IT SHALL SUBMIT THE FOLLOWING: RESPONSES TO THIS NOTICE SHALL INCLUDE THE FOLLOWING: (A) COMPANY NAME (B) ADDRESS (C) POINT OF CONTACT (D) PHONE, FAX, AND EMAIL (E) DUNS NUMBER (F) CAGE CODE (G)TAX ID NUMBER (H) TYPE OF SMALL BUSINESS, E.G. SERVICES DISABLED VETERAN OWNED SMALL BUSINESS, VETERAN-OWNED SMALL BUSINESS, 8(A), HUBZONE, WOMEN OWNED SMALL BUSINESS, SMALL DISADVANTAGED BUSINESS, OR SMALL BUSINESS HUBZONE BUSINESS AND (I) MUST PROVIDE A CAPABILITY STATEMENT THAT ADDRESSES THE ORGANIZATIONS QUALIFICATIONS AND ABILITY TO PERFORM AS A CONTRACTOR FOR THE WORK DESCRIBED BELOW.

**THIS INTENT TO SOLE SOURCE NOTICE WILL EXIPRE ON JUNE 26, 2023 @ 10:00 AM, EST.**

***IF THERE ARE ANY OBJECTIONS TO THIS SOLE SOURCE, CONTACT THE CONTRACTING OFFICER AT AMY.WALTER1@VA.GOV.***

STATEMENT OF WORK

SCOPE OF WORK and DELIVERABLES: The Contractor shall provide all labor, personnel, equipment, tools, materials, supervision and other items and services necessary to repair of the LenSx ophthalmology laser system, serial number 1013A546, at the Washington DC VA Medical Center. The Contractor shall also provide the required replacement parts to return the unit to normal operating conditions. Biomedical Engineering will be the manager and administrator of the one-time service.

This is a one-time emergency service to repair medical equipment that is not available for patient care. The LenSx ophthalmology laser system, serial number 1013A546, had a service ticket entered and assessed by the manufacturer with temperature-induced damage as the cause of the engine issue.

The estimated cost exceeds purchase card limits for medical equipment services. Until repaired, the laser is non-operational and unable to provide patient care. The facility has been unable to provide this laser same-day procedure to Veterans due to the damage and subsequent failed routine maintenance.

Biomedical Engineering has worked with Facilities Management to address the room temperature fluctuations and has placed a temperature monitoring system with alarm configuration to be notified when the temperature exceeds the manufacturer s recommended operating and storage temperatures.

This service shall include the replacement of laser engine (part#50-0199-001R) to include 2 subsequent service visits to adjust optics at an estimated 16 hours of labor and 10 hours of travel.

EQUIPMENT:

The contractor shall provide all tools, staff, and equipment necessary to properly and safely perform the services set forth within this statement of work. This shall include, but is not limited, to all Personal Protective Equipment (PPE) which may be required for the work to be completed in a safe manner.

PLACE OF PERFORMANCE:

Washington DC VA Medical Center

50 Irving Street NW

Washington, DC 20422

TASK FREQUENCY AND INSTRUCTIONS:

Field Service shall occur as needed and consist of one or multiple visits. Field Service Engineers shall check in with Biomedical Engineering before performing work. The Contractor shall not remove hard drives from the VA facility and shall contact Biomedical Engineering to have all removable media scanned with antivirus software before utilizing the media. This shall occur for each visit. Contractor is prohibited from using unscanned software on equipment owned, leased, rented, or trialed by the VA.

SPECIAL WORK REQUIREMENTS:

Service report shall be provided within 5 business days of work completion to the PROGRAM OFFICE. Contractor shall submit all removable media to be used on a VA system to Biomedical Engineering for scanning with anti-virus software prior to use on the system. In the case of equipment turn-in, exchange, repair or replacement hard drives used by the VA shall be removed from the equipment and remain in possession of VA this includes loaned or rented equipment.

PROPERTY DAMAGE:

The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (i.e., trees, shrubs, lawn/turf, cubs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer.

IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS:

The contractor's employees shall wear visible identification at all times while on the premises of the VA property. It is the responsibility of the contractor to park in the appropriate desig nated park ing areas. Information on parking is available from the VA Police-Security Service. The VA will not invalidate or make reimbursement for parking viola tions of the con tractor under any con ditions. Smoking is prohibited inside any buildings at the VA. Cellular phones and two way radios are not to be used within six feet of any medical equipment. Posses sion of weapons is prohibited. Enclosed containers, including tool kits, shall be sub ject to search. Violations of VA regulations may result in a citation answer able in the United States (Federal) Dis trict Court, not a local district state, or municipal court.

SECURITY REQUIREMENTS: All produce will be delivered to the Loch Raven VA and Veterans will pick it up from that location. The Vendor will be responsible for delivering the produce to the location.

*NO ISSO SIGNATURE NEEDED. NO SECURITY REQUIREMENT.*

PERIOD OF PERFORMANCE:

JULY 1, 2023 to JUNE 30, 2024

ENCLOSED: SOLE SOURCE LETTER FROM OEM.

SOLE SOURCE OEM LETTER: