36C24227Q0046.docx
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- Solicitation number
- 36C24227Q0046
About this file
This is a Sources Sought Notice for preventative maintenance services on Canon/Toshiba CT imaging equipment at a Department of Veterans Affairs facility. The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2 is soliciting firm fixed price services for annual preventative maintenance of two Aquilion Prime 160 CT machines (serial numbers FLB16Y2138 and FLB1742181) located at the Buffalo VA Medical Center in Buffalo, New York. The contract period runs from November 1, 2027 through October 31, 2027, with four optional additional years. The response deadline is October 16, 2026 at 12:00 PM Eastern Time. Responses should be submitted to Contracting Specialist Kaitlyn Morgan at Kaitlyn.Morgan2@va.gov or 703-986-6136.
The contractor must provide four preventative maintenance visits annually, service and replace X-ray tubes as needed, supply new standard parts compliant with manufacturer specifications, and ensure all parts are warranted against defects for twelve months post-installation. Additional requirements include onsite response within 4-6 hours and telephone response within 30 minutes for corrective maintenance repairs, work performed Monday through Friday during normal business hours (8:00 AM-5:00 PM) excluding federal holidays, compliance with patient privacy regulations, maintenance of commercial general liability insurance, provision of firewall protection between hospital network and CT machines, and submission of electronic field service reports upon completion of repairs. The Product Service Code is J065 (Maintenance, Repair, and Rebuilding of Equipment) and the NAICS Code is 811210 (Automotive Exhaust System Repair). No Recovery Act funds apply to this requirement, and there are no specified set-asides.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| FY27 SERVICES (BASE+4) - Canon CT Service Contract |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 10468-3904 |
| SOLICITATION NUMBER* |
| 36C24227Q0046 |
| RESPONSE DATE/TIME/ZONE |
| 10-16-2026 12PM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904
POINT OF CONTACT*
Contracting Specialist Kaitlyn Morgan Kaitlyn.Morgan2@va.gov 703-986-6136
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Buffalo VA Medical Center
3495 Bailey Avenue
Buffalo NY
| POSTAL CODE |
| 14215 |
COUNTRY
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| Department of Veterans Affairs |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Kaitlyn.Morgan2@va.gov |
| EMAIL DESCRIPTION |
| Contracting Specialist |
DESCRIPTION
B.2 SCOPE OF WORK
B.2.1 GENERAL
1. This firm fixed price requirement is for the annual preventative maintenance of two Canon/Toshiba CT machines, model: Aquilion Prime 160, serial numbers FLB16Y2138 and FLB1742181 located at the Buffalo VA Medical Center 3495 Bailey Avenue Buffalo NY 14215, from 11/01/2027 to 10/31/2027 to include four (4) option years.
B.2.2 SCHEDULE
1. All work shall take place during normal business hours, Monday - Friday, 8:00am-5:00pm, excluding the following federal holidays.
a. New Year’s Day
b. Birthday of Martin Luther King Jr.
c. Presidents Day
d. Memorial Day
e. Juneteenth
f. Independence Day
g. Labor Day
h. Columbus Day
i. Veterans Day
j. Thanksgiving Day
k. Christmas Day
l. Any other day deemed a Holiday by the President
B.2.3 EQUIPMENT LIST
| Serial Number |
| Make/Model |
| FLB16Y2138 |
| Aquilion Prime 160 |
| FLB1742181 |
| Aquilion Prime 160D |
B.2.4 ANNUAL PREVENTATIVE MAINTENACE OF CANON/ TOBISHA CT MACHINES
1. The contractor shall ensure the CT machines are properly maintained and repaired in a timely manner.
2. The contractor shall perform preventative maintenance service four times a year for the two (2) Aquilion Prime 160 CT machines at the Buffalo VA Medical Center.
3. The contractor shall service and provide replacement of X-ray tubes.
4. The contractor shall provide new, standard parts that comply with applicable performance and reliability specifications.
5. The contractor shall provide parts that shall be warranted to be free from defects in material and workmanship for a period of twelve (12) months from the date of installation.
6. The Contractor warrants that all repair services shall be performed according to current manufacturer’s specifications for such equipment.
7. The Contractor warrants that the labor and services shall be performed in a good and workmanlike manner and shall comply with all applicable laws and regulations.
8. The contractor shall provide a firewall between hospital network and CT machines.
B.2.5 RESPONSE TIME
Onsite Response
1. The contractor shall provide the Field Service Engineer (FSE) on-site response time of 4-6 hours. and 30-minute telephone response time for corrective maintenance repairs.
Telephone Response
1. The contractor shall provide the Field Service Engineer (FSE) a telephone response time within 30 minutes for corrective maintenance repairs.
B.2.6 PATIENT PRIVACY
1. The Contractor shall abide by the rules and regulations that relate to the privacy, security and confidentiality of patient information and patient-identifiable information.
B.2.7 GENERAL LIABILITY
1. The Contractor shall maintain at its sole cost and expenses, commercial general liability insurance for bodily injury and property damage liability.
B.2.8 SERVICE DOCUMENTATION
1. Upon completion of the repair, the contractor shall provide an electronic copy of the field service report (FSP) to the COR and applicable VA HTM technician.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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