J065-- Carestream Portable X-ray Service Base plus Four
Open Pre-Solicitation Posted
- Solicitation number
- 36C24727Q0063
- Agency
-
Veterans Integrated Service Network 7
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Department of Veteran Affairs Birmingham AL 35233, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Network Contracting Office 7, is conducting market research through a sources sought notice to identify businesses authorized to provide maintenance and repair services for Carestream portable X-ray equipment at Birmingham VA Medical Center, with responses due October 26, 2026. The anticipated contract contemplates a total small business set-aside.
Work is performed at Birmingham VA Medical Center, 700 19th Street South, Birmingham, Alabama 35233. The requirement encompasses preventive maintenance, troubleshooting, corrective repairs, parts, labor, travel, testing, calibration, software, and diagnostic support for two Carestream DRX Revolution mobile X-ray systems and two Carestream LUX 35 mobile detectors. Respondents must demonstrate current authorization from Carestream to provide these services and capability to meet service-level requirements: 30-minute phone response and 4-hour on-site response for unscheduled maintenance during normal business hours.
Period of performance is a base year (December 12, 2026 through December 11, 2027) plus four one-year option periods extending through December 11, 2031. The Government particularly seeks responses from SBA-certified Service-Disabled Veteran-Owned Small Businesses and Veteran-Owned Small Businesses. Interested contractors must submit capability statements including company information, business size and SBA certification status, Carestream authorization letter, performance approach, relevant experience with similar OEM service arrangements, and feedback on the draft Statement of Work. Submit responses to Contracting Officer Jessica Cummings at Jessica.Cummings3@va.gov. This notice is for market research purposes only and does not constitute a commitment to award a contract.
Notice text
SOURCES SOUGHT NOTICE
Carestream Portable X-Ray Maintenance Services
Birmingham VA Medical Center
Reference Number: 36C24727Q0062
NAICS: 811210 Electronic and Precision Equipment Repair and Maintenance
PSC: J065 Maintenance, Repair, and Rebuilding of Equipment Medical, Dental, and Veterinary Equipment and Supplies
PURPOSE
The Department of Veterans Affairs, Network Contracting Office 7, is conducting market research to identify businesses authorized to provide maintenance and repair services through Carestream for existing equipment at Birmingham VA Medical Center.
Responses are requested from interested businesses of all sizes, particularly SBA-certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs). Responses will assist the Government in determining the acquisition strategy, including potential small-business set-asides.
PLACE OF PERFORMANCE
Birmingham VA Medical Center
700 19th Street South
Birmingham, AL 35233
ANTICIPATED PERIOD OF PERFORMANCE
Period
Dates
Base Year
December 12, 2026 December 11, 2027
Option Year 1
December 12, 2027 December 11, 2028
Option Year 2
December 12, 2028 December 11, 2029
Option Year 3
December 12, 2029 December 11, 2030
Option Year 4
December 12, 2030 December 11, 2031
DESCRIPTION OF REQUIREMENT
The contemplated requirement includes maintenance coverage for:
Two Carestream DRX Revolution mobile X-ray systems.
Two Carestream LUX 35 mobile detectors.
Services include preventive maintenance, troubleshooting, corrective repairs, parts, labor, travel, testing, calibration, applicable software and diagnostic support, and service documentation as described in the attached draft Statement of Work (SOW).
The contemplated service arrangement requires Carestream to perform the maintenance and repair services. Respondents shall demonstrate their authorization to provide these services through Carestream and their ability to meet the draft SOW s coverage and response requirements.
REQUESTED CAPABILITY INFORMATION
Interested businesses shall provide:
Company Information: Legal business name, address, point of contact, telephone number, email address, Unique Entity Identifier (UEI), and CAGE code, if assigned.
Business Size and SBA Certification: Business size under NAICS 811210 and applicable socioeconomic status. Respondents claiming SDVOSB or VOSB status shall provide evidence of current active SBA certification. The Government will independently verify certification status.
Carestream Service Authorization Letter: A current authorization letter on Carestream letterhead, issued by Carestream, confirming that the respondent is authorized to provide the required services through Carestream for the two DRX Revolution mobile X-ray systems and two LUX 35 detectors identified in the attached draft SOW. The letter shall identify the respondent s legal business name, the scope and duration of authorization, and confirm that Carestream will perform the required maintenance and repair services.
Performance Approach: Describe how the respondent will coordinate service through Carestream, including service requests, scheduling, response times, service reports, and contract administration. Identify the work performed by the respondent and Carestream and address applicable limitations on subcontracting.
Relevant Experience: Provide examples of similar OEM service arrangements, including equipment supported, scope, and period of performance.
SOW Feedback: Identify requirements needing clarification and any barriers to performing the contemplated services.
SUBMISSION INSTRUCTIONS
Submit capability statements by 10/26/2026 at 12:00 PM Eastern Time to Jessica N. Cummings at Jessica.Cummings3@va.gov.
Email subject: Sources Sought Response 36C24727Q0062 Carestream Maintenance
Clearly identify proprietary information. Do not include patient information or other sensitive personal information.
DISCLAIMER
This notice is for market research only. It is not a solicitation, request for quotations, or commitment to award a contract. No acquisition strategy or set-aside determination has been finalized. The Government will not reimburse costs incurred in preparing responses. Any subsequent solicitation will contain the final requirements and submission instructions.
ATTACHMENT
Draft Statement of Work Carestream Portable X-Ray Maintenance Services
Files
| File | Type | Posted |
|---|---|---|
| 36C24727Q0063.docx | DOCX document |
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