J065--36C255-20-AP-1480 Temp Track System

4 of 7

This is a sources sought request for potential vendors to respond to this requirement to determine the market for a TempTrak Service agreement and calibrations for VISN 15 located at

See the statement of work on continuation page.

Contractor shall provide socioeconomic status and classification (SDVOSB, SB, VOSB, etc.) The NAICS Code is 811219, Other Electronic and Precision Equipment Repair and Maintenance

Cable and other subscription programing and the small business standard is 38.5 Million.

All interested vendors should provide a response to Jeanine Wallace at jeanine.wallace@va.gov before 11:00 AM on 3/31/2020.

Purpose

The purpose of TempTrak is to ensure regulatory compliance for environmental monitoring standards at VISN 15 Facilities by upgrading the systems currently in use at the majority of VISN 15 Facilities. Regulatory compliance includes:

Temperature, relative humidity, air pressure relationship in designated clinical areas throughout VAMCs and associated CBOCs are maintained and managed in accordance with Veterans Health Administration (VHA) directives.

Pharmaceutical, laboratory, and patient facing Food and Nutrition items throughout VISN 15 VAMCs and CBOCs are stored and maintained in accordance with VHA directives, and U.S. Pharmacopoeia (USP), Food and Drug Administration (FDA), College of American Pathologists (CAP), and Joint Commission on Accreditation of Healthcare Organizations (JCAHO) requirements.

The agreement provides 300 National Institute of Standards and Technology (NIST) tracible on-site calibrations across VISN 15.

The TempTrak I-CARE Agreement includes the following:

Three Hundred (300) On-Site Calibrations of NIST/ISO Pre-existing Transmitters and Probes. The 300 calibrations per year are divided into 30 calibrations each, at 10 locations (See Table 1 below).

The calibrations include travel/trip charges. If any VISN facility chooses to locally fund and perform additional calibrations at the time the vendor is on-site for included thirty (30) calibrations, they too will have no travel/trip charge. Calibrations include travel/trip charges any time a quantity of twelve (12) or more are purchased and completed at the same time.

On-site calibrations are:

NIST Traceability and/or ISO 17025 Part-B Compliance

ISO 9001accredited

Performed with the probes in place utilizing OEM calibration system

Performed with a system that creates Certificates of Calibration that are automatically uploaded into the TempTrak system

24/7 Help desk Emergency support (standard I-Care hours are 8AM-8PM EST, M-F. Emergency Support excludes training, equipment registration and admin. issues)

TempTrak hardware warranty is two years and is replaced at no charge (excludes labor) as a result of manufacturer s workmanship.

10% discount on additional calibration services

Includes calibration certificates and battery replacement for calibrated transmitters with low battery alerts.

Annual remote access system review/checkup, includes Performance Review/ Risk Assessment (Requires C-A access to server and database query)

Unlimited software upgrades and builds upon release

Unlimited web-based training seminars

Unlimited E-Learning training

The authorization requirements do not apply, and that a Security Accreditation Package is not required.