J065--FY27 SERVICES (BASE+4) - Canon CT Service Contract
Closed Pre-Solicitation Posted
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- Solicitation number
- 36C24227Q0046
- Agency
-
Veterans Integrated Service Network 2
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Department of Veterans Affairs Buffalo VA Medical Center Buffalo NY 14215
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2 is preparing to procure annual preventative maintenance services for two Canon/Toshiba Aquilion Prime 160 CT machines, with responses due October 16, 2026.
Place of performance is the Buffalo VA Medical Center, 3495 Bailey Avenue, Buffalo, New York. The contract period runs from November 1, 2027 through October 31, 2027, with four option years. Work is performed Monday through Friday, 8:00 AM to 5:00 PM, excluding specified federal holidays.
The contractor must perform preventative maintenance four times annually, service and replace X-ray tubes as needed, and supply new standard parts compliant with manufacturer specifications. All parts are warranted against defects in material and workmanship for twelve months from installation. The contractor must ensure all repair services comply with current manufacturer specifications and applicable laws and regulations. Additional requirements include onsite response within 4–6 hours and telephone response within 30 minutes for corrective maintenance repairs, maintenance of commercial general liability insurance, provision of a firewall between the hospital network and CT machines, and submission of electronic field service reports upon completion of repairs. The contractor shall comply with patient privacy regulations.
The PSC is J065 (Maintenance, Repair, and Rebuilding of Equipment). The NAICS code is 811210. No set-aside applies. Recovery Act funds do not apply.
Contracting Specialist: Kaitlyn Morgan, Kaitlyn.Morgan2@va.gov, 703-986-6136.
Notice text
B.2 SCOPE OF WORK
B.2.1 GENERAL
This firm fixed price requirement is for the annual preventative maintenance of two Canon/Toshiba CT machines, model: Aquilion Prime 160, serial numbers FLB16Y2138 and FLB1742181 located at the Buffalo VA Medical Center 3495 Bailey Avenue Buffalo NY 14215, from 11/01/2027 to 10/31/2027 to include four (4) option years.
B.2.2 SCHEDULE
1. All work shall take place during normal business hours, Monday - Friday, 8:00am-5:00pm, excluding the following federal holidays.
a. New Year s Day
b. Birthday of Martin Luther King Jr.
c. Presidents Day
d. Memorial Day
e. Juneteenth
f. Independence Day
g. Labor Day
h. Columbus Day
i. Veterans Day
j. Thanksgiving Day
k. Christmas Day
l. Any other day deemed a Holiday by the President
B.2.3 EQUIPMENT LIST
Serial Number
Make/Model
FLB16Y2138
Aquilion Prime 160
FLB1742181
Aquilion Prime 160D
B.2.4 ANNUAL PREVENTATIVE MAINTENACE OF CANON/ TOBISHA CT MACHINES
The contractor shall ensure the CT machines are properly maintained and repaired in a timely manner.
The contractor shall perform preventative maintenance service four times a year for the two (2) Aquilion Prime 160 CT machines at the Buffalo VA Medical Center.
The contractor shall service and provide replacement of X-ray tubes.
The contractor shall provide new, standard parts that comply with applicable performance and reliability specifications.
The contractor shall provide parts that shall be warranted to be free from defects in material and workmanship for a period of twelve (12) months from the date of installation.
The Contractor warrants that all repair services shall be performed according to current manufacturer s specifications for such equipment.
The Contractor warrants that the labor and services shall be performed in a good and workmanlike manner and shall comply with all applicable laws and regulations.
The contractor shall provide a firewall between hospital network and CT machines.
B.2.5 RESPONSE TIME
Onsite Response
The contractor shall provide the Field Service Engineer (FSE) on-site response time of 4-6 hours. and 30-minute telephone response time for corrective maintenance repairs.
Telephone Response
The contractor shall provide the Field Service Engineer (FSE) a telephone response time within 30 minutes for corrective maintenance repairs.
B.2.6 PATIENT PRIVACY
The Contractor shall abide by the rules and regulations that relate to the privacy, security and confidentiality of patient information and patient-identifiable information.
B.2.7 GENERAL LIABILITY
The Contractor shall maintain at its sole cost and expenses, commercial general liability insurance for bodily injury and property damage liability.
B.2.8 SERVICE DOCUMENTATION
Upon completion of the repair, the contractor shall provide an electronic copy of the field service report (FSP) to the COR and applicable VA HTM technician.
Files
| File | Type | Posted |
|---|---|---|
| 36C24227Q0046.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J065--FY27 SERVICES (BASE+4) - Canon CT Service Contract | Pre-Solicitation | |
| J065--FY27 SERVICES (BASE+4) - Canon CT Service Contract | Pre-Solicitation | |
| J065--FY27 SERVICES (BASE+4) - Canon CT Service Contract | Pre-Solicitation | |
| This notice | Pre-Solicitation |
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