J061--Lyons/East Orange Generator Maintenance & Service Contract (VA-26-00045344)
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24226Q0432
- Agency
-
Veterans Integrated Service Network 2
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- East Orange VA Medical Center and Lyons VA Medical Center East Orange/Lyons, New Jersey 07018, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2 is seeking qualified contractors to provide generator maintenance and service for two medical facilities: the East Orange VA Medical Center in East Orange, New Jersey and the Lyons VA Medical Center in Lyons, New Jersey. This is a Sources Sought Notice issued for market research purposes to identify potential Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a) certified firms, HUBZone businesses, and other small businesses capable of performing the required services. The procurement encompasses preventive maintenance inspections, load bank testing, emergency repair services with a two-hour call-back response time and four-hour on-site response requirement, and transfer switch inspections and maintenance. Interested contractors must submit written responses by March 18, 2026, at 12:00 PM EST to Contract Specialist Nathan Northrup that include company information, SAM UEI number, business type classification, a detailed capability statement, and subcontracting plans. The NAICS code is 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a Small Business size standard of $12.5 million, and all evaluation will be based on demonstrating sufficient technical expertise and functional area experience relevant to generator maintenance and related services.
No set-asides have been designated for this procurement. The contract requirement includes one base year plus four option years, with the base year encompassing 2,000 hours of preventive maintenance work comprising semi-annual inspections, annual load bank testing, and biennial maintenance procedures. The facilities contain substantial generator infrastructure: East Orange has seven generators ranging from 175kW to 800kW capacity, while Lyons operates fifteen generators ranging from 225kW to 2,000kW, along with approximately 50 automatic transfer switches, 30 manual transfer switches, and 8 tap-boxes requiring maintenance at the Lyons facility. All parts, labor, fees, and materials must be included in the pricing submitted by contractors. Contractors must maintain current registration in SAM.gov, with Service-Disabled Veteran Owned Small Business and Veteran Owned Small Business vendors additionally required to register in the SBA Database. This notice is for information gathering only and does not constitute a formal solicitation or obligate the government to award a contract.
Notice text
This is a "REQUEST FOR INFORMATION" only. This Sources Sought Notice is not a request for formal proposals or quotes. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing.
The purpose of this Sources Sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HUBZone and other Small
Businesses interested and capable of providing the services described below.
Documentation on technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.
This Sources Sought is for the East Orange VA Medical Center located at 385 Tremont Avenue, East Orange, NJ 07018, and the Lyons VA Medical Center located at 151 Knollcroft Road, Lyons, NJ 07939, who have a requirement for generator maintenance, load bank testing, and inspection services for one (1) base year from award date plus the provision of four (4) option years. A site visit may be included in the official solicitation. All parts, labor, fees, and materials shall be included in the purchase order to perform:
2,000-hour PM (BASE YEAR ONLY)
Semi-Annual visits for generator preventative maintenance inspections.
Annual visits to perform load bank testing and preventive maintenance procedures on generators.
Biennial visits for generator preventative maintenance procedures.
Annual transfer switch inspections and maintenance, to include ATS, MTS, and tap-boxes for the LYONS CAMPUS ONLY.
Unscheduled repairs with an emergency call-back response time of two (2) hours from request by VA. If problem cannot be corrected by phone, on-site work shall commence within four (4) hours from request by VA.
Equipment List (East Orange Campus):
Bldg. 1 A Vault 800kW Detroit Diesel
Bldg. 1 B Vault 800kW Detroit Diesel
Bldg. 1 C Vault 600kW Mitsubishi RM550
Bldg. 7 650kW Detroit Diesel
Bldg. 8 Cummins 175kW
26kV Substation CN-2 Caterpillar SR4BGD
26kV Substation DN Caterpillar SP5
Equipment List (Lyons Campus):
1G 295kW Caterpillar 3412
2/9G 295kW Caterpillar 3412
3/4G 700kW Caterpillar 3412
7/8G 225kW Caterpillar 3406
10G 350kW Koler/Detroit L10123
53G 230kW Caterpillar 3406
54G 455kW Caterpillar 3412
57G 406kW Caterpillar 3412
141G 300kW Caterpillar C9
143G 750kW Caterpillar 3508
136IG 2000kW Caterpillar 3516
136IIG 2000kW Caterpillar 3516
135G 905kW Caterpillar C27
PortableG 340kW Caterpillar C13
13/14G TBD, currently being replaced.
Transfer Switch List (Lyons Campus):
Approx. 50 ATS, 30 MTS, and 8 tap-boxes
Responses to this notice shall include the following:
Company name, address, point of contact (phone and email), SAM UEI number
Type of business (e.g. SDVOSB, VOSB, HubZone, 8(a), WOSB, Small Disadvantaged Business, or other Small Business)
Brief capability statement addressing the Company s qualifications and ability to perform according to description above
Subcontracting plans (note the limitations on contracting at 50% for services, FAR 52.219-4, Limitations on Subcontracting, and/or VAAR 852.219-75/852.219-76)
Contractor shall be registered in SAM.gov. The NAICS Code is 811310 with a Small Business size standard of $12.5 million. SDVOSB/VOSB vendors shall be registered in the SBA Database.
Any offeror capable of providing this service shall notify the Contract Specialist no later than March 18th, 2026, 12:00 pm EST.
All information is to be submitted via e-mail to: nathan.northrup@va.gov. Phone calls will not be accepted.
Files
| File | Type | Posted |
|---|---|---|
| 36C24226Q0432.pdf |
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