J063--Testing and Calibration Services for 4 Methane Gas and 8 CO Gas Detectors by Certified SMC Inspector

On behalf of the Memphis VA Medical Center, Network Contracting Office (NCO) 9 is issuing this Sources Sought Notice (SSN) as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for a firm-fixed-priced 5 (five) year Blanket Purchase Agreement (BPA) to provide semiannual testing and calibration services for 4 (four) methane gas detectors and 8 (eight) Sierra Monitor Corporation (SMC) Carbon Monoxide (CO) gas detectors located in the Boiler Plant. The contractor must be certified to operate and maintain SMC equipment and provide proof of certification before award. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811219, Other Electronic and Precision Equipment repair and Maintenance.

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for bids, proposals, or quotes; submission of any information in response to this market survey is purely voluntary; and the government assumes no financial responsibility for any costs incurred.

If your organization has the potential capacity to perform these services, please provide the following information:

Organization name, address, point of contact, email address, web site address, and telephone number.

Business size: small, small disadvantaged, woman-owned, Hub Zone, serviced-disabled veteran-owned small business (SDVOSB), veteran owned small business (VOSB), large business, etc.

Business type under NAICS 811219, which contains a size standard of 22.0 million, Commercial and Government Entity (CAGE) Code and System for Award Management (SAM) Unique Entity ID (UEI) number.

Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational, and staff capability.

Responses to this SSN shall not exceed 4 pages and should include all the foremost mentioned information. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe Portable Document Format (PDF).

The government will evaluate market information to ascertain potential market capacity to:

Provide services consistent in scope and scale with those described in this notice and otherwise anticipated.

Implement a successful plan that includes contractor compliance with program standards, quality control, and performance.

Provide services under a firm-fixed-price contract.

NOTE: Respondent claiming SDVOSB and VOSB status shall be registered, and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.

Based on the responses to this SSN/market research, this requirement may be set-aside for SDVOSBs, VOSBs, small businesses, procured through full and open competition, or sole sourced.

Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this SSN by 11:00 AM CST, August 10, 2022. All responses under this SSN must be emailed to Jennifer.Harper2@va.gov . Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in Federal Acquisition Regulation Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220.

Disclaimer and Important Notes. This notice does not obligate the government to award a contract or otherwise pay for the information provided in response to this SSN. The government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the government to determine the organization s qualifications to perform the work. Respondents are advised that the government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation or combined solicitation may be published in Contract Opportunities (formerly Federal Business Opportunities or FBO). However, responses to this notice shall not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

See SOW on the following page.

STATEMENT OF WORK

Service Contract for the Testing and Calibration of four (4) Methane Gas Detectors

and eight (8) CO Gas Detectors in the Boiler Plant

GENERAL INFORMATION

INTRODUCTION - This requirement is for the semi-annual testing and calibration of

Sierra Monitor Corporation (SMC) CO & Combustible Gas Sensor Detectors in the Boiler Plant.

The contract will be executed at the:

Memphis VA, Medical Center

1030 Jefferson Ave

Memphis, TN 38104-2127.

Working hours: 0730-1600, Monday - Friday

BACKGROUND The Boiler Plant has eight (8) SMC CO Gas Detectors and four (4) Methane Gas Detectors that requires semi-annual testing and calibration. This requirement is in accordance with VHA Directive and the BEI VHA Safety Device Testing Manual.

SCOPE OF WORK Constrictor will furnish, provide, and perform the following

Test and calibrate all four (4) Methane Gas Detectors with .5% CH4 (10% LEL) Cal Gas or less

Test and calibrate all eight (8) CO Gas Detectors with 50 ppm CO Cal Gas or less

Contractor to provide and use their own test gas for both the CO and Methane Gas Detectors and calibration.

Test and check (Low, High and Trouble) alarm signals at controller and with the assistance of VA Staff, verify that the alarms work remotely in Graphic Control

Check that all audible/visual alarm devices are working properly

Provide system report with results found, if any deficiencies are found, notify COR as soon as possible and provide a written estimate for repairs

Visually inspect all sensors for physical damage and proper operations

Contractor will be certified to operate and maintain Sierra Monitor Corporation (SMC) equipment and provide certification to the COR

Note: This contract involves no VA Sensitive Information, this contract is for the Testing and Calibration of CO & Combustible Gas Detectors in the Boiler Plant

PERIOD OF PERFORMANCE:

Base Year 10/01/2022-09/30/2023

Option Year 1 10/01/2023-09/30/2024

Option Year 2 10/01/2024-09/30/2025

Option Year 3 10/01/2025-09/30/2026

Option Year 4 10/01/2026-09/30/2027

U.S. LEGAL HOLIDAYS: The following is a list of U.S. Government holidays. If the holiday falls on a Saturday, the proceeding Friday is observed as the holiday, if the holiday falls on a Sunday, the following Monday is observed as the holiday.

HOLIDAY DATE

New Year s Day Jan 1

Martin Luther King s Birthday 3rd Monday in Jan

President s Day 3rd Monday in Feb

Memorial Day Last Monday in May

Juneteenth Monday following June 19th

Independence Day July 4

Labor Day 1st Monday in Sep

Columbus Day 2nd Monday in Oct

Veterans Day Nov 11

Thanksgiving Day 4th Thursday in Nov

Christmas Day Dec 25

REPORTING REQUIREMENTS SERIVCES BEYOND THE CONTRACT

SCOPE - The Contractor shall immediately, but not later than twenty-four (24) hours after Discovery, notify the CO and the COR, IN WRITING of the existence or the development of any defects in, or repairs required to the schedule of equipment which the Contractor considers not to be responsible for under the terms of the Contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.