J065--Durham VAMC Intent to Sole Source Maintenance Service Agreement for Varian OEM Equipment

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6 (VA NCO 6) has issued a Special Notice for a sole source contract with Varian Medical Systems, Inc. for equipment maintenance services at the Durham VA Medical Center in Durham, North Carolina. The notice specifically addresses the maintenance of Varian's proprietary medical equipment, including FullScale on Premise, Clinac, TruBeam, Halcyon Delivery System products, and related software systems. The contract is being pursued under NAICS code 541519 with a size standard of $34 million. The sole source procurement is justified under FAR 13.106-1(b)(2), with Varian providing a letter stating the equipment uses proprietary technology. The period of performance will cover January 2025 through December 31, 2025.

The primary objective of this Special Notice is to inform potential contractors about the VA's intent to negotiate a non-competitive contract with Varian Medical Systems, Inc. for specialized medical equipment maintenance. Interested businesses that believe they can meet the contract requirements are invited to submit written responses with detailed supporting evidence demonstrating their capabilities by January 28, 2025, at 12:00 PM EST. All inquiries must be emailed to Cleveland.Wynne@va.gov, and telephone requests will not be accepted. While the VA will consider submitted responses, the agency maintains sole discretion in determining whether to compete the proposed acquisition. Potential contractors should provide comprehensive documentation of their relevant past experience and expertise in maintaining complex medical equipment. The notice emphasizes that this is an informational announcement and not a formal solicitation for competitive quotes.