J065--FY27 Philips Multisite Contract
Closed Pre-Solicitation Posted
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- Solicitation number
- 36C25026Q0903
- Agency
-
Veterans Integrated Service Network 10
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334517 Irradiation Apparatus Manufacturing
- Place of performance
- Richard L. Roudebush Vamc Indiana Indianapolis 46202, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
VISN 10 Network Contracting Office is conducting market research on Philips radiology maintenance and repair services for Richard L. Roudebush VA Medical Center in Indianapolis, Indiana, with responses due by August 24, 2026. This is a sources-sought notice issued under FAR 10; responses are not offers and do not commit the Government to contract.
The requirement covers one year of service only, from October 2, 2026 through October 1, 2027. Scope includes comprehensive support for one IQon Spectral CT system and two Ingenia 1.5T MRI units. Services include 24/7 unlimited remote technical support via telephone and remote desktop access, on-site support Monday through Friday 8 a.m. to 5 p.m. (excluding federal holidays), priority scheduling, access to Philips OEM replacement parts with next-day delivery, remote proactive monitoring, and a 10% lifecycle catalogue discount. The contractor must provide tube coverage for the CT system, surface coil coverage for both MRI units, and complete coverage (including full replacement for normal failures and accidental damage) for seven X8-2T Specialty TEE Probes, with all labor and travel included.
Contractor must employ fully trained Field Service Representatives with training documentation and demonstrated experience on specific equipment. A Business Associate Agreement is required due to access to systems containing Protected Health Information and Personally Identifiable Information, with compliance to VA Handbook 6500.6 Appendix C and National MOU/ISA requirements.
Respondents must be SAM-registered, submit responses not exceeding 20 pages via email only, provide minimum three past performance references within the last two years with contract values of at least $250,000, and include GSA/FSS contract details if applicable. NAICS 334517; PSC J065.
Notice text
THIS IS NOT A SOLICITATION. This is a Sources Sought Notice only and is issued in accordance with Federal Acquisition Regulation (FAR) 10 Market Research, to conduct market research. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought Notice is issued solely for information and planning purposes and does not constitute a solicitation or guarantee to issue a solicitation in the future. This Sources Sought Notice does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this Sources Sought Notice does not preclude participation in any future solicitation, if issued. This announcement is based on the best information available at this time and is subject to future modification.
The North American Industry Classification System (NAICS) Code is 334517- Irradiation Apparatus Manufacturing
Size Standard 1,200 employees
Product Service Code is J065 Maint/Repair/Rebuild of Equipment (Medical, Dental, Veterinary)
Purpose and Objectives
This Sources Sought Notice is issued by VISN 10, Network Contracting Office (NCO) 10 located in Ann Arbor, MI for the purpose of collecting information about Philips Radiology Multi-Site Services for the following locations:
Richard L. Roudebush VA Medical Center, 1481 W. 10th Street, Indianapolis, Indiana 46202.
The VA is seeking contractors to provide for this requirement for one (1) year only.
A DRAFT copy of the Performance Work Statement (PWS) is attached.
Responses:
Please submit your response in accordance with the following instructions:
Responses shall be no more than 20 pages in length.
Responses are due by 08/24/2025 at 8:00 AM ET.
Responses shall be submitted via email.
Email Responses Only will be accepted.
No Phone calls.
No questions regarding the requirements, as all known information is provided in the DRAFT PWS.
Subject line of the Email shall include this 36C25026Q0903 Firm Name FY27 Philips Multisite Contract.
If your response contains proprietary information you will place Proprietary Information in front of the Sources Sought Notice Number.
No marketing materials are allowed as part of this Sources Sought Notice. The Government will not review any other information or attachments included in your submission that is not listed herein or exceeds the 20-page limitation.
Commercial pricing shall be included with detailed information on how each billable item is priced and billed within your company.
Contractors with Federal Supply Schedule (FSS)/General Services Administration Contracts that carries the desired services
If you do not have an FSS/GSA contract, you shall state open market
If you do have an FSS/GSA contract that provides these services, please provide the Schedule
Provide your GSA/FSS/SAC Contract Number
Provide the SIN for each billable item
If any of the items are not on your GSA/FSS contract you will mark which items are open market.
Contractor Point of Contact to include:
Name
Title
Phone
Company Information to include:
Name
Address
SAM ID
Business Size
At minimum of 3 Past Performance/Experience within the last 2 years with contact information for these services of at least $250,000.00.
Provide a response to if your firm is interested in providing services for all locations, or which locations/states your firm would be capable of meeting the requirements.
Provide information as to how you would meet or exceed the requirements in the PWS.
Subcontractors:
Company Name
SAM ID
Business Size
At minimum of 3 Past Performance/Experience within the last 2 years with contact information for these services of at least $250,000.00.
What roll the subcontractor will play and estimated percentage of the work that the subcontractor will be responsible for.
Business Size/Type: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), Hub Zone Small Business, Women Owned Small Business (WOSB), Small Disadvantaged Business (SDB), Small Business, or Large Business.
All prospective Contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete annual Representations and Certifications in SAM prior to any offer. SAM is located at http://www.sam.gov and consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is no cost to use SAM.
FOR SDVOSB/VOSB ONLY: Please note that if responding as an SDVOSB or VOSB, your company must be registered and certified in the SBAs Veteran Small Business Certification (VetCert). Please include a copy of your VetCert certification with your response. Veteran Small Business Certification (sba.gov)
FOR ED/WOSB: Please note that as of 10/15/2020 firms can no longer self-certify. You will need to provide a copy of your confirmation from the Small Business Administration s certification.
Contractor shall include any relevant comments about the attachments, if applicable.
Contractor shall provide a public price list/contract price list for the services described herein.
Contractor shall provide a detailed response to include your firm s ability, capability, and responsibility to deliver the services presented in this Sources Sought Notice.
Determination by the Government not to compete this proposed contract action based on responses to this notice is solely within the discretion of the Government.
Files
| File | Type | Posted |
|---|---|---|
| FY27- Final SOW Philips Multi Site.docx | DOCX document | |
| 36C25026Q0903.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J065--FY27 Philips Multisite Contract | Pre-Solicitation | |
| This notice | Pre-Solicitation |
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