J065--Intent to SOLE Source SlideMate AS on Demand Printer System-Maintenance Service - Erie VA Medical Center
Closed Special Notice Posted
- Solicitation number
- 36C24425Q0604
- Agency
-
Veterans Integrated Service Network 4
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA) Veterans Health Administration, specifically the Network Contracting Office 4 (NCO 4), has issued a Special Notice of intent to award a sole source contract for maintenance services of the SlideMate AS on Demand Printer System at the Erie VA Medical Center. The contract will be awarded to Richard-Allan Scientific, LLC, a subsidiary of Epredia, who is the Original Equipment Manufacturer (OEM) for the system. The sole source justification is based on Epredia's exclusive certification of their service technicians to perform maintenance on their manufactured instruments in the United States. The proposed contract includes a one-year base period from September 1, 2025, to August 31, 2026, with four additional one-year option periods. The procurement is classified under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance, with a Small Business Administration size standard of $34.0 million.
The primary objective of this Special Notice is to inform potential contractors about the VA's intent to award a maintenance contract for the SlideMate AS on Demand Printer System without full and open competition. While the notice is not a request for competitive quotes, responsible firms can submit written notifications and capability statements before the response deadline of June 2, 2025, at 11 AM EST. Interested vendors must provide specific information including company name, SAM UEI number, address, point of contact details, business size, and socioeconomic status. The VA will evaluate any responses received, but retains sole discretion in determining whether to compete the procurement. Contractors must submit their responses via email to arlene.albrite@va.gov and include detailed evidence demonstrating their ability to perform the required services. The maintenance services will cover both preventative and corrective maintenance, with strict requirements for response times, documentation, and adherence to OEM recommendations.
Notice text
NOTICE OF INTENT TO AWARD SOLE SOURCE: Department of Veterans Affairs (VA) Regional Procurement Office East (RPOE), Network Contracting Office 4 (NCO 4) intends to award a sole source contract pursuant to FAR 13.106-1(b) with Richard-Allan Scientific, LLC, a subsidiary of Epredia, the Original Equipment Manufacturer (OEM). They are located at 4481 Campus Drive, Kalamazoo, MI 49008.
The Erie VA Medical Center located at 135 East 38th Street, Erie, PA 16504, requires preventative and corrective maintenance services on the existing SlideMate AS on Demand System which encompasses both the SlideMate printer system and SlideMate delivery system. Epredia, in its role as manufacturer, only certifies Epredia-employed service technicians to perform services on Epredia manufactured instruments in the United States. Another firm would not be able to provide these services because of the proprietary nature of the SlideMate System.
The anticipated period of performance will include a one-year base period of 09/01/2025 to 08/31/2026, and four one-year option periods.
THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES; however, any responsible firm that believes it can meet the requirements may give written notification and capability statements prior to the response due date and time. Vendors shall indicate if they are the direct supplier of the items. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirements and must include relevant corporate experience along with the applicable contract number, total contract dollar amount, contract period of performance, details of the relevant services, and customer point of contact along with corresponding telephone number and email address.
Responses must include following information:
1. Company Name
2. SAM UEI number
3. Company s address
4. Point of Contact information (title, phone number, and email address)
5. Business size
6. Socioeconomic status
Response received will be evaluated; however, a determination by the Government not to compete the proposed procurement based on responses to this notice is solely within the discretion of the Government. Information provided will not be returned.
Responses are due by Monday, 2 June 2025 by 11AM (EST). No submissions will be accepted after this date and time. Responses shall be submitted via email to arlene.albrite@va.gov.
The NAICS code for this acquisition is 811210. The Small Business Administration (SBA) size standard is $34.0M.
Files
| File | Type | Posted |
|---|---|---|
| Draft SOW - Slidemate Printer_Redacted.pdf | ||
| 36C24425Q0604.docx | DOCX document |
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